Decision details

Commercial Gas including installation, maintenance, servicing, and repairs (reference number 25157/DN434771

Reference: D55494

Decision Maker: Director of Resources

Is Key decision?: Yes

Is subject to call in?: Yes


Seeking approval to call off from a third-party framework to direct award to a single contractor for a contract commencing 22/09/22. This will be for the provision of Commercial Gas services including installation, maintenance, servicing, and repairs.

This will replace the current contract (DN434771) which is due to expire on 21/09/22. The value will be approx. £1.1 million per annum. The contract length will be 18 months plus 1 x optional 6 months extension to align with the current Servicing contracts.


a)  The Director of Resources noted the contents of this report and approved the recommended procurement route of a direct call-off to Sayes using Lot 3 and 4 of the Fusion 21 Heating and Renewables framework and to award a contract to them for the provision of installation, maintenance, and repairs to commercial gas services managed by LBS.

b)  The term contract is anticipated to spend £500,000 per annum and is proposed to be awarded on the basis of 18 months with the option to extend for a further 6 months, leading to a potential total value of £1,000,000 if the extension is utilised.

c)  The contract is due to commence on the 22 September 2022.


Reason Key: Financial Impact>£500K;

Wards Affected: (All Wards);

Portfolio Holder: The Executive Member for Resources

Other reasons / organisations consulted

Reports and Projects meetings


CEL WAM/WBR, Head of Leeds Building Service, Leeds Building Services stakeholders, Leeds Building Services senior financial managers, Procurement and legal team, Leaseholder team. Housing Planned works team.

Contact: Craig Simpson, Head of Leeds Building Services 0113 378 5416 Email:

Publication date: 22/07/2022

Date of decision: 01/08/2022

Effective from: 09/08/2022

Accompanying Documents: