Agenda and draft minutes

The Chair welcomed everyone to the meeting and introductions were made. She then thanked Cllr Eleanor Thomson for the work that she had done as the previous Chair and for her support. She also thanked the officers for their support as she started the role as Chair of the Community Committee.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declarations of interests were made at the meeting.

To receive any apologies for absence.

Apologies were received on behalf of Cllr Flynn.

To receive the minutes of the meeting held on 11^th March 2024, for approval as a correct record.

RESOLVED – That the minutes of the meeting held on 11^th March 2024, be approved as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion there were no members of the public present at the meeting.

However, the Chair took the opportunity to invite Jeff Clarke, Area Manager, Housing and Neighbourhood Services for the Outer North West to introduce himself to the Committee.

Cllr Campbell joined the meeting at 18:10 during this item.

The report of the City Solicitor is to note the appointment of Councillor Emmie Bromley as Chair of the Community Committee for 2024/25 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / the appendices.

The report of the City Solicitor requested Members to note the appointment of Councillor Emmie Bromley as Chair of the Community Committee for 2024/25 as agreed at the recent Annual Council Meeting, and also invited the Committee to make appointments to those positions detailed in section 6 of the submitted report and the appendices.

Members discussions included:

·  A request for someone from Children’s Services to attend the September meeting to discuss the appointments to Clusters and provide a brief summary for the role of Members at Clusters.

·  The clerk to email Cllr Flynn to see if he was still interested in being appointed to Bramhope Youth Development Trust and the Extended Services North West Cluster.

RESOLVED – To note the appointment of Cllr Emmie Bromley as the Chair of the Outer North West Community Committee for municipal year 2024-25, and to appoint to the positions set out in Section 6 of the submitted report as follows:

This report provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2024/25.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2024/25.

The Locality Officer presented the report and informed the Community Committee of the following:

·  Members were asked to review the minimum conditions for the Committee as set out at Paragraph 14 of the submitted report and either amend or agree them.

·  The Committee has a remaining Wellbeing balance of £78,943.09. A full breakdown of the projects was listed in Table 1 of the report.

·  Since the last meeting on March 11^th, the Committee had made delegated decisions on two projects, no projects had been declined.

·  Monitoring information on all projects had been collected and was available on request.

·  The Committee had a balance of £36,484.54 in the Youth Activity Fund and Table 2 of the submitted report provided a breakdown of projects to date.

·  It was proposed that the Community Committee would have a Small Grants and Skips Budget of £6,500.00 and Table 3 in the report showed the projects allocated to date.

·  The Outer North West Community Committee has a remaining capital budget of £33,191.80 available to spend. Members were asked to note the capital allocation broken down by ward and summarised in Table 4.

·  The Committee was asked to note that there is a remaining balance of £346,769.09 in the CIL Budget. Table 5 summarised the allocation per ward. It was noted that the CIL budget for Horsforth goes to the Horsforth Town Council.

·  Members were asked to consider the projects listed at Paragraphs 30 to 43 of the submitted report.

Members discussions included:

·  It was noted that the YAF budget would be split four ways between the wards. However, if there was money left by December 2024, this amount would be put back into the fund, for projects to be considered by the Children and Families Sub-Group.

·  Members requested monitoring information from organisations applying for funding, as to where people were travelling from to attend the projects. Members suggested that the Locality Officer could advise future applicants that this information would be requested by the Members of the Committee before they considered funding projects. It was the view of the Councillors that this would assist them to evidence how the projects were benefitting residents and identify any gaps in wards. 

·  The Ward Members of Otley and Yeadon raised concerns in relation to the costs of CCTV in their ward, given the smaller budget that Community Committees are now receiving. They suggested they would meet with Leedswatch to discuss options.

·  In relation to the Rawdon Community Library Main Door and Frontage application, Cllr Edwards declared a non-pecuniary interest as he volunteers at the library. Members asked for clarification if Rawdon Parish Council were also providing funding for this project. It was noted that the Community Library had also been funding raising towards this project. The Committee were advised  ...  view the full minutes text for item 9.

The report of the Head of Locality Partnerships brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report of the Head of Locality Partnerships brought to members’ attention an update of the work which the Communities Team has been engaged in, based on priorities identified by the Community Committee. It also provided opportunities for further questioning, or to request a more detailed report on a particular issue.

The Locality Officer presented the report and drew Members attention to the updates provided in the report and requested nominations for the Community Committee Sub-Groups.

Members requested more information from West Yorkshire Police in relation to incidents and anti-social behaviour in the wards. It was noted that they currently get more information from LASBT than they do from the Police.

RESOLVED – To note the content in the report and for the following Members to be appointed to the Community Committee Sub-Groups.

The report of the Head of Locality Partnerships provides the Outer North West Community Committee with an update on the Community Committee Youth Summit and an update on the Youth Activity Fund Consultation.

The report of the Head of Locality Partnerships provided the Outer North West Community Committee with an update on the Community Committee Youth Summit and the Youth Activity Fund Consultation which will be used to inform the Youth Activity Fund spend for the 2024/25 financial year.

The Locality Officer presented the report and highlighted the following points:

·  The Youth Summit had been held on 15^th March 2024.

·  65 people attended excluding teachers and children home educated.

·  The young people who attended had said that they enjoyed the presentations and the workshops.

Members were requested to visit their local schools and seek interest to attend the next Youth Summit. It was noted that transport could not be provided to the event which would be in Civic Hall, but the Locality Officer was willing to work with schools to see if transport to and from the event could be shared.

It had been suggested that a second session be held for young people of secondary school age, so that the information could be pitched at different levels.

It was suggested that the attendance of PCSO’s would be sought and also of Jacob from Codswallop, who had been praised for the presentations that he had given.

Appendix 1 of the report highlighted points from the Youth Activity Fund Consultation for 2023/24. Members noted the following points:

·  444 young people from the Outer North West area had taken part in the consultation.

·  The young people had said that the activities they were most interested in were:

1.  Sports Activities

2.  Dance

3.  Outdoor Adventure

4.  Arts and Crafts

5.  Coding and Minecraft

6.  Cooking

·  Activities for school holidays was the most popular choice, and 44% requested outdoor activities, with 32% requesting indoor activities and 26% happy to attend either indoor or outdoor activities.

RESOLVED – To:

a. Note reflections from the last 12 months (paragraphs 14 – 31).

b. Note details of the Youth Activity Fund consultation survey (paragraphs 23 - 34).

c. Note that the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2024/25.

d. Note that any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund Consultation Survey in 2024/25.

To note that the next meeting of Outer North West Community Committee will be on Monday 23^rd September 2024, at 6pm.

RESOLVED – To note the next meeting of the Outer North West5 Community Committee will be on Monday 23^rd September at 6pm.

Members requested that the next meeting of the Community Committee be held in Civic Hall, and to be webcast.

The Chair thanked everyone for attending and their contributions to the meeting, and for being kind to her at her first meeting as Chair.

The Chair also thanked the Locality Officer, Mohammed for bringing sweet treats for the Committee as part of the celebrations for Eid.

The meeting concluded at 19:30