Decision details

Approval to procure a new IT operating system for Leeds Building Services in accordance with Contract Procedure Rule 10.2

Reference: D50966

Decision Maker: Director of Resources

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Leeds Building Services (LBS) currently use two applications in order to allocate work to operatives in the field and manage and charge works.

The Council’s current contract expires February 2021, and the supplier have advised they will no longer be in a position to support the system beyond the current contract end.

In accordance with CPR 10.2, LBS is therefore seeking approval to award a contract under Regulation 32 of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice for the provision of a new IT operating system.

Decision:

The Director Resources and Housing approved the use of CPR 10.2 to award a contract using Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice to Totalmobile Ltd for the provision of Totalmobile Connect.

The contract will commence on the 19th June 2020 unless the parties agree a new commencement and expiry date, but in any event the duration of the contract will be 5 years.

 

The annual costs for the contract are:

  Year 1: £172,010.00

  Years 2 to 5:  £119,490.00 per year

 

The total contract cost is £649,970.00.

Reason Key: Financial Impact>£500K;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Key Stakeholders across relevant Council services have been consulted engaged and consulted in relation to the decision to procure a new IT operating system for LBS.

Consultees

·  Director, Resources & Housing

·  Leeds Building Services

·  Procurement and Commercial Services

·  Digital and information Services

  • Cllr Debra Coupar Deputy Leader and Executive Member for Communities
  • Cllr James Lewis Deputy Leader and Executive Member for Resources

Contact: Craig Simpson, Head of Leeds Building Services 0113 3785416 Email: Craig.Simpson@leeds.gov.uk.

Publication date: 05/06/2020

Date of decision: 15/06/2020

Effective from: 23/06/2020

Accompanying Documents: