Decision details

Procurement of a Modern Catering Software Solution

Reference: D54459

Decision Maker: Director of Resources

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: Yes


(i) Approval from the Chief Officer Financial  Services to inject a capital scheme into the capital programme.

(ii) Approval from the Director of Resources to  provide Authority to Spend so that Procurement  can commence.


The Chief Financial Officer:

a)  Approved the injection of a scheme into the capital programme for 2021-22 for an estimated value of £389.6k funded by borrowing and


The Director of Resources:

b)  Approved authority to spend of £389.6k from within the approved Capital Programme 2021-22 for the procurement of a software solution for the Catering service.


c)  Approved authority to procure for a Catering digital solution and incur estimated annual revenue costs of £187,344 to establish a 6 year contract with options to extend for 6 x 12 months. The maximum value of the contract if all extensions are used will be £2,637,765 including capital costs.

Reason Key: Financial Impact>£500K;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Finance Performance Group, BCDT, DIS.

Contact: Mandy Snaith 07958 454438 Email:

Publication date: 07/09/2021

Date of decision: 15/09/2021

Date comes into force if not called in: 23/09/2021

Call-in deadline date: 22/09/2021

Current call-in Count: 0

Accompanying Documents: