Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There was no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items. However, the Chair had requested that the notes from the Outer West Consultative meeting be provided to Members as supplementary information, this had been circulated prior to the meeting.

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

Cllr Smith declared an interest as there was an item coming before the Committee in relation to the ATC base at Thornbury Barracks. Cllr Smith declared that she sits on the civilian committee for the group.

To receive any apologies for absence.

Apologies for absence were received from Cllr Forsaith.

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remain in place, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference. These will be read out under the agenda item and considered by the Community Committee.

On this occasion no written submissions had been received, and there were no members of public at the meeting.

To receive the minutes of the meeting held on 17^th February 2021, for approval as a correct record.

RESOLVED – That the minutes of the meeting held on the 17^th February 2021, be approved as a correct record.

The report of the Head of  Stronger Communities presents to the committee an overview of the results of the recent Online Youth Consultation, including top three activity choices, locations and times most selected by Young People in Outer West.

(Report attached)

The report of the Head of Locality Partnerships provided the Community Committee with the background and context on the decision not to have a youth summit in 2020/21.

The report provided the Community Committee with an update on the Youth Activity Fund consultation with children and young people. The consultation had been held with the aim to inform the Community Committee’s Youth Activity Fund spend for the 2021/22 financial year.

It had been the plan to deliver Youth Summits virtually this year, to ensure that events could still go ahead even with Covid restrictions. However, with the lockdown in December 2020, and with schools closed until 8^th March 2021, even virtual Youth Summits were not possible. Therefore, it was proposed that an online consultation survey would be produced to capture feedback on how children and young people wished to see the Youth Activity Fund spent in their area.

Members were informed that the consultation survey was promoted from Monday 15^th February 2021 until Friday 30^th April. Promotion of the survey was published across the Outer West area with information posted on the Community Committee Facebook pages, publicity sent out to local primary and high schools, clusters, youth groups and any other organisations that are funded or work with young people.

The Outer West Community Committee received 63 survey responses.

The survey recorded that children and young people from Outer West Community Committee area suggested the following:

·  Activities to be offered at a variety of venues including, community centres, youth clubs and sports centres, as well as outdoor activities.

·  Activities to take place after school, and also on weekends.

·  Activities are inclusive of friendship groups, offer opportunities for learning and creativity, and are sported by good quality staff.

·  Popular activities included, Outdoor Adventures, Coding / Minecraft, Cooking, Dance, Football, BMX/Cycling, Basketball, Singing and Swimming.

In response to questions from Members the Community Committee were provided with the following information:

·  The responses received by the Outer West Community Committee was average compared to the other 9 community committees across Leeds.

·  All schools in the Outer West area had been approached. Members would be provided with the geographical spread for the Outer West area.

·  It was advised that Scout and Guide groups had not been included as part of the process. It was acknowledged that this was a missed opportunity. It was note that Breeze groups had been part of the process.

RESOLVED – To note:

a. Reflections from the last 12 months during the pandemic (paragraphs 12 - 22).

b. Details of the Youth Activity Fund consultation survey (paragraphs 23 - 31).

c. That the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2021/22.

d. That any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund consultation survey.

e. That the Communities Team arrange a physical Youth Summit with young people this financial year, 2021/22 and that this informs the  ...  view the full minutes text for item 8.

This report provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

(Report attached)

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy (CIL) Budget for 2021/22.

Members were advised that Paragraph 14 of the report presented the minimum conditions in relation to delegated decisions. The Committee were invited to review and consider whether any changes were required to the minimum conditions.

Members were of the view that no changes were required for this coming year.

Members raised concerns in relation to the number of events that had been cancelled. They requested clarification on the cancellations and requested that any cancellations should be in consultation with Members.

Specific concern was raised in relation to the number of summer bands that had been cancelled. It was noted that more information would be sought from Parks and Countryside

Members also had concerns with regards to the information provided by applicants for funding. They were of the view that more information was required for them to make decisions. Members agreed that they also wished to be provided with additional information in the spread of applications from across the wards.

Members received the following information:

·  The total revenue budget approved by the Executive Board for 2021/22 was £94, 210.00.  It was noted that the total revenue funding available for 2021/22 was £139,614.28. So far, a total of £65,699.62 had been allocated to wellbeing ring-fences and projects, with a remaining balance of £73,914.66. This was shown in Table 1 with a breakdown of the wellbeing projects listed.

·  Members were invited to consider a wellbeing application for ‘Rock up to do a mock up’ with Building Futures Together the amount applied for was £5,545.00 across all 3 wards.

·  Youth Activity Fund available to spend including carry forward from previous year is £69,371.02. A total of £43,990.00 has been allocated to projects and ring-fences. A full breakdown of the projects was listed at Table 2 of the report.

·  Members were asked to consider the following projects for Youth Activity Funding

o  Pudsey Youth Café – Pudsey Wellbeing Charity - who had requested an increase of £20.00 to the original approved funding - £2,260.00

o  Targeted Programme – Youth Service - £1,500.00

o  Mini Summer Sports Programme 2021 – Youth Service - £720.00

·  Monitoring information was provided on DAZL – Outer West Dance Programme.

·  The Community Committee had approved a small grants and skips budget of £5,000.00 for 2021/22. It was noted that there is currently a remaining balance of £3,704.41. Table 3 of the submitted report provided information on the small grants and skips allocation to date. Members were asked to consider two small grants application for Cricket Nets by Calverley St Wilfred’s Cricket Club for £500.00  and Traditional Karate makes Champions for Life from Daido Traditional Karate Club for £432.00.

·  It was noted that following a recent Capital injection there was a Capital budget of £37,338.00. Table 4 in the report showed  ...  view the full minutes text for item 9.

The report of the City Solicitor  is to note the appointment of Councillor Amanda Carter as Chair of the Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / the appendices.

(Report attached)

The report of the City Solicitor requested Members to note the appointment of Cllr Amanda Carter as Chair of Outer West Community Committee. The Committee was also invited to note the appointment of Cllr David Blackburn as Deputy Chair.

The Community Committee were invited to review the details in the table set out at section 6 of the report together with the accompanying information appended to the report, to determine appointments for the 2021/22 municipal year.

RESOLVED - To note the appointment of Cllr Amanda Carter as Chair of the Outer West Community Committee and the appointment of Cllr David Blackburn as Deputy Chair.

The Community Committee made the following appointments:

To bring to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

This report also invites nominations for membership to the sub groups of the Committee.

(Report attached)

The report of the Head of Locality Partnerships provided the Community Committee with an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee. It also provided an opportunity for further questioning, or to request a more detailed report on a particular issue.

The report also requested Members to make nominations to each of the Outer West Community Committee sub groups for 2021/22.

Within the report there was an update from the Breeze Team, Gulley Cleansing and the Housing Teams.

Members discussions included:

·  Gulley Cleansing – It was noted that after a recent community committee consultative meeting in relation to refuse collection and street cleaning the Members were still dissatisfied with the gulley cleaning in the Outer West area. They were concerned that within Outer West area flash floods were a regular occurrence and were of the view that some of the gulleys may have collapsed. It was noted that this would be fed back to Highways.

·  It was noted that 2022 would see the Platinum Jubilee of the Queen and it was suggested that each ward should put aside £2,500 for events within the Outer West area.

RESOLVED – To note the content of the report.

Appointments to the Community Safety and Environment sub group were:

·  Cllr Amanda Carter

·  Cllr Simon Seary

·  Cllr David Blackburn

RESOLVED – To note that the next meeting of the Outer West Community Committee was scheduled for Monday 6^th September 2021, at 1:00pm, venue to be confirmed.

The meeting concluded at 14:25