Issue - meetings

To consider a report of the Director of City Development setting out proposals to relocate storage facilities for Leeds’ archives, which is required due to the deterioration of the current store at the former Sheepscar Library.

Appendix 1 to this report is designated as exempt under Access to Information Procedure Rule 10.4(3).

The Director of City Development submitted a report advising of the need to improve storage facilities for Leeds’ archives and outlining proposals to relocate the archives from the former Sheepscar Library to the Central Archive Store in Morley. In addition, the report also sought the necessary authority to declare the former Sheepscar Library surplus to requirements together with an injection into the capital programme as a contribution towards the construction works at the Morley site. In determining this matter, the Board took into consideration all matters contained within the accompanying report.

The report detailed the following options which had been identified following a feasibility study undertaken by Norfolk Property Services in respect of future archive provision:

• Option 1 – The relocation of the Sheepscar archives only to the Central Archive Store in Morley;
• Option 2  - The relocation of both the Sheepscar and Nortech archives to the Central Archive Store in Morley.

Following consideration of Appendix 1 to the submitted report, designated as exempt under Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED –

  (a)  That the former library at Sheepscar be declared surplus to requirements.

  (b)  That the sale of the Sheepscar property currently housing the archive be agreed, together with the ringfencing of the receipt value, as identified within exempt Appendix 1, to fund works at Morley West Yorkshire Joint Services.

  (c)  That the funds detailed in the exempt appendix to the submitted report be injected into the capital programme, as a contribution to fund the adaptation of the premises in Morley.

  (d)  That expenditure of the funds, as detailed within the exempt appendix to the submitted report, as a contribution towards the project be authorised.