Decision details

To extend existing contracts and then award new contracts up to 31 March 2022 to:

·  Community Links Oakwood Hall

·  Touchstone Community Support Team

·  Community Links Rose Villa/The Maltings

 Catholic Care Foundry Mill.

The Director of Adults and Health approved the following:

a)  To undertake a direct award of a contract utilising the Negotiated Procedure without Prior Publication of a notice under Regulation 32 of the Public Contracts Regulations 2015 to Community Links (Northern) Ltd. in respect of the Oakwood Hall service on the basis that competition is absent due to technical reasons.  If the procurement process utilising Regulation 32 is successful and Community Links (Northern) Ltd. becomes the preferred provider to deliver this service, then the intention is to bring a further report to Delegated Decision Panel in April 2020 to seek approval to award a 22 month contract in the sum of £914,723.  The contract shall commence on 1 June 2020 and expire on 31 March 2022 in order that it remains co-terminus with the other mental health contracts referred to in this report. This subsequent decision will be a Significant Operational Decision as it is linked to this decision and will be made as a consequence of it.

b)  Waive Contract Procedure Rules 9.1 and 9.2 and award a contract to Touchstone-Leeds (for the Community Support Team service) in the sum of £369,365. The contract shall commence on the 1 June 2020 and expire on the 31 March 2022.

c)  In accordance with Contract Procedure Rules 21.1 and 21.2 extend the existing contract with Community Links (Northern) Ltd. (for the Rose Villa/The Maltings services) in the sum of £105,773. The extension shall commence on the 1 August 2020 and expire on the 31 January 2021.

d)  In accordance with Contract Procedure Rules 21.1 and 21.2 extend the existing contract with Catholic Care (Diocese of Leeds) (for the Foundry Mill service) in the sum of £17,173. The extension shall commence on the 1 August 2020 and expire on the 31 January 2021.

e)  Waive Contract Procedure Rules 9.1 and 9.2 and award a contract to Community Links (Northern) Ltd. (for the Rose Villa/The Maltings services) in the sum of £246,804. The contract shall commence on the 1 February 2021 and expire on the 31 March 2022.

f)  Waive Contract Procedure Rules 8.1 and 8.2 and award a contract to Catholic Care (Diocese of Leeds) (for the Foundry Mill service) in the sum of £40,069. The contract shall commence on the 1 February 2021 and expire on the 31 March 2022.

Additionally, that the Director of Adults and Health notes that the contracts for Oakwood Hall and the Community Support Team are funded by Adults and Health. The contracts for Rose Villa/The Maltings and Foundry Mill are funded by Resources and Housing. The Director of Resources and Housing has agreed that the Director of Adults and Health can take the required decisions for the contracts funded by Resources and Housing.  The respective extensions and interim contracts will be based on existing contract rates with no uplifts.

During the period of the extensions and new contracts, Adults and Health and NHS Leeds CCG will review community based mental health service provision to ensure that it forms part of an integrated, responsive community based system which also links in with and complements the wider mental health system in the city. This is in line with the outcomes in the draft Leeds Mental Health Strategy.  This review will include a detailed consultation and engagement exercise.

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