Decision details

Call off from the Windows and Doors framework for contractors to undertake 2019/20 housing planned works

Reference: D48130

Decision Maker: Director of Resources and Housing

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Authority is requested to call off from the housing Windows and Doors framework agreement, in line with the council’s Contracts Procedure Rules 3.1.6, in order to carry out a competition exercise to select and subsequently appoint two contractors to undertake such works in 2019/20.  These works are part of the housing capital programme.

The current estimated value of Windows and Doors housing planned works in 2019/20 is approximately £2m. 

The Windows and Doors framework was procured during 2017, and contains four contractors. These contractors are used for works that are not able to be delivered in house. Annual contracts for works are placed from this following a selection procedure involving price competition. 

Contract awards will be the subject of a Significant Operational Decision.

Decision:

The  Director of Resources and Housing approves the call off from the Windows and Doors framework agreement for approximately £2.15m for the financial year 2019/20 (framework year 2) for housing planned works, leading to the resulting allocation of work and annual contracts in line with the selection procedure.

 

These works are part of the housing capital programme, and the call-off is in line with the council’s Contracts Procedure Rules 3.1.6. It will involve a competition exercise between the four framework contractors to select and subsequently appoint an expected two contractors to undertake works in 2019/20.  The selection procedure involves price competition.

Following internal consultation Leeds Building Services as internal service provider will manage the works, using external contractors under the existing bespoke framework agreement. The Windows and Doors framework was procured during 2017.

The decision on contractor selection leading to contract awards will be a resulting Significant Operational Decision

Reason Key: Expenditure > £250,000;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Procurement, legal and finance colleagues will be consulted on the call-off, as will the internal service provider Leeds Building Services.

Consultees

None.

Contact: Jon Andrews, Programme Manager 07712 215525 Email: jon.andrews@leeds.gov.uk.

Publication date: 16/11/2018

Date of decision: 26/11/2018

Effective from: 04/12/2018

Accompanying Documents: