Decision details

Approval to waive Contract Procedure Rules CPR9.1 and 9.2 to enter into a short term agreement with suppliers previously contracted on the Building & Specialist Materials Supply contract to continue the supply of Civic Estate Building Materials

Reference: D48196

Decision Maker: Director of Resources

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The waiver of Contract Procedure Rules CPR9.1 and 9.2 - high value procurements - to enter into a 6month + 3month temporary contract with suppliers previously appointed to the Building & Specialist Materials Supply contract, utilising the same terms and conditions as the previous contract.

 

This waiver is the result of a previous procurement exercise, which has not concluded successfully due to the withdrawal of the intended provider during contract negotiations.

 

Therefore the waiver is required to support the continued supply of specialist building materials required for maintenance of the Council’s Civic Estates, to provide continuity of service delivery whilst we undertake a further compliant procurement process to implement a Managed Stores solution in line with our procurement strategy and in accordance with CPRs.

Decision:

The Director of Resources and Housing agreed to approve the waiving of Contract Procedure Rules CPR9.1 and 9.2 to enter into a short term agreement with suppliers previously contracted on the Building & Specialist Materials Supply contract to continue the supply of Civic Estate Building Materials

Approval to waive these particular clauses of the Council’s CPRs is the result of a previous procurement exercise, being run through Lot 5 (Managed Stores) of the Cirrus Consortium Materials Framework, which did not conclude successfully due to the withdrawal of the intended provider during contract negotiations in October 2018

 

Reason Key: Expenditure > £250,000;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Reports, meetings, Property and Contracts SMT, LBS Programme Board

Consultees

Chief Officer and Senior Management Team for Property and Contracts 

 

Financial Services

Contact: Richard Nelson, Procurement & Commercial Lead 0113 53 51045 Email: richard.nelson@leeds.gov.uk.

Publication date: 11/12/2018

Date of decision: 19/12/2018

Effective from: 04/01/2019

Accompanying Documents: