Decision details

To award a contract under the Council's Office Furniture Framework Agreement and to vary the specification

Reference: D54117

Decision Maker: Director of Resources

Is Key decision?: Yes

Is subject to call in?: Yes


To award a contract to Flexiform Business Furniture Limited (Flexiform) under the Council’s existing Supply And Delivery Of Office Furniture And Related Design And Installation Services Framework Agreement. Flexiform are the sole provider under the Framework. The specification will also be varied at the point of call-off, as there is a need for additional items in order to fulfil the Council’s commitment to providing accessible furniture for all staff.


The Director of Resources approved the award of a call-off contract to Flexiform Business Furniture Limited (Flexiform) under the council’s framework agreement for the supply and delivery of office furniture and related design and installation services and to vary the specification to include additional items of furniture. The value of the new call-off contract is anticipated to be in the region of £1m (including the extension period). The contract will commence on 14th June 2021 and expire on 13th June 2022. There will be one 6 month extension option.

The Head of Facilities Management will be responsible for implementing the decision as soon as call-in has expired.

Reason Key: Financial Impact>£500K;

Other reasons / organisations consulted

Involve consultees in the variation to the specification and award of a contract for office furniture.


Human Resources, Health and Safety, Procurement.

Contact: Jane Harwood 0113 3784422 Email:

Publication date: 26/05/2021

Date of decision: 04/06/2021

Effective from: 12/06/2021

Accompanying Documents: