Decision details

Request to proceed with a procurement exercise in line with CPR 3.1.7 to appoint a provider to deliver Sensory Support Services in Leeds

Reference: D55505

Decision Maker: Director of Adults and Health

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Brief Description

A report will be presented to the Director of Adults and Health in April 2022 requesting authority to undertake a procurement process in line with CPR 3.1.7 to appoint a suitable provider(s) to deliver a Sensory Support Service for people in Leeds.

The successful provider will be awarded a 5+ up to 3-year contract at a maximum cost of £6,868,000 for this period.  The annual contract value is £858.500

Impact On Wards

The service to be procured will provide services to Leeds residents who are: young people in transition services aged 16+ and individuals aged 18+ who are deaf, blind, deafblind, hearing or sight impaired, individuals with dual sensory impairment.

Financial and procurement implications

The funding will be contained within the A&H base budget.  The allocated funding takes into account a 10% financial saving which was implemented from October 2021 in relation to the current service provision

A request is being made for authority to undertake a full tender exercise for this provision, and to subsequently award a 5+ up to 3-year contract to the successful provider.

The successful provider(s) to be awarded a 5+ up to3 year contract at a maximum cost of £6,868.000 for this period.  The annual contract price is £585.500

Partnership working

The contract which will be awarded following the tender process will be commissioned and funded by LCC.  The current provider is also commissioned to deliver complementary provision by the NHS Leeds CCG, and they will be consulted on the tender documentation including the service specification.

 

Decision:

The Director of Adults and Health approved the request in line with CPR 3.1.7 for authority to commence a procurement exercise for a Leeds Sensory Impairment Support Service.

 

The Director of Adults and Health approved the award of a contract for  five years with an option to extend for up to 36 months  (to be  taken in any combination) to the successful Provider following the procurement exercise at a maximum cost of £6,587,200 (£823,400.00 per annum).

 

The Director of Adults and Health agreed to also utilise the extension of up to 6 months (if required) on the existing contract ref DN193937 to allow contingency for tender slippage and new provider mobilisation period, at a maximum cost of £429,525.

Reason Key: Financial Impact>£500K;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Consultation/engagement with stakeholders and service users regarding the revised specification was undertaken during July – November 2021. Consultation with people with sensory loss is taking place February 14th – March 31st, 2022.

Consultees

Stakeholders and service users.

 

The Executive Member for Adult Social Care, Children’s Social Care and Health Partnerships.

Contact: Aidan Smith, Commissioning and Contracts Officer 0113 3787856 Email: aidan.smith@leeds.gov.uk.

Publication date: 27/07/2022

Date of decision: 04/08/2022

Effective from: 12/08/2022

Accompanying Documents: