Agenda and draft minutes

The Chair welcomed everybody to the meeting and thanked the previous Chair of the Inner East Community Committee meeting, former Cllr A Hussain.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no formal late items. However, supplementary information in relation to Agenda Item 13 – Finance Report, was published on the council’s website and distributed to members prior to the meeting. Minute No. 13 refers.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No interests were raised.

To receive any apologies for absence.

Apologies were received on behalf of Cllr D Jenkins.

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the remit of Community Committee.

The following submissions were made:

A resident involved in setting up a new environmental network to tackle local climate emergency issues, requested that the Community Committee consider putting forward a representative to support and produce a local environmental plan for Burmantofts and Richmond Hill, with a sustainable and environmental aim. The Committee welcomed the submission, and highlighted the importance of green initiatives and touched on several initiatives the council are involved in such as district heating, and insulation. Cllr Dye explained that she chairs the Climate Emergency Advisory Committee and confirmed she would be happy assisting the group in producing a local plan. Cllrs A Khan and M Ali also confirmed they would be happy in assisting.

RESOLVED – To assist the resident in producing a local plan for Burmantofts and Richmond Hill, regarding climate emergency initiatives for the local area.

Another resident explained he was involved in steering the community for a campaign regarding nurseries for children at Little Owls Nurseries across the city. He touched on a recent decision made by Executive Board to close some nurseries in the Inner East Community Committee area, and expressed concerns regarding the possible closure of additional nurseries and the impact this will have on the community. Committee Members confirmed they were happy to liaise with the resident, they also acknowledged the importance of such provision in the city, but noted the difficult position the Council is in regarding staffing levels and financial pressures.

RESOLVED – To engage with the resident regarding Little Owls Nurseries.

To confirm as a correct record the minutes of the previous meeting held Thursday, 14^th March 2024.

RESOLVED – To approve the minutes of the previous meeting held Thursday, 14^th March 2024.

To receive and consider the attached report of the City Solicitor which requests members to consider the appointments for the 2024/2025 municipal year, as well as noting Cllr Farley as Chair for the duration of the year.

The report of the City Solicitor requested the Community Committee to note the appointment of Cllr L Farley as Chair of the Inner East Community Committee for 2024/25 as agreed at the recent Annual Council Meeting and also invited the Committee to make appointments to those positions detailed in section 6 of the submitted report.

A nomination was put forward to appoint Cllr A Ali as Vice Chair of the Inner East Community Committee for the 2024/25 municipal year. A vote was taken, and the majority of Members were in agreement of this arrangement.

RESOLVED – To note the appointment of Cllr L Farley as Chair of the Inner East Community Committee for 2024/25, as well as the appointment of Cllr A Ali as Vice Chair and to appoint to the positions set out in the submitted report as follows:

To receive and consider the attached report of the Head of Locality Partnerships regarding an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report also provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

The report of the Head of Locality Partnerships provided an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provided an opportunity for further questioning, or to request a more detailed report on a particular issue.

The report also provided regular updates on some of the key activities between the Community Committee meetings and functions delegated to Community Committees, Community Champion roles, community engagement, partnership and locality working.

The report included an appendix detailing some of the Inner East Community Committee social media engagement and posts.

The following appointments were made to sub-groups:

The Leeds City Council’s Anti-social behaviour Team Supervisor and the East Leeds Inspector West Yorkshire Police attended the meeting. The police representative provided the Community Committee with an update on the serious and acquisitive crime demand data, including a breakdown for each ward in the Inner East Community Committee area. A breakdown of statistics is included in the submitted report. Members were also provided with an update on the following:

Burmantofts and Richmond Hill area

·  The SmartWater initiative which is currently being rolled out.

·  In general, there has been an increase in burglaries and robberies in the Burmantofts and Richmond Hill ward. Particularly in the Knowles area, garages and shared buildings are being targeted. A crime prevention officer will be undertaking work in the area.

·  The key times for robberies and thefts are 4-7pm and 11pm-3am. There have been no repeat demand occasions.

·  Key times for theft from motor vehicles is 2-5am and typically overnight offences. The police are encouraging residents to lock windows and vehicles, and not leave any personal belongings on show. It was noted that opportunist thieves look for easy targets.

·  There has been a general spike in the Saxtons area, and an officer is covering this area to look at on-going issues.

·  Operation Anthenmill targeting street gangs in Burmantofts has been successful and there has been a massive reduction in violence.

Gipton and Harehills

·  There has been a general reduction in robberies in the area, and there has been a huge police presence on the ground.

·  The key times for robberies are 4-7am.

·  There is a repeated trend with vehicle crime in the area, and key times are 10pm-3am.

·  The PSPO for the Harehills area has been renewed. It was also confirmed that a dispersal order has been put in place in the Harehills area due to increased reports of anti-social behaviour. The order provides the police with further powers regarding dispersal, and immediate action. At present, 32 people have been warned, and 6 people have been issued with tickets. 5 people have been arrested during the operation due to substantive drug supply and drink-driving. 1 person has been arrested for breaching the  ...  view the full minutes text for item 10.

To receive and consider the attached report of the Chief Officer (Highways and Transportation) introducing an update on the Leeds Streets For All campaign.

The report of the Chief Officer (Highways and Transportation) presented a report that introduced a verbal update on the Leeds Streets for All campaign which will go live mid-July.

Officers from Leeds City Council’s City Development sector attended the meeting to provide the update on the Leeds Streets for All update, with an aim to try and gather information on how residents travel and to gain insight on the infrastructure across all wards.

Residents, businesses, and stakeholders could access the consultation by visiting the website and dropping a pin on a map to highlight where specific issues were in the local area.

The main themes for this consultation are:

·  Vehicles and parking

·  Walking and wheeling (including accessibility, prams, wheelchairs, and scooters)

·  Cycling

·  Accessing bus stops and rail stations

·  Street environment

The information provided would assist the Highways and Transport Service to prioritise improvements, as and when funding becomes available.

It is hoped that the consultation for the Inner East Community Committee area will be live at the end of July 2024.

Officers asked for feedback regarding localised communications and digital advertising. It was confirmed that there are also sample materials in terms of flyers and posters which include a QR code to translate information to different languages.

It was also confirmed that 4 consultation exercises have taken place in 4 other Community Committee areas and feedback received from them has helped shape ideas.

The Chair commented that individual ideas for area wards should be put forward as ideas for the consultation and asked elected members to work with council officers to promote the consultation across communities.

The Community Committee discussed the following matters:

·  The importance of the community seeing ‘real’ results that impact the community. A member suggested that ward councillors are kept informed of upcoming improvements so that residents are also kept informed. Further to this, it was confirmed that an evaluation report will be provided for all the Community Committee areas and published online. The report will also centralise findings and will be easy to read.

·  To consider further methods of engagement with people who are not digitally inclusive and for those who did not have English as a first language. Members also raised concern regarding literacy.

·  Opportunities to link up with other services in the council from the feedback received from the consultation. It was acknowledged that this consultation can help with the wider engagement process and link with other wider consultation projects. Officers will pass on any information to other teams.

·  Clarity on the connections and relationships with West Yorkshire Combined Authority (WYCA). It was confirmed that WYCA looks at existing networks and reform data, and the consultation also allows them to take part. WYCA aims in terms of decarbonisation, inclusivity and efficient transport is at the core of everything the council aim to do.

·  Importance of the ‘legacy’ of the consultation and its outcomes.

RESOLVED – To note the report and update provided during the meeting.

To receive and consider the attached report of the Head of Locality Partnerships provides the Community Committee with an update on the Community Committee Youth Summit as well as the Youth Activity Fund Consultation.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the Community Committee Youth Summit, as well as the Youth Activity Fund Consultation.

The Localities Officer presented the report and highlighted the following:

·  The success of the Youth Summit and good feedback from young people who attended it.

·  107 people attended and schools are already enquiring about the next event.

·  426 surveys were filled in, and the results were that the top 3 sought after activities are sport, dance, and mixed activity days.

Committee Members thanked the Localities Officer for his work in pulling together the event and commented on the success of the event.

A member requested that children from special, educational needs and disabilities (SEND) groups are invited to future events and highlighted the importance of events being inclusive to all children in the city.

RESOLVED – To note:

a)  Reflections from the last 12 months.

b)  Details of the Youth Activity Fund consultation survey and that the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2024/25.

c)  That any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund Consultation Survey in 2024/25.

To receive and consider the attached report of the Head of Locality Partnerships which providesan update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2024/25.

The report of the Head of Locality Partnerships provided an update on the budget position for the Wellbeing Fund, Youth Activity Fund as well as the CRIS and Community Infrastructure Levy Budget for 2024/25.

The Senior Localities Officer provided an overview of the current minimum conditions, and the process in which decisions are taken in terms of delegated decisions outside of the Community Committee meeting. Members were informed that any split decision outside of the Community Committee meeting regarding a funding application, will be brought to the Community Committee for their agreement at the next formal Committee meeting.

Projects as outlined in the submitted report were discussed and agreed as follows:

The Localities Officer highlighted the following information:

·  An overview of the proposed minimum conditions as per paragraph 14 of the submitted report.

·  Delegated decisions since the previous meeting held on 14^th March 2024.

·  No projects have been declined since the previous meeting held on 14^th March 2024.

RESOLVED – To note/consider:

a)  Details of the Wellbeing Budget position.

b)  Details of the Youth Activities Fund (YAF) position.

c)  Details of the Small Grants and Skips Budget.

d)  Details of the Community Skips Budget.

e)  Details of the Capital Budget.

f)  Details of the Community Infrastructure Levy (CIL) Budget.

g)  Consider applications for funding as per the table above.

h)  Approve the minimum conditions as set out at paragraph 14 of the submitted report.

i)  Note details of the projects approved via Delegated Decision.

To note the date and time of the next meeting as Thursday, 19^th September 2024 at 6pm.

RESOLVED – To note the date and time of the next meeting as Thursday, 19^th September 2024 at 6pm. Venue TBC.

The meeting concluded at 20:20.