Decision details

Procurement of a framework contract for the supply of coffee shop and café solutions

Reference: D56737

Decision Maker: Director of Communities, Housing & Environment

Is Key decision?: Yes

Is subject to call in?: Yes


Seeking authority for the procurement of a framework contract for the supply of coffee shop and café items for use in Council Greenspaces cafes. The framework contract will comprise of a number of Lots which include coffee machines, machine maintenance and training, coffee, teas and other beverage items and allow tenderers to bid for one or any number of Lots.

The contract being procured may also be used by other council outlets such as museums, galleries, sports centres and the in-house civic catering provider ‘Civic Flavour’.

The contract will be for a period of 3 years with options to extend for an additional 1 x 12 month extensions. The overall value of the contract (including extensions) has the potential to be £500k based upon needing to purchase and replace a number of coffee machines throughout the contract period.


The Director of Communities Housing and Environment has approved the authority to procure a contract for the supply of coffee shop and café solutions.


Reason Key: Financial Impact>£500K;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Ongoing consultation with all colleagues throughout the process.


Greenspaces café outlet managers, PACS, Museums and Galleries, Active Leeds, Civic Flavour.


Contact: Chris O`Brien, Senior Project Officer 0113 3786362 Email:

Publication date: 30/08/2023

Date of decision: 07/09/2023

Effective from: 15/09/2023

Accompanying Documents: