Agenda and draft minutes

Inner North East Community Committee - Monday, 13th June, 2022 7.30 pm

Venue: Moortown Baptist Church, 204 King Lane, Moortown, Leeds, LS17 6AA

Contact: Natasha Prosser 0113 3788021 

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

Minutes:

There were no appeals.

 

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

   RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There were no exempt items.

 

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

A late item was circulated and published as agreed by the Chair. This related to Agenda Item 11: Finance Report. Supplementary information was also circulated and published in relation to Sub-Group nominations under Agenda Item 9: Update Report.

 

 

4.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

No interests were made at the meeting.

 

5.

Apologies for Absence

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received on behalf of Councillors France-Mir, Hussain and Taylor.

 

6.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

There were 4 members of public in attendance at the meeting. However, no matters were raised under the Open Forum.

 

7.

Minutes of the previous meeting - 28 March 2022 pdf icon PDF 169 KB

To confirm as a correct record the minutes of the previous meeting held Monday, 28th March 2022.

 

Minutes:

RESOLVED – That the minutes of the meeting held Monday, 28th March 2022 be approved as an accurate record.

 

8.

Update on LEEDS 2023 Year of Culture pdf icon PDF 254 KB

To receive and consider the attached report of the Chief Officer (Culture and Economy) with an update on the LEEDS 2023 Year of Culture and provides an insight into plans for the year.

 

Minutes:

The Chief Officer Culture and Economy submitted a report to provide the Inner North East Community Committee with an update on LEEDS 2023 and to gather input and support from elected members and residents.

 

Members were shown a presentation as an introduction to the LEEDS 2023 year of culture with a brief background which included the setting up of the Leeds Culture Trust with an independent chair, funding, scrutiny, partnership working and promotion of the year of culture.

 

Members were informed of the following points:

·  It is the aim of LEEDS 2023 for 75% of Leeds residents to be involved in the events. Some of the events will be free and held in all 33 wards with schools being invited to get involved. The aim is to show the diverse heritage of the city.

·  Economic research has suggested that holding this type of event will attract investment to the city particularly through retail and hospitality.

·  My LEEDS 2023 aims to empower the local communities through partnership and community working. There will be 33 Neighbourhood Hosts with one host recruited from each ward, this will be a paid role as a member of the LEEDS 2023 Team. The role will be as a connector to local residents to access and make the most of the Year of Culture. They will also play a key role in an event called the Weekender.

·  The Weekender will take place for two days in August 2023 animating every ward with neighbourhood events. The aim is to bring together the communities through events such as street parties, cook outs and mini carnivals.

·  Currently the team are holding events in wards to promote the LEEDS 2023 Year of Culture.

·  Upcoming roadshows will be held at Moortown on 6th July and Roundhay on 16th July.

 

Member’s discussions included:

·  Members commented that communication should have taken place before the Community Committee, and there has been lack of publicity around events in the local area. Members agreed that the message around Leeds 2023 needed to be strengthened and associated with events already taking place.

·  There is a need for communication with groups already providing activities and events in the local area and for communication with ward councillors who would be able to assist in connecting with the groups already working in the wards.

·  Concern was raised regarding there only being 1 Neighbourhood Host per ward, given that the Inner North East Community Committee area is made up of diverse communities and a number of different organisations to connect with.

·  Ensuring there is a fair offer of events across all wards and working with amateur / smaller existing organisations.

·  The legacy of Leeds 2023, and the longer term view of the strategy of culture of the city.

 

RESOLVED – To note the contents of the report.

 

9.

Inner North East Community Committee - Update Report pdf icon PDF 628 KB

To receive and consider the attached report of the Head of Locality Partnerships which provides an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

 

Additional documents:

Minutes:

The report of the head of Locality Partnerships updated Members with the work the Communities Team have been engaged in based on the priorities of the Community Committee.

 

Supplementary information appended to the submitted report, requested Member’s nominations to the sub-group of the committee for 2022/23. It was proposed and agreed that Councillor M Rafique and Councillor J Bowden be elected to the Safety and Environmental Sub Group.

 

Community Committee members highlighted key activities undertaken in terms of their role as Community Committee Champions, for their respective areas. Updates included:

·  Youth Service – there has been a good uptake amongst young people taking part in activities.

·  A rise in reported issues in Young People with managing and understanding their own wellbeing.

·  The success of the World Triathlon.

·   Therapy sessions for carers and on-going support at GP practices during the Covid-19 pandemic.

·  All of the Inner North East Community Committee area parks have achieved the Leeds quality park standards.

·  The opening of the BAME Health & Wellbeing Hub – it will be a well used space for residents and is a good facility.

 

RESOLVED – To note the content of the report and that Cllrs M Rafique and J Bowden be elected to the Safety and Environment Sub-Group.

 

10.

Community Committee Youth Activity Fund Consultation Report pdf icon PDF 476 KB

To receive and consider the attached report of the Head of Locality Partnerships which provides the Inner North East Community Committee with background and context on the decision to not have a Youth Summit in 2021/22 and provides an update on the Youth Activity Fund Consultation with children and young people.

 

Minutes:

The Head of Locality Partnerships submitted a report which provided Members with background and context on the decision not to have a Youth Summit in 2021/22.

 

The report also provided the committee with an update on the Youth Activity Fund Consultation with children and young people which aimed to inform the committee’s Youth Activity Spend for 2022/23.

 

Members were informed that the survey collated information from young people with what they’d like, including sports, cooking clubs and dance. It is intended to hold a Youth Summit in October 2022 and will take place at Leeds, Civic Hall.

 

RESOLVED - 

a)  Reflections from the last 12 months during the pandemic (Paragraphs 10-13) to be noted

b)  Details of the Youth Activity Fund consultation survey (Paragraphs 14-28) be noted

c)  That the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2022/23 to be noted

d)  That any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund Consultation Survey be noted

e)  That options are explored for a physical Youth Summit in the next municipal year, 2022/23 to inform the Youth Activity Fund spend for 2023/24 be noted.

 

11.

Inner North East Community Committee - Finance Report pdf icon PDF 605 KB

Late Item as agreed with the Chair – report to follow.

 

 

Minutes:

The Head of Locality Partnerships submitted a report to update the Community Committee on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2022/23.

 

This report was circulated and published as a late item, as agreed by the Chair.

 

Projects set out in the report, were discussed and agreed as follows:

Project Title

Wards

Amount requested

Decision

Irish Arts and Cultural Activities and Events

Chapel Allerton, Moortown and Roundhay

£1,015 (Wellbeing)

Agreed

Windrush Day Event

Chapel Allerton, Moortown and Roundhay

£1,150 (Wellbeing)

Agreed

Mini Police Uniforms

Chapel Allerton, Moortown and Roundhay

£401.60 (Wellbeing)

Agreed

Looking to the Future: Emily

Chapel Allerton, Moortown and Roundhay

£150 (Wellbeing)

Agreed

 

Members were informed of the following points:

·  Members were asked to consider the minimum conditions outlined at paragraph 14

·  A breakdown of the Wellbeing Fund and projects were provided at Table 1 of the submitted report. There is a remaining balance of £47, 782.08.

  • Members were asked to note the projects which had been approved by DDN since the last meeting, as set out at paragraph 26.

·  Declined projects were set out at paragraph 27 for information.

·  A breakdown of the Ward Pots Budget 2022/23. There is an overall remaining balance of £49,869.96.

·  There is a remaining balance of £5,512.76 in the Youth Activity Fund.

·  The Capital Budget remaining balance stands at £32,848. Members were informed that an injection on this figure is anticipated.

·  The remaining balance for the Community Infrastructure Levy Budget stands at £96,437.94. Members were informed that an injection on this figure is anticipated.

 

Members acknowledged the significant balance brought forward for the Youth Activities Fund for the new municipal year and suggested that workshops are held with groups prior to receiving funding for the following year so that groups are encouraged to put in grant bids.

 

RESOLVED – To note and approve:

a)  Details of the Wellbeing Budget position (Table 1)

b)  Projects as set out above

c)  Details of projects approved by Delegated Decision

d)  Details of Skips and Wards Pots (Table 2)

e)  Details of the Youth Activities Fund (Table 3)

f)  Details of the Capital Budget (Table 4)

g)  Details of the Community Infrastructure Levy Budget (Table 5)

 

12.

Community Committee Champions Role Profile pdf icon PDF 342 KB

To receive and consider the attached report of the Head of Locality Partnerships which provides the Community Committee with an update on the Champions Role profile.

 

Additional documents:

Minutes:

The report of the Head of Locality Partnerships updated the Champions Role profile.

 

RESOLVED – To note the content of the report and the Champions Role profile, when making appointments to each of the themed champions.

 

13.

Community Committee Appointments 2022/2023 pdf icon PDF 494 KB

To receive and consider the attached report of the City Solicitor which invites Community Committee Members to note the appointment of Cllr M Shahzad as Chair of the Community Committee for 2022/23 as agreed at the recent Council Meeting, and also invites the Committee to make appointments to those positions detailed in section 6 of the submitted report.

 

Additional documents:

Minutes:

The City Solicitor submitted a report to the Members of Inner North East Community Committee asking Members to note the appointment of Cllr M Shahzad as Chair of the Inner North East Community Committee for 2022/23, as agreed at the recent Annual Council Meeting. The report also invited Members to make appointments to those positions detailed in section 6 and the appendices.

 

RESOLVED – To appoint the following:

 

Organisation / Outside Body

No. of Places

Appointed

Moor Allerton Elderly Care

1

M Shahzad

Community Action for Roundhay Elderly

1

Z Hussain

Clusters:

2Gether Cluster (Chapel Allerton or Moortown)

 

ARM (Alwoodley, Roundhay and Moortown)

 

1

 

 

2

 

J Dowson, E Taylor and M Rafique

 

Z Hussain (Roundhay) and M France-Mir (Moortown)

 

 

Local Housing Advisory Panel:

Inner North East HAP

 

3

 

J Dowson, S Hamilton and L Martin

Local Care Partnerships:

HATCH (Harehills, Chapeltown & Burmantofts and Richmond Hill)

Central (includes Meanwood & Moortown)

 

1

 

 

1

 

E Taylor

 

 

M Shahzad

Champions:

Children’s Services

Environment

Community Safety

Employment, Skills and Welfare

Health, Wellbeing and ASC

 

 

1

1

1

1

 

1

 

Z Hussain

J Bowden

M Rafique

M France-Mir

 

E Taylor

Corporate Parenting Board:

1

M France-Mir

 

14.

Any Other Business

Minutes:

Members discussed future arrangements of workshops and agreed that there is further work to do around engaging residents and ensuring they are given the opportunity to participate in future meetings.

 

Members also agreed the dates and times for future meetings in the 2022/23 municipal year:

Monday, 5th September 2022 at 6pm

Monday, 28th November 2022 at 6pm

Monday, 27th February 2023 at 6pm

 

15.

Date and Time of Next Meeting

To note the date of the next formal meeting as Monday, 5th September 2022 time TBC.

 

Minutes:

The date and time of the next meeting will be held Monday, 5th September 2022 at 6pm. The venue will be confirmed nearer the time and it is intended to be held in the Roundhay ward.

 

The meeting concluded at 21.15.