Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

Apologies for absence were received from Councillors Campbell and Townsley

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion there were two people who wished to address the Committee.

Suzanne Froggett, a Specialist Physiotherapist attended the meeting to inform Members about the launch of two programmes aimed at adults with neurological conditions.

Members requested further information.

Margaret Backhouse a resident of Horsforth attended the meeting.

Prior to the start of Ms Backhouse talking the Committee were informed by the Chair that Ms Backhouse was going to talk about a live planning application which was due to be heard at a forthcoming South and West Plans Panel. 

It was suggested that the minutes would capture representations made and be fed back to Planning if the Members so wished.

Ms Backhouse raised concerns about a biomass fuel burner which had been installed in the vicinity of her property, and she advised that the owner had not received planning permission for the burner, and that due to complaints of the residents the application was now being heard at Plans Panel retrospectively.

Ms Backhouse informed the Members that the burner omitted 2.5 particulates which were thought to be carcinogenic. She was of the view that the height of the chimneys was at a level which did not allow the fumes to escape but were trapped by surrounding trees. Ms Backhouse said that she could no longer use her garden due to the fumes and the smell given out by the burner.

Ms Backhouse said that she had been trying to get this issue resolved for 15 months.

Two Ward Members for Horsforth informed the Committee that they were aware of the issues and had had a number of meetings with officers in relation to the height of the chimneys and the omissions from the chimneys.

The Committee was advised by the Horsforth Ward Members of the guidance which had been sought and provided by DEFRA.

Cllr. Cleasby informed the Committee that he planned to make Scrutiny aware of such matters, and provided an example of where an application for a biomass burner in a different part of the city had been refused.

Ms Backhouse was thanked for bringing this issue to the attention of the Committee.

It was noted that some Members had concerns in relation to the biomass burner at Horsforth and it was agreed that the clerk would advise the relevant Planning Officer of the representations made, so that the matter could be brought to the attention of the South and West Plans Panel prior to  ...  view the full minutes text for item 18.

To approve as a correct record the minutes of the meeting held on 19^th June 2017.

RESOLVED - The minutes of the meeting held on 19^th June 2017 were approved as a correct record.

It was noted that an update had been sent to Councillor Lay on the proposed Community Hub at Otley.

To consider the report of the West North West Area Leader this report provides the Community Committee with an update on the budget position for the Wellbeing fund for 2017/18, and the current position of the Small Grants and Skips pot, and the small grants and skips which have been approved since the last meeting.

This report also provides an update on the Youth Activity Fund and the Youth Activity Fund projects which have been approved since the last meeting.

(Report attached)

The report of the West North West Area Leader provided the Community Committee with an update on the budget position for the Wellbeing Fund for 2017/18, and the current position of the Small grants and skips pot, and the Small grants and skips which had been approved since the last meeting.

It was noted that information with regard to the Equality Act 2010 and the eligibility criteria for groups requesting Wellbeing funding was provided at Point 3 of the submitted report.

Members were advised that of the £97,660 Wellbeing fund allocated to the Committee, the Committee had £93,513 still available. Table 1 of the submitted report included details per ward of the Wellbeing revenue available for allocation in 2017/18 including any carry forward from previous years and the amount currently available to spend.

Members were informed that Cookridge Methodist Church had withdrawn their application for £3,000 for refurbishment to the toilets as enough funds had been raised through fundraising events. Therefore the £3,000 had been returned to the pot and was available to spend.

Members were also informed that £12,000 had been returned to the Wellbeing fund as a project from 2013/14 towards a parking scheme at Broadgate Lane, Horsforth had not gone ahead.

RESOLVED – To:

·  Note the current budget position for the Wellbeing Fund for 2017/18 in Table 1 and attached at appendix 1 of the submitted report.

·  Consider the new Wellbeing large grant application detailed at points 13 and 14 of the submitted report.

o  Point 13 Featherbank Zebra Crossing, Horsforth £6,000 – APPROVED

o  Point 14 Target Hardening Additional Funds, Adel & Wharfedale - £2,000 and Otley & Yeadon - £500 – APPROVED

·  Note the small grants and skips remaining budget (Table 2) and those small grants and skips that have been approved since the last meeting (Table 3)

·  Note the current budget position for the Youth Activity Fund 2017/18 and the Youth Activity Fund project that has been approved since the last meeting (Table 4)

·  Note the current budget position for the Capital Wellbeing Fund for 2017/18 (Table 5)

To receive the report of the West North West Area Leader the report updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

(Report attached)

The report of the West North West Area Leader updated the Committee on the work of the sub groups of the Committee, the community forums and partnership working that had taken place since the last meeting and also provided information on the discounted lettings policy in the outer North West area.

The Members discussed the following:

·  CCTV including positioning of the camera, the costs and responsibility of funding the CCTV and whether the CCTV was fit for purpose;

·  Provision of grit bins

·  Gulley Clearing

·  Community Connector Events which it was noted had been successful;

·  The children’s events funded by Youth Activity Funding held over the Summer which it was noted had also been a success;

·  The need to find a location for the Children and Young People’s Voice event;

Members also discussed the three community centres in the outer North West area managed by Leeds City Council. Information was provided on the number of groups affected by the change in the pricing policy at each centre, the number of groups that renewed or cancelled their existing lettings, the amount of additional income achieved in year (June-March) through the discounted lettings policy and the overall projected income at each centre including those lettings at the full community and commercial rate. 

Members were informed that all discounted lettings were due for renewal on 1^st April 2018 and a process will start in the new-year to determine approval of the discounted support for the following year.

Members heard that the Horsforth Community Hub was now holding a variety of free social activities including pilates and table tennis sessions. Members were advised that the Ballroom was being used more frequently and was being proactively marketed for hire. Cllr. Cleasby requested information on how revenue generated from hire of the Ballroom was being reinvested.

RESOLVED – To:

·  Note the work of the sub groups and the areas of partnership working since the last Community Committee meeting.

·  Note the discounted lettings information.

·  Request that Horsforth Hub Manager contact Cllr. Cleasby to discuss the Ballroom.

To note that the next meeting of the Outer North West Community Committee will be on Monday 27^th November 2017, 1:30pm, at Yeadon Town Hall.

The next meeting of the Outer North West Community Committee will be held at Upper Pool Bank Village Hall, Quarry Farm Road, Pool-in-Wharfedale, LS21 3BT, on Monday 27^th November 2017 at 1:30pm.