Agenda and minutes

The Chair welcomed all to the first Outer North West Community Committee meeting of the municipal year.

He thanked all those who had voted for him to be Chair.

The Chair also welcomed Lucy Dodd a year 11 student from Woodhouse Grove School who was shadowing Cllr. B Anderson as part of her work experience.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary and other interests.

To receive any apologies for absence.

Apologies for absence were received from Councillors G Latty, P Latty, B Cleasby, and C Campbell.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion there were no members of the public at the meeting.

To approve the minutes of the meeting held on 6^th March 2017.

The minutes of the meeting held on 6^th March 2017 were approved as a correct record.

The report of West North West Area Leader provides the Community Committee with an update on the budget position for the Wellbeing fund for 2017/18, and the current position of the Small Grants and skips pot and the Small Grants and skips which have been approved since the last meeting.

This report also provides an update on the Youth Activity Fund and the Youth Activity Fund projects which have been approved since the last meeting.

(Report attached)

The report of the West North West Leader provided the Community Committee with an update on the budget position for the Wellbeing fund for 2017/18, and the current position of the Small Grants and Skips pot and the small grants and skips which had been approved since the meeting.

Members noted that paragraphs 4-6 provided information on the process when applying for well-being funding and also the eligibility criteria.

Members were advised of the new revenue Wellbeing allocation for the Outer North West Community Committee of £97,660 for the financial year 2017/18.

It was noted that after deducting any existing commitments and taking account of the 2016/17 carry forward position, the Community Committee had £135,835 of funding available to spend.

Members were disappointed that a full application had not been received from Leeds Watch in respect of CCTV for Horsforth. It was agreed that the decision on the 2016/17 CCTV charges for Horsforth be taken by delegated decision and that the 2017/18 CCTV changes would come to the September committee.

Members were informed that 15 projects totalling £44,148 had been approved by delegated decision for Youth Activity Fund and that £1,723 still remains available to spend.

Members were advised of a new Capital tranche allocation for the Outer North West Community Committee of £14,800 for the financial year 2017/18.

Members noted the finance monitoring at Appendix 2 of the submitted report.

Members of the Outer West Community Committee requested that it be noted that they were unhappy with the cuts to the Wellbeing budget which has resulted in some applications being refused and cuts in the amount of funding given to others. Concerns were raised at the delays in some Council departments supplying the relevant information which caused delays in  spending of Wellbeing funds.

Members requested that the Chair contact them prior to the Chairs Forum in order that they can provide updates on the position of projects in their wards.

Members also discussed changes to the depravation index for the future allocation of funding for Community Committees.

Members raised concerns in relation to the amount of information requested on a Small Grants monitoring and also the number of policy’s requested when small organisations apply for funding.

The Communities Team explained that the form had to have the questions to show accountability for the spending of public funds however offered to look into the concerns of the Committee.

RESOLVED -  The Outer West Community Committee:

·   To note the current budget position for the Wellbeing Fund for 2017/18

·  To note the Finance Monitoring Report attached at appendix 2 of the submitted report.

·   To consider the new Wellbeing large grant applications detailed at points 13-19 of the submitted report with the following applications approved:

The report of the West North West Area Leader updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

(Report attached)

The report of the West North West Leader updated the Community Committee on the work of the sub groups, community forums and partnership working.

The Community Committee were provided with a brief update of the Environment and Community Safety sub group from the Chair Cllr B Anderson.

Cllr. Anderson informed the Members that information provided by the Neighbourhood Policing Team on crime figures for the area had shown an increase. He explained that this was due to the way that the figures are now recorded and the fact that the area has a low crime rate so in relative terms it appears that there has been an increase.

Cllr. Anderson said that there had been a request for more police in the area as it had been noted that the PCSO’s were less visible.

Members were informed that Parks Watch is now part of Safer Leeds. Members requested that this be monitored to ensure that there were no increases in anti-social behaviour or crime in the parks located in the Outer North West area.

Members requested that an officer from Cleaner Neighbourhoods Team attend future meetings of the Community Committee. They also requested that the Police be represented.

Members discussed the Poets Greenhouse Project and were provided with information and updates.

Members asked for clarification on the space and use of the Horsforth Community Hub and also the ground floor of the Brownlee Stone Centre.

Members briefly discussed the Community Centres at Cross Green and Weston Lane. Cllr. Lay requested an update on the proposed Otley Community Hub.

Members were of the view that the newsletter was good and well set out.

RESOLVED – Members:

·  To note the work of the sub groups and areas of partnership working since the last Community Committee meeting.

·  To note the area update newsletter.

The report of the City Solicitor report is to note the appointment of Councillor Wadsworth as Chair of the Community Committee for 2017/18 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to the following, as appropriate:-

•Those Outside Bodies as detailed at section 19 / Appendix 1 of this report;

•One representative to the Corporate Parenting Board;

•Community Committee Champions, as listed; and

•Those Children’s Services Cluster Partnerships, also as listed.

(Report attached)

The report of the City Solicitor asked Members to note the appointment of Councillor Wadsworth as Chair of the Community Committee for 2017/18 as agreed at the recent Annual Council meeting, and also invited the Committee to make appointments to the following, as appropriate:-

·  Those outside bodies as detailed at section 19 / Appendix 1 of the submitted report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions, as listed; and those Children’s Services Cluster Partnerships, also as listed.

The Committee were invited to appoint to the following three organisations:

·  Bramhope Youth Development Trust

·  Horsforth Live at Home Scheme

·  Prince Henry’s Grammar School – Foundation Governors

It was noted by Members that Cllr. Downes would continue to Chair the Transport sub group.

RESOLVED – To confirm appointments to the following:-

(i)  Outside Bodies as identified at section 19 and appendix 1 of the submitted report;

Bramhope Youth Development Trust – Cllr. B Flynn

Horsforth Live at Home Scheme – Cllr. B Cleasby

Prince Henry’s Grammar School – Foundation Governors – Cllr. R Downes

(ii)  Members representatives to Community Committee Champions Roles;

Environment and Community Safety – Cllr. B Anderson

Children’s Services – Cllr. P Latty

Employment, Skills and Welfare – Cllr. R Downes

Health, Wellbeing and Adult Social Care – Cllr. G Latty

(iii)  Member representatives to the local Children’s Services Cluster Partnerships as listed in the submitted report;

(iv)Cllr. P Latty to be representative to the Corporate Parenting Board

The report of the Chief Officer Housing Management seeks Ward Councillor nominations from the Outer North West Community Committees to the Outer North West Housing Advisory Panel (HAP).

(Report attached)

The report of Chief Officer Housing Management sought Ward Councillor nominations from the Outer North West Community Committee to the Outer North West Housing Advisory Panel (HAP).

The Committee were invited to nominate up to 1 ward member per ward within the HAP area.

Members requested that the HAP Chair be included on the distribution list for the Outer North West Community Committee agenda.

RESOLVED – The Outer North West Community Committee nominate the following representatives to the Outer North West Housing Advisory Panel:-

·  Cllr. C Anderson

·  Cllr. G Latty

·  Cllr. D Collins

·  Cllr. R Downes

The next meeting of the Outer North West Community Committee will be 25^th September 2017 at 1:30pm in the Airedale Room of Yeadon Town Hall.

The next meeting of the Outer North West Community Committee will be on Monday 25^th September 2017 at 1:30pm in Airedale Room, Yeadon Town Hall.