Decision details

Allerton Grange Permanent Expansion Tender Acceptance and Agreement to Proceed with Deed of Variation to Existing PFI Contract

Reference: D53975

Decision Maker: Director of Children and Families

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

The Director of Children and Families has:
1. Approved acceptance of the tender submitted by Tilbury Douglas Ltd via the Leeds Local Education Partnership and Environments for Learning Leeds PFI One Ltd, in the sum of £865,291.92 inclusive of all professional design fees incurred development costs and surveys incurred by the contractor (Tilbury Douglas Ltd). Release of funding for the construction costs will be subject to valuations completed and validated by NPS Ltd Leeds.

2. Approved the implementation of a City Council Change under the PFI contract with Environments for Learning Leeds PFI One Ltd for the works at the Allerton Grange School PFI building, and approve the entering into of any associated documentation without limitation of a deed of variation (where required).

3. Noted this work will attract an annual revenue cost which includes additional catering / cleaning staff and associated life-cycling as identified in the terms of the existing PFI contract for the main school building, and additional cleaning, security and planned maintenance, without life-cycling, for the extended former CLC building which has been taken into the schools use, but remains outside the PFI. These revenue costs will be the responsibility of the schools budget and charged accordingly.

4. Noted that the breakdown of project costs highlighted in point 1 above, are detailed within section 4.4 of this report

5. Noted that the programme dates identified in section 4.4 of this report, in relation to implementation of this decision, represent the critical path for project success and must be adhered to wherever possible.

6. Noted that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project.

7. Noted the negotiations held with solicitors acting on behalf of the Environments for Learning Leeds, PFI One Ltd and approve the expenditure the associated costs.

8. Given authority for the deed of variation of the PFI project agreement (the “Deed of Variation”) to be executed and completed between Leeds City Council and the Environments for Learning Leeds, PFI One Ltd to vary the PFI project agreement to accommodate the introduction of a dining hall mezzanine floor, remodelled classrooms to two science laboratories, associated science store room, two science presentation classrooms, and remodelling of the existing 6th form areas, together with any other documentation required to facilitate these works, and

9. Given authority for any other necessary action to be taken to effect the Deed of Variation

Wards Affected: Moortown; Roundhay;

Contact: Jacqueline Robertson, Project Manager 07891 279138 Email: jacqueline.robertson@leeds.gov.uk.

Publication date: 09/04/2021

Accompanying Documents: