Decision details

Day services for younger people with dementia

Reference: D44158

Decision Maker: Director of Adult Social Services

Is Key decision?: Yes

Is subject to call in?: Yes


To commence procurement for day services for younger people living with dementia, for a new contract to commence 1st October 2017. The current annual contract value is £272,500 and the new contract is proposed for a minimum of three years, which is above the threshold for a key decision;


To take up the two three-month extension options in the existing contract for these services with the Alzheimers Society, to provide these services until the end of September 2017. This will take the duration of the current contract to 12 months, so the total contract value will be £272,500, which is above the threshold for a key decision


The Director of Adult Social Services approved the following recommendations:


- that the Council exercises the options available within the existing contract, pursuant to Contract Procedure Rule 21.1, to extend the contract by two further periods of three months each, to continue the provision of the current services from 1st April 2017 until 30th September 2017, with a contract value of £136,250 for the six-month period. 


- the authority to commence a procurement exercise for the provision of the new service for a contract period of five years, with options to extend by a further three years.  The value of the contract is £272.5K per annum.


- the new model of service delivery and change of location of the day centre, noting the outcome of the consultation exercise.


- to approve the introduction of the local authority’s assessment, eligibility and charging policies to the services, noting the outcome of the consultation exercise.  However, further consultation is to take place with people who currently use the services after assessments have been carried out, in order to fully understand the impact of introducing the policies.


The Commissioning Manager, Dementia, to be responsible for ensuring the recommendations are implemented.

Reason Key: Expenditure > £250,000;

Wards Affected: (All Wards);

Other reasons / organisations consulted

-  Contract monitoring process for current contract


-  Face to face meetings with people using services and family members/ carers


-  Workshop held with prospective providers


-  People currently using these day services and family members/ carers


-  Alzheimers Society – current provider


-  Prospective providers

Contact: Mick Ward, Head of Commissioning 0113 3783884 Email:

Publication date: 24/02/2017

Date of decision: 06/03/2017

Effective from: 14/03/2017

Accompanying Documents: