Decision details

Request to award an additional contract, to Opening the Book, to the overall value of £33,463, for the following equipment – • Additional signs to the 7 Community Hubs • Screens and other equipment for the Registrar Service at Merrion House • Hand

Reference: D52127

Decision Maker: Director of Communities and Environment

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


Following the completion of a procurement exercise, and subsequent further development of designs to best meet staff and customer safety when reopening Community Hubs and Libraries to the public, the Director Communities & Environment approves the award of the contract to Opening the Book, and spend of £33,463, for the following –
• Additional screens signs and banners across the 7 sites – as designs were being developed it became apparent that additional sneeze screens, information signs and banners were required to those originally proposed in order to safely direct customers and manage safe social distancing both internally and externally.
• Equipment for the Registrar Service – following the original procurement exercise for the 7 Community Hubs the Registrar Service requested that a number of enquiry positions on the mezzanine be made available for the registration of births. In order to maintain staff and customer safety, additional safety equipment including sneeze screens and social distancing markers are required that are consistent with the equipment already procured to ensure it is clear to customers how to exercise safe social distancing.
• Hand Sanitiser – this was procured from Opening the Book based on advice that Sanitiser would not be available from with Leeds City Council in time for the opening of the 7 Community Hubs. As increased hygiene and hand sanitiser is essential for the safe reopening of sites it was decided to ensure we had sufficient product in stock. Subsequently advice has been received that hand sanitiser is now available hence subsequent orders will be from our Internal Service Provider
• Equipment for Central Library – following Government advice that Libraries can begin to reopen, arrangements have been put in place to reopen the Central Library. In order to maintain staff and customer safety additional sneeze screens, social distancing floor markers, and information boards are required to match the style of those placed in the other Community Hubs and Libraries.

Wards Affected: (All Wards);

Contact: Ian Muscroft 01133789488 Email:

Publication date: 21/07/2020

Accompanying Documents: