Decision details

DN515242 - Procurement Strategy Report in connection with the supply of Domestic Heating Materials to support the delivery of gas servicing contracts

Reference: D52726

Decision Maker: Director of Resources and Housing

Is Key decision?: Yes

Is subject to call in?: Yes


Seeking approval to call off from a third party framework to direct award to a single supplier for a contract commencing 01/04/21. This will provide Class 1 domestic heating materials (including boilers, valves, radiators etc.).

This will replace the current contract (DN217570) which is due to expire on 31/03/21. The value will be over £500k so a key decision (approx. £3-4 million per annum). The contract length will be 2 years plus 2 x optional 12 month extensions (2+1+1) to align with the current Servicing contracts.


The Director of Resources and Housing noted the contents of this report and approved the recommended procurement route of a direct call-off to Plumbing Trade Supplies / City Plumbing Supplies (PTS/CPS) using Lot 1 of the Procure Plus framework for the Domestic Heating – Materials Provision. The proposed contract will have a value of £4 million per annum for 2 years, with the option to extend for a further 2 x 12 months, leading to a potential total value of £16 million if both extensions are utilised.

Reason Key: Financial Impact>£500K;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Consultation with internal stakeholders



Gas Services Team

Head of Property Management

Contact: Adam Crampton 07562 439406 Email:

Publication date: 09/02/2021

Date of decision: 17/02/2021

Effective from: 25/02/2021

Accompanying Documents: