Decision Maker: Director of Resources and Housing
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: No
1. To seek approval from the Director Resources and Housing to conduct procurement exercises and award 'call-off' contracts from the Passenger Transport Framework contracts for Taxi, Private Hire and Hackney Carriage and also the Dynamic Purchasing System for the provision of minibuses services. The planned procurements will commence in July with staff awarding call-off contracts. Details of the individual call-offs will be managed and maintained by the service.
2. To seek approval to commence procurement and award contracts from the Passenger Transport Taxi, Private hire and Hackney Carriage agreement and the Dynamic purchasing system for the provision of minibuses. Approvals will be managed through the appropriate Contract procedure rules.
3. To extend for a further 12 months existing 'call off' awards to the value of £1.8m.
a. The Chief Officer Financial Services approved the award of the contracts a detailed in Appendix A and B for the supply of Home to school transport from 1st September 2019 for children and young people with SEND and children who are in care of the authority.
b. The Chief Officer Financial Services also agreed to waive the five working day call in period as it would be prejudicial to the Council’s interests, and those of children across the city, if these contracts are not in place by 2nd September 2019.
Reason Key: Financial Impact>£500K;
If the decision has not been published in the List of Forthcoming Key Decisions for at least 28 clear days, the reason why it would be impracticable to delay the decision:: THe decison has been on the List of Forthcoming Key Decisions since 06/06/19, however the five working day consultation period, whereby the decision documents are required to be published for five working days before the decision can be taken, has been waived by the Executive Board Member for Resources under rule 3.1.3 of the Executive and Decision Making Procedure Rules.
If exempt from Call-In, the reason why Call-In would prejudice the interests of the Council or the public:: These contracts need to be in place by 2nd September so the Council can ensure a supply of Home to school transport for children and young people with SEND and Children in Care of the authority when the new school year starts. The call in period would extend beyond the 2nd September.
Other reasons / organisations consulted
Appropriate meetings with stakeholders
Children's and Families.
Contact: Richard Jackson, Head of Service 0113 3781820 Email: firstname.lastname@example.org.
Publication date: 29/08/2019
Date of decision: 29/08/2019