Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals.

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Councillor Carlisle declared a disclosable pecuniary interest in Agenda Item 9, Inner South Community Committee Finance Report as his wife was employed by St Luke’s Cares.  The organisation had submitted an application for Wellbeing funds.  Councillor Carlisle left the meeting during the discussion of this application and took no part in the discussion or decision making.

The following other registerable interests were declared with regards to funding applications that had been submitted for Agenda Item 9, Inner South Community Committee Finance Report:

·  Councillor Iqbal – Chair of Hamara Centre and President of Hunslet Festival Gala Committee.

·  Councillor Wray – Member of Hunslet Festival Gala Committee.

·  Councillor Truswell – Friends of Middleton Park.

To receive any apologies for absence from the meeting.

To confirm as a correct record the minutes of the meeting held on 2^nd March 2022.

RESOLVED – That the minutes of the meeting held on 2 March 2022 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

The following was discussed:

·  Concern that electric vehicle charging points across the area were currently out of order including those at the Stourton Park and Ride site.  This was due to vandalism and the awaiting of new parts.  It was reported that this had been raised with the Chief Officer, Sustainable Energy & AQ Resources and also with the West Yorkshire Combined Authority.

·  Update on the Active Travel Neighbourhood previously proposed for Cross Flatts – it was reported that there had been a number of consultations regarding the proposals and there had been concerns regarding vehicle turning points and double parking.  More than 70% of those consulted had been against the proposals and it had not been felt appropriate to proceed with the scheme.  There was a possibility of reconsidering but there would need to be a different set of proposals.

To consider the report of the Chief Officer Culture and Economy which, together with a presentation to be provided at the meeting seeks to update Members on the LEEDS 2023 programme and which also seeks to gather input and support from Elected Members and residents.

The report of the Chief Officer Culture and Economy provided the Community Committee with an update on Leeds 2023 and sought input from Elected Members and residents.

The following were in attendance for this item:

Eve Roodhouse – Chief Officer, Culture and Economy

Emma Beverley – Director of Programmes Leeds 2023

Abigail Scott-Paul – Leeds 2023

The Community Committee was given a presentation on Leeds 2023 – Year of Culture.  Highlights included the following:

·  The background behind the Leeds 2023 Year of Culture following the 2015 bid for European City of Culture.

·  Financial commitment from the Council and the leverage of significant funding from public and private sector partners.

·  The cultural impact on the city and celebrating the diverse heritage with the people of Leeds at the heart of it.

·  Promotion of the City and attracting visitors.

·  The aim to engage at least 75% of the local population to be involved in Leeds 2023.

·  Roadshows that had taken or were due to take place to promote Leeds 2023.

·  Programme of events – there would be hyperlocal events across all Wards and a two day Weekender event in August 2023.

·  Volunteering opportunities and the recruitment of a Neighbourhood Host for each Ward.

In response to comments and questions, the following was discussed:

·  Involvement of Councillors in shaping events.

·  Increasing people’s perception of culture.

·  Involvement of young people.

·  Community engagement.

·  Neighbourhood hosts would be remunerated at the national living wage rate and training would commence in November/December this year.

·  Further fundraising was ongoing.  Sources included the Arts Council, local businesses and corporate sponsors.

·  Using local Neighbourhood Forums, galas and other events for consultation and promotion of LEEDS 2023.

·  The need to target and engage with people from deprived communities who would be less likely to have an interest.

·  There would be thorough evaluation of LEEDS 2023 including economical, ecological, social and educational impacts.  Feedback would be invited on how it had impacted people’s lives.  Key Performance Indicators would be available on the LEEDS 2023 website.

·  There would be a skills programme and there was close work with the Council and West Yorkshire Combine Authority with regards to skills and employment.

·  Getting the message across to people and promoting LEEDS 2023 in day to day venues such as hairdressers and shops.

Members thanked the team for their presentation.

RESOLVED – That the report and presentation be noted.

To consider the report of the Head of Locality Partnerships which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund Capital Budget, as well as the Community Infrastructure Levy budget for 2022/23.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2022/23.

Robbie Hawley, Localities Officer presented the report.

The following was discussed:

·  Members attention was brought to the minimum conditions required for delegated decisions to be taken.  These were outlined in paragraph 14 of the report and Members were invited to review and approve this conditions.

·  Members were informed of the approved budget for 2022/23 which worked out at £57,643 per ward.

·  How to encourage organisations to become sustainable with regard to ongoing revenue cots and also encouraging and assisting new organisations to bid for funding.

·  Wellbeing Budget Ring Fences for 2022/23 – Members were supportive of the budget ring fences for 2022/23 as outlined in the report.

·  Projects for consideration.  The following was discussed:

o  St Luke’s Charity Shop Accessible WC - £5,000 was requested to be split between Beeston & Holbeck and Hunslet & Riverside Wards.  It was not felt that there would be a benefit to Beeston & Holbeck and it was proposed to approve £2,500 from Hunslet & Riverside.

o  The Middleton Rugby Engagement Project – members requested that this application be deferred so that extra information could be requested.

o  Great Get Together  Cross Flatts Park, Beeston – £3,500 was requested from Beeston & Holbeck and Hunslet & Riverside wards.  Although Members were supportive of the project there was some concern with regard to the lack of notice and consultation with Ward Members.  It was proposed to provide £500 funding from each of the Wards concerned.

o  Inner South Area – New Activity Equipment - £19,582 was requested.  Members expressed some concern regarding the breakdown of costs and requested the application be deferred so that further information could be provided.

o  Hydro Citizens - £3,500.  Members were supportive of this application and it was proposed that funding be used from the Community Infrastructure Levy budget.

o  All other projects were recommended for approval.

·  Delegated decisions approved since the last meeting.

·  Remaining funds in the Youth Activities Fund, Capital and Community Infrastructure Levy Budgets.

RESOLVED –

1.  That the Minimum Conditions be agreed.

2.  That the proposed ring fences be approved.

3.  That details of the Wellbeing Budget position be noted.

4.  That the following wellbeing proposals be approved:

o  Community Edible Estate - £3,500

o  Friends of Middleton Park Summer Programme - £3,000

o  Great Get Together Cross Flatts Park, Beeston - £1,000 (£500 each from Beeston & Holbeck and Hunslet and Riverside Wards)

o  Operation Mineral Inner South - £2,715

o  Hydro Citizens £3,500 – To be funded from Community Infrastructure Levy budget

o  Festive Lights at Hunslet Carr - £3,964

o  Cottingley Fencing Scheme - £10,863

o  Skating Galore at Holbeck Moor - £1,023

o  Hunslet Moor Activity Day - £2,060

o  Middleton Park Activity Days - £4,120

o  Beeston &  Holbeck Out of Schools £3,400 (YAF)

o  Hunslet and Riverside Holiday Project  ...  view the full minutes text for item 9.

To consider the report of the Head of Locality Partnerships providing an overall update on the work that the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities to request further information on a particular issue.

The report of the Head of Locality Partnerships brought Members’ attention to an update of the work in which the Communities Team was engaged in based on priorities identified by the Community Committee.  It also provided opportunities for further questioning  or to request a more detailed report on a particular issue.

Robbie Hawley, Localities Officer presented the report.

Discussion included the following:

·  Members were asked to make nominations to the Community Committee Sub-Groups for the 2022/23 Municipal Year.

·  Children and Families – Members thanked the localities team for their work and were given an update on recent meetings of the Children’s and Families Sub-Group.  Reference was made to the Youth Activities Fund consultation which had received an excellent response and highlighted the activities young people in Inner South Leeds wanted to be involved in.  There would be a Youth Summit at Elland Road in October and all schools and other organisations would be invited to attend.

·  Health and Wellbeing – there was concern regarding a lack of services and access to services.  Members were asked to highlight the Vitamin D campaign at any groups and meetings they attended.  Reference was also made to the new public health project for social prescribing.

·  CCTV Update.

·  Social Media update.

RESOLVED –

1.   That the following Sub-Group appointments be made:

2.  That the report be noted.

To consider the report of the Head of Locality Partnerships providing an update on the outcomes from the Youth Activity Fund consultation which has been undertaken with children and young people, and arising from the results of that consultation, details proposals for the priorities of the programme in 2022/23.

The report of the Head of Locality Partnerships provided an update on the outcomes from the Youth Activity Fund consultation which has been undertaken with children and young people, and arising from the results of that consultation, details proposals for the priorities of the programme in 2022/23.

Members were informed of the Youth Activity Fund consultation during the update report and forthcoming Youth Summit.

RESOLVED – That the following be noted:

(1) Reflections from the last 12 months during the pandemic (paragraphs   10 – 13).

(2)  Details of the Youth Activity Fund consultation survey (paragraphs 14   - 20).

(3) That the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2022/23.

(4) That any projects funded by the Community Committee from the Youth   Activity Fund focus on the themes and activity priorities identified in the   Youth Activity Fund Consultation Survey.

(5) That options are explored for a physical Youth Summit in the next   municipal year, 2022/23. This will inform the Youth Activity Fund spend for   2023/24.

To consider the report of the Head of Locality Partnerships which provides Members with an update on the Community Committee Champions role profile.

The report of the Head of Locality Partnerships informed Members of an update on the Champions Role Profile.

A copy of the Champions Role profile was appended to the report.  This had been drafted by a working group and ratified at a meeting of the Community Chair’s Forum.

RESOLVED – That the contents of the report and Champion Role be noted when making appointments to each of the themed Champions.

To consider the report of the City Solicitor which notes the appointment of Councillor Iqbal as Chair of the Inner South Community Committee for 2022/23 as agreed at the recent Annual Council Meeting, and also invites the Committee to make appointments to those positions detailed in the report and its appendices.

The report of the City Solicitor asked Members to note the appointment of Councillor M Iqbal as Chair of the Inner South Community Committee for the 2022/23 Municipal year and also invited nominations to appointments for Outside Bodies, Housing Advisory Panels, Local Care Partnerships and Cluster Partnerships. Nominations were also sought for the Corporate Parenting Board and for the themed Community Committee Champion roles.

Andy Booth, Governance Services presented the report.

RESOLVED –

(1)  That the appointment of Councillor Mohammad Iqbal as Chair of the Inner South Community Committee for the 2022/23 Municipal Year be noted.

(2)  That the following appointments be made for the 2022/23 Municipal Year:

Wednesday, 7^th September 2022 at 2.00pm

Wednesday, 7 September 2022 at 2.00 p.m.