Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no formal late items. However supplementary information had been circulated to the Members in relation to Agenda Item 8 – Finance Update Report. Minute 8 refers.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests. However, Cllrs Barry Anderson and Caroline Anderson declared an other interest as social members of Leeds Modernians Cricket Club. It was noted that the councillors had no involvement with the sporting events at Leeds Modernians Cricket Club.

To receive any apologies for absence.

Apologies for absence had been from Cllrs. R Downes, G Latty and J Taylor.

To confirm as a correct record the minutes of the meeting held on 5^th March 2018.

RESOLVED – That the minutes of the Outer North West Community Committee meeting held on 5^th March 2018 be approved as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion no members of the public attending the meeting wished to speak.

The report of the West North West Area Leader provides the Community Committee with an update on the budget position for the Wellbeing fund for 2018/19, and the current position of the Small Grants and skips pot, and the small grants and skips which have been approved since the last meeting.

The report also provides an update on the Youth Activity Fund and the Youth Activity Fund projects which have been approved since the last meeting.

(Report attached)

The report of the West North West Area Leader provided the Members with an update on the budget position for the Wellbeing fund 2018/19, and the current position of the Small Grants and skips pot, and the small grants and skips which had been approved since the last meeting.

The report also provided an update on the Youth Activity Fund and the Youth Activity Fund projects which had been approved since the last meeting.

Members noted that appendix 1 of the submitted report was the Finance Statement which provided Members with details of the current financial and monitoring position of the Wellbeing Fund and the Youth Activity Fund.

Members were advised of the minimum conditions for taking a delegated decision which were set out at point 7 of the submitted report.

Members noted that the Outer North West Community Committee had a Wellbeing allocation of £93,930 for the financial year 2018/19. As previously agreed by the Community Committee this amount is split equally by the 4 wards.

Table 1 of the submitted report showed the Wellbeing Revenue 2018/19 allocation with the carry forward from 2017/18 with the funds available to spend for each ward.

Table 2 of the submitted report set out those small grants and skips which had been approved since the last meeting.

Members were informed that the Youth Activity Fund allocation for 2018/19 was £40, 960 after taking account of overspends and the delegated decision listed at point 30 of the submitted report.

The Committee considered the following Youth Activity Fund projects:-

·  Oddballs Theatre & Hullabaloo Orchestra - £4,017

·  All Sports and Cooking Summer Camps - ££2,685

·  A Day in the Woods - £2,610

·  Ralph Thoresby Litfest - £600

·  Holt Park Pop Up Activity Camp - £3,876

·  Yoga Sessions Horsforth and Aireborough - £6,240

·  Inters Youth Group - £6,000

·  Make It Better Animation Workshop - £2,700

·  Rhinos Roar - £9,590

·  Outdoor Activities Project - £1,680

Table 4 of the submitted report set out the remaining balances for Capital

Members were advised that there was no change in the Community Infrastructure Levy (CIL)

RESOLVED – To:-

·  Note the current budget and monitoring position for the Wellbeing Fund for 2018/19;

·  Review and agree the minimum conditions as set out in the submitted report;

·  Agree the new Wellbeing large grant applications;

o  Access Improvements – Horsforth Hall Park - £4,000 not approved

o  Otley Chevin Park Run - £1,500 – Approved subject to match funding

o  Money Buddies – Otley Library & One Stop Centre – Deferred for further information

o  Yeadon Festive Lights 2018 - £5,000 - Approved

o  Aireborough Masterplan Academy of Urbanism – Total funding £7,000 – Approved; (G&R £6,000 O&Y £1,000)

o  Refurbishment of car park surface and drainage at Cookridge Village Hall - £5,000 - Approved

o  Horsforth Christmas Lights - £3,414 - Approved

o  Provision of Speed Indication Device (SID) on Arthington Lane - £3,965 – Defer for further information

o  CCTV Otley & Yeadon - £8,000 - Approved

o  Pitch drainage improvements Pool AFC  ...  view the full minutes text for item 8.

The report of the City Solicitor is to note the appointment of Councillor Paul Wadsworth as Chair of the Community Committee for 2018/19 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to the following, as appropriate:-

·  Those Outside Bodies as detailed at section 19 / Appendix 1 of the report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions and;

·  Children’s Services Cluster Partnerships.

(Report attached)

The report of the City Solicitor invited Members to note the appointment of Councillor Paul Wadsworth as Chair of the Community Committee for 2018/19, as agreed at the recent Annual meeting of Council.

The report also invited Members to appoint to the following as appropriate:-

·  Those outside Bodies as detailed at section 19 and Appendix 1 of the submitted report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champion as listed in the submitted report; and

·  Children’s Services Cluster Partnerships also listed in the submitted report.

RESOLVED -  To appoint the following Members:-

·  Environment and Community Safety Champion – Cllr. B Anderson

·  Children’s Services Champion – Cllr. P Latty

·  Employment, Skills and Welfare Champion – Cllr. R Downes

·  Health, Wellbeing and Adult Social Care Champion – Cllr. S Lay

·  Transport Champion – Cllr. P Wadsworth

·  Corporate Parenting Board – Cllr. P Latty

·  Bramhope Youth Development Trust – Cllr. B Flynn

·  Horsforth Live at Home Scheme – Cllr. D Collins

·  Prince Henry’s Grammar School Foundation Governors – Cllr. R Downes

·  Horsforth Cluster – Cllr. D Collins

·  Extended Services North West: Adel and Wharfedale – Cllr. B Flynn

·  Aireborough Cluster – Cllr. P Latty and Cllr. R Downes

·  Otley/ Pool/ Bramhope Cluster – Cllr. B Anderson and Cllr. S Lay

To note the appointment of Cllr. Wadsworth as Chair of the Outer North West Community Committee for 2018/19.

The report of the Chief Officer Housing Management seeks Ward Councillor nominations from the Outer North West Community Committees to the Outer North West Housing Advisory Panel (HAP)

(Report attached)

The report of the Chief Officer Housing Management invited nominations from the Outer North West Community Committee to the Outer North West Housing Advisory Panel (HAP).

It was noted that the HAPs had a dedicated Officer and were resourced by Housing Leeds.

RESOLVED – To appoint the following Members to the Outer North West Housing Advisory Panel:-

·  Cllr. C Anderson

·  Cllr. S Lay

·  Cllr. D Collins

·  Cllr. P Wadsworth

The Chair advised the Committee that alternative venues had been sought but unfortunately none of the venues previously suggested had been available on Monday afternoons. The Chair asked for suggestions of other venues be sent to the Communities Team.

The Chair informed the Committee that a Thank You card had been received from the Otley and District Road Safety. The card thanked the Community Committee for its support.