Agenda and draft minutes

Outer South Community Committee - Monday, 20th June, 2022 4.00 pm

Venue: Morley Town Hall

Contact: Andy Booth 0113 37 88665 

Items
No. Item

1.

Election of Chair

Minutes:

Cllr Finnigan was delayed in getting to the meeting. Therefore, nominations were sought for a Chair.

 

Members proposed Cllr Kidger as Chair. This was moved and seconded.

 

RESOLVED – That Cllr Kidger take the Chair until Cllr Finnigan arrived.

2.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal of documents.

3.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no exempt items.

4.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no late items.

5.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

No declarations of interests were made at the meeting.

6.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors B Gettings, A Hutchison, O Newton, C Hart-Brooke and D Chapman.

7.

Minutes - 14 March 2022 pdf icon PDF 341 KB

To confirm as a correct record, the minutes of the meeting held on 14 March 2022

Minutes:

RESOLVED – That the minutes of the meeting held on 14th March 2022, be approved as a correct record.

8.

Matters Arising

Minutes:

Minute No. 48 Outer South Community Committee – Queens Platinum Jubilee

 

Members were of the view that the events which had taken place in the Outer South Community Committee area had been successful. Members were informed that the Veterans Lunch Club event to celebrate the Queen’s Platinum Jubilee had been very successful.

9.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

 

On this occasion a member of the public advised Members of an event taking place at Blackburn Hall, Rothwell on 28th June 2022, in relation to Dementia Awareness.

 

No other Members of the public present wished to make representations.

10.

Outer South Community Committee - Champions Role Profile pdf icon PDF 341 KB

To receive and consider the attached report of the Head of Locality Partnerships

Additional documents:

Minutes:

The submitted report of the Head of Locality Partnerships provided the Community Committee with an update on the Champions Role profile.

 

The role and responsibility of a Community Committee Champion had been discussed and ratified at the Chairs Forum meeting held in February 2022.

 

Members did discuss the escalation route for any issues