Decision details

Contract and financial decisions to deliver the ERDF funded Fitting the Future project

Reference: D50203

Decision Maker: Director of Resources and Housing

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To provide authority to enter into an ERDF grant agreement for FTF to install renewable energy generation and storage systems and insulate 250 houses owned by Leeds City Council.

To inject ERDF grant funding into the Capital Programme with match funding provided from the non traditional and hard to treat budget, within the approved Housing Revenue Account Capital Programme;

To provide authority to spend to deliver the entire FTF programme.

To provide authority to award a contract to deliver this work to a competitively selected contractor.

Decision:

The Director of Resources and Housing approved the requests to:

a)  Provide authority to enter into an ERDF grant agreement for £2,701,332 for the FTF programme;

b)  Inject £2,701,332 of ERDF grant funding into the Housing Leeds Capital Programme with match funding of £1,352,926 provided from the non-traditional and hard to treat budget within the approved Housing Revenue Account Capital Programme plus £1,189,159of private sector match funding when secured;

c)  Provide authority to spend for £5,402,666 to deliver the entire FTF programme;

d)  Provide authority to procure a contractor to deliver this work using either a restricted procedure or a negotiated procedure;

e)  Due to the need to agree the funding by 31st October, permission is given to waive the call in period.

Reason Key: Financial Impact>£500K;

Wards Affected: Bramley and Stanningley; Hunslet and Riverside; Killingbeck and Seacroft; Middleton Park;

If the decision has not been published in the List of Forthcoming Key Decisions for at least 28 clear days, the reason why it would be impracticable to delay the decision:: This decision is being taken under the 'General Exception' regulations as the funding agreement needs to be concluded with central government by 31st October. Therefore this decision will not be published on the List of Forthcoming Key Decisions for the usual 28 day period.

If exempt from Call-In, the reason why Call-In would prejudice the interests of the Council or the public:: This decision has been exempted from call in by the decision maker as the funding agreement needs to be concluded with central government by 31st October.

Other reasons / organisations consulted

Housing Leeds and Finance have been involved in the project since its inception in September 2017.  Ward members in all areas will be briefed on the project and will be kept informed as decisions are made on grant and contract award.  The Executive Members for Communities and Climate Change, Transport and Sustainable Development will be separately consulted.

Consultees

Housing Leeds Capital Programme

Chief Officer Property and Contracts

Finance

Environment Programme Board

Executive Member for Communities

Executive Member for Climate Change, Transport and Sustainable Development

Contact: Sandy Rutherford, Programme Manager Email: sandy.rutherford@leeds.gov.uk.

Publication date: 10/10/2019

Date of decision: 18/10/2019

Accompanying Documents: