Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no formal late items. However, there was supplementary information relating to the following:

Item 10 – Finance update report

·  Appendix 1 supplementary information was circulated to Members prior to the meeting

·  Additional Wellbeing applications which were tabled at the meeting. Minute 20 refers.

All Members had received this information

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

An apology for absence was received from Cllr. Shemilt

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion Neil O’Brien and Ian Lister of Arthington Parish Council were in attendance at the meeting. Mr O’Brien asked a question about capital injection for the East of Otley relief road.

Cllr. Campbell and Cllr. Lay in response explained that the Council had applied for a grant and that £6.3 million had been committed for the East of Otley relief road. It was noted that the relief road is due to be completed by March 2021 before the new houses are occupied.

Kirsty McKay of Guiseley and Rawdon Labour Party attended to inform the Committee that as part of the Jo Cox Community Spirit the Guiseley and Rawdon Labour Party were holding a Christmas Dinner at Church Hall, Trinity Church on Christmas day.

It was noted that there would be 40-60 places, with dinner, packed box to take home and a present. Letters were to be sent out to local organisations asking for referrals. Ms McKay was attending to let the Community Committee know in case they were aware of anyone who might benefit from such a day to get in touch. It was also noted that a mini bus would be available to transport people to and from the venue.

Members thought this was a nice idea. 

To approve the minutes of the meeting held on 25^th June 2018.

RESOLVED – The minutes of the meeting held on 25^th June 2018 be approved as a correct record.

To receive the report of the Chief Officer Access and Care Delivery, Adult Social Care, to update the Community Committee on the progress with Strengths Based Social Care across the city, to draw attention to local features of the new approach to service delivery.

(Report attached)

The report of the Chief Officer Access & Care Delivery, Adult Social Care provided the Community Committee with an update on the progress with Strengths Based Social Care across the city and focused on local features of this new approach to service delivery.

Members were shown a short film and papers were tabled at the meeting.

In attendance at the meeting were:

·  Shona McFarlane, Deputy Director, Social Work and Adult Social Care Service

·  Kim Adams, Program Manager, Service Transformation

·  Amy Butcher, Team Manager, Holt Park Neighbourhood Care Management Team

·  Jo Browning, South Service Delivery Manager

Members were informed that the new strengths based model establishes a way of delivering adult social work practice that is:

·  Values driven

·  Community focused in achieving outcomes

·  Empowering of staff

·  A partnership with local people

·  Builds on the asset based approached already in place in Leeds

The model moves away from eligibility and assessment towards a strengths based and person centred approach. Looking at what someone can do rather than what they can’t do.

Members were informed of the following points:

·  Talking Points for the Outer North West are currently located at Yeadon Library and Horsforth Library

·  Venues need to be free not necessarily council owned, have access to WiFi, be easily accessible both in terms of accessing the building and transport links

·  There are currently 15 Talking Points across the city

·  The Social teams work collaboratively with services in the area including those services in the third sector.

·  Assessment forms had been reduced from 28 pages to 2 pages

·  Although most of the conversations were held at the Talking Point centres should a home visit be requested this would still take place.

·  During the initial call customers are given more clarity about options open to them and ‘The What’s Out There Guide’ enables call handlers to connect customers to beneficial services in their community

·  A Rapid Response Team is now in place to deal with all crisis situations with the focus on making the person safe, and to look at short term work

·  The average wait for an appointment to meet with a social worker at a Talking Point centre is currently 10 days. This is much reduced timescales

·  Teams meet to ‘peer review’ cases which provides better support plans and increases team knowledge, understanding and introduces creative solutions

·  The teams work with a number of health partners across the city

In response to Members questions and comments the following information was provided:

·  Venues for Talking Points will constantly be reviewed to ensure that they are in accessible locations and that there is the demand.

·  It was acknowledged that Otley should have a Talking Point. However Otley library had not been able to accommodate the team but arrangements have now been put in place for the team to be located at Otley library one day a month. It was noted that Otley library is currently being refurbished.

·  Links to GP’s were well established and had been for a number of years, this was just  ...  view the full minutes text for item 18.

To consider the report of the Area Leader in conjunction with a presentation from representative of Leeds Bradford Airport.

Report to follow

At the invitation of the Chair, Charles Johnson Head of Planning Development at Leeds Bradford Airport attended the meeting to discuss future terminal extension proposals.

Mr Johnson gave a presentation to the Community Committee which highlighted the following points:

·  Leeds is the 3^rd biggest city in the UK, LBA is the 15^th biggest airport.

·  Currently the airport is focused on leisure flights there are no facilities for long haul, wide bodied aircraft or freight.

·  There has been a long period of under investment, the airport has an ageing infrastructure and facilities and the terminal is nearing capacity.

·  An increase in passengers and this looks as if it will continue.

·  Proposals are to redesign terminal front; provide new lounges; offer new franchises; parking; airspace change.

·  Terminal expansion would improve immigration area and provide more UK border force desks, increase baggage reclaim capacity, provide additional departures gates, provide more café/ bars and more seating.

·  The consent to expand in 2009 has limitations in capacity of passengers, no facility to accommodate long haul wide bodied aircraft and no provision for additional departure gates.

Members viewed a number of architect’s drawings for the proposals.

Members acknowledged the benefits if the expansion proposals

It was hoped that completion would be summer 2020.

Responding to Members questions and comments Mr Johnson informed the Community Committee that for the size of the city LBA was small in comparison to airports located in other large cities.

Mr Johnson provided some clarity on airspace change and Members requested more information in relation to the Airspace Change Strategy.

Members also requested consultation with residents on all the proposals.

Members were advised of the following points:

·  The design of the new terminal will allow for the airport to expand if necessary.

·  There would still be constraints on the size of the aircraft landing at LBA

·  There was no plan to extend the runway

·  Still considering night flights

·  Section 106 agreement of £1m in place to traffic issues including bus routes and a travel plan

The Committee suggested that issues in relation to airspace change and the impact on roads be discussed at the next Transport sub group.

RESOLVED – To note the presentation and for comments to be collated and passed to the airport.

The report of the Area Leader provides an update on the budget position for the Wellbeing fund for 2018/19, and the current position of the Small Grants and Skips pot, and the small grants and skips which have been approved since the last meeting. The report also provides an update on the Youth Activity Fund and the Youth Activity fund projects which have been approved since the last meeting.

(Report attached)

The report of the Area Leader provided the Community Committee with an update on the budget position for the Wellbeing fund 2018/19, and the current position of the Small Grants and Skips pot, and the small grants and skips which had been approved since the last meeting.

The report also provided an update on the Youth Activity Fund and the Youth Activity fund projects which had been approved since the last meeting.

Members were requested to review the minimum conditions for delegated decisions which were outlined at point 7 of the report.

Members were informed that after deducting commitments of and taking into account the 2017/18 carry forward position, the Community Committee currently has £39,712 of funding available for allocation.

Members acknowledged that Table 1 in the submitted report showed a breakdown of spend per ward.

Members were asked to consider wellbeing applications which had been deferred from the previous meeting these were:

·  Otley Chevin Park Run - £1,500

·  Money Buddies – £2,476

·  Provision of Speed Indication Devices £3,965.52

Members were also requested to consider additional Wellbeing applications which were tabled at the meeting as supplementary information:

·  Woodside recreation Ground – Parks and Countryside £6,482

·  OPAL – Refurbishment of Welcome In Activity Room £10,000

·  Pool Recreation Ground Trust River - Wharfe Tree Management £4,950. Minute 13 refers.

Members acknowledged tables 2 and 3 which set out the small grants and skips approved since the last meeting and the remaining balances.

Members discussed the Community Infrastructure Levy (CIL) and requested that a table showing breakdown of CIL money be included in future finance updates.

It was acknowledged that Appendix 1 of the report had some errors and that Members would be sent the correct figures.

