Agenda and minutes

The Chair welcomed all to the meeting.

The Chair informed the Members that Gerry Burnham had left the Communities Team to take up a post. The Community Committee wished her well and thanked her for all her work with the Committee.

The Chair also informed the Committee that Susan Skinner who had been supporting the Community Committee had also secured another post. The Committee extended its thanks to Susan and wished her well also.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

No declarations of disclosable pecuniary interests were made.

Councillors Barry Anderson and Caroline Anderson Informed the Community Committee of an interest in relation to Item 9 Finance Update Report as they are members of the Adel War Memorial Association who had submitted an application for Wellbeing funding. Minute 45 refers.

To receive any apologies for absence.

Apologies for absence had been received from Cllr. Townsley.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion no members of the public were in attendance at the meeting.

To confirm as a correct record the minutes of the Outer North West Community Committee held on 27^th November 2017.

RESOLVED – To approve as a correct record the minutes of the meeting held on 27^th November 2017.

To note any matters arising from the minutes.

There were no matters arising from the previous meeting.

To receive the report of the West North West Area Leader which provides the Community Committee with an update on the budget position for the Wellbeing fund for 2017/18, and the current position of the Small Grants and Skips pot, and the small grants and skips which have been approved since the last meeting.

(Report attached)

The report of the West North West Area Leader provided the Community Committee with an update on the budget position for the Wellbeing fund for 2017/18. This report also provided an update on the Youth Activity Fund.

Attached at Appendix 1 of the submitted report was the Finance Statement which provided Members with details of current financial and monitoring position of the Wellbeing Fund and the Youth Activity Fund.

Members noted that the Community Committee currently had £61,320 of funding available for allocation. The Committee also noted that this did not include the Youth Activity Fund. Table 1 of the submitted report detailed per ward the total Wellbeing revenue available for allocation in 2017/18.

Members were asked to note Small Grants and Skips approved since the last meeting and the Small Grants and Skips balances set out at Tables 2 and 3 of the submitted report.

A number of Wellbeing fund applications were presented at the Community Committee for Members consideration. The application were set out at points 12 to 23 of the submitted report.

Councillors Barry Anderson and Caroline Anderson declared an interest in relation to point 22 and 23 of the submitted report as members of the Adel War Memorial Association.

Members had been advised that £2,211 was still available in the Youth Activity Fund. Members considered 4 new projects to be funded from the Youth Activity Fund these were presented at points 31 to 34 of the submitted report.

RESOLVED – To:-

·  Note the current budget and monitoring position for the Wellbeing Fund for 2017/18 (Table 1) and attached at appendix 1 of the submitted report.

·  Consider the new Wellbeing large grant applications detailed at point 11-23 of the submitted report

·  Note the Small Grants and Skips that have been approved since the last meeting (Table 2) and those Small Grants and Skips remaining budget (Table 3) of the submitted report.

·  Note the  ...  view the full minutes text for item 45.

To receive the report of the West North West Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Health,Well-being & Adult Social Care; Highways & Transportation and Policy.

The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

(Report attached)

The report of the West North West Area Leader updated the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment; Learning and the Local Economy; Children’s Services and Family Health; Health, Wellbeing and Adult Social Care; Highways and Transportation and Policy.

The report also updated the Community Committee on the community forums and partnership working which had taken place in the area since the last meeting.

Cllr. Barry Anderson provided the Community Committee with updates on Community Safety and Environment sub groups which included the following points:-

·  New Policing Model a copy of which had been sent to all Members

·  Police and Crime Commissioner funding

·  Target hardening initiatives

·  CCTV

·  Grit bin provision

·  New officer appointed to oversee gulley cleansing

·  Discussions still ongoing in relation to new bins and routes

·  More information to be available in the future on fixed penalties

Cllr. Pat Latty informed the Community Committee of the 4^th annual Outer North West Children’s and Young People’s Voice event which was held at Prince Henry’s Grammar School, Otley. It was noted that the event had been very successful with 110 students attending.

Cllr. Latty asked that discussions take place to look at hosting the next Children’s and Young Voice event at the Banqueting Hall in the Leeds Civic Hall.

Members briefly discussed the Community Plan 2018 attached to the submitted report.

RESOLVED -  To:-

·  Note the work of the sub groups and areas of partnership working since the last Community Committee;

·  Approve the Outer North West draft Community Plan and to agree the Committee’s key priorities for 2018

Cllr. Downes left the meeting during this item.

The report of the City Solicitor is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2018/2019 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

(Report attached)

The report of the City Solicitor requested Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2018/2019 municipal, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

The proposed dates were set out at point 6 of the submitted report.

Members requested that the venue be changed. It was proposed that the 4 Community Committee meetings should take place at different venues across the Outer North West area. Members proposed setting aside a budget to support this.

RESOLVED – To agree the Committee’s meeting schedule for 2018/2019 municipal year as follows:-

·  Monday 25^th June 2018 at 1:30pm

·  Monday 24^th September 2018 at 1:30pm

·  Monday 26^th November 2018 at 1:30pm

·  Monday 4^th March 2019 at 1:30pm

Each meeting to be arranged at a venue within one of the wards.

The Chair acknowledged that Cllr. Cleasby and Cllr. Townsley would be stepping down at the next elections in May.

Cllr. Townsley was not at the meeting and had given his apologies.

The Chair wished Cllr. Cleasby a happy retirement.