RESOLVED - To:

a)  Approve the minimum conditions in relation to delegated decisions as set out at point 7 of the submitted report

b)  Note the current budget position for the Wellbeing Fund for 2018/19 (Table 1)

c)  Consider the pending Wellbeing large grant applications detailed at 15-17 of the submitted report and note the approved late items from the last committee

·  Otley Chevin Park Run - £1,500  - APPROVED

·  Money Buddies – £2,476 - APPROVED

·  Provision of Speed Indication Devices £3,965.52 - DEFERRED

·  Woodside recreation Ground – Parks and Countryside £6,482 - APPROVED

·  OPAL – Refurbishment of Welcome In Activity Room £10,000 - APPROVED

·  Pool Recreation Ground Trust River - Wharfe Tree Management £4,950. - APPROVED

d)  Note the small grants and skips remaining budget (Table 2) and those small grants and skips that have been approved since the last meeting (Table 3)

e)  Note the current budget position for the Youth Activity Fund for 2018/19

f)  Note the current budget position for the Capital Wellbeing Fund for 2018/19 (Table 4)

g)  Note the current budget position for the CIL balance 2018/19 

Cllr. Flynn left the meeting during discussions of the above item.

The report of the Area Leader updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Health, Well-being & Adult Social Care; Highways & Transportation and Policy.

The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting. 

(Report attached)

The report of the Area Leader updated the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Wellbeing; Highways and Transportation and Policy.

Cllr. Anderson provided an update on the Environment and Community Safety sub group which included:

·  Gulley cleaning to take place every 22 months

·  Issues still with refuse not being collected on housing estates

·  Grit bins will be filled once, unable to refill on an adhoc basis

·  De-leafing program

·  Issue with bulky waste and an increase in fly-tipping

·  It had been noted that there were beggars in Horsforth and it was thought to be as a consequence of the Displacement Policy moving beggars out of the city centre

·  Still awaiting information on CCTV

·  Strategy needed for Speed Indication Devices and to look at enforcement of 20mph zones

Members raised concerns in relation to road safety in the outer north-west area.

Cllr. Lay provided the update on Health sub group which included:

·  Feedback on Cookridge Court saying that progress was ongoing

·  Frailty agenda and how to address this issue

·  Dentistry in the locality for both adults and children. It was acknowledged by Members that dental health of children in particular need to be considered as a priority.

·  Visits to Wharfedale Hospital, Old Suffolk Court – Recovery Hub and Virtual Ward were all planned for the forthcoming year with an invite for all Members to attend if they wished.

Cllr. Latty updated the Committee on the work of the Children’s sub group which included information about the Youth Summit which will take place in the Banquet Suite in the civic Hall on 12^th February 2019. There would be a talk on spending of Youth Activity Fund, lunch at the Rosebowl, meeting the Lord Mayor, and shown round the Civic Hall.

Cllr. Latty asked Members to consider the use of their MICE money to provide the lunches at the Rosebowl. It was proposed that there would be about 90 children attending. The Lord Mayor had already offered to provide for the refreshments at break.

It was suggested that the Children’s and Health sub group hold a joint meeting to discuss dental health care for children.

Members also discussed CAREVIEW it was noted that this service using an app had been started by the outer North West Community Committee and had proved to be a good service, it was suggested that all Members should put the CAREVIEW app on their phones.

The transport sub group is due to be arranged in the near future

Members heard that the Guiseley and Rawdon Forum had taken place, the Police were in attendance at the meeting to provide local information. Also discussed at the meeting was the presentation on the future plans for Leeds Bradford Airport.

Members’ attention was drawn to point 16 of the submitted reports which provided an update on the community hubs and the activities that had been  ...  view the full minutes text for item 21.

The next meeting of the Outer North West Community Committee will be on Monday 26^th November 2018, at 1:30pm at the Robert Craven Memorial Hall.

The next meeting of the Outer North West Community Committee to be held on Monday 26^th November 2018 at 1.30pm, at the Robert Craven Memorial Hall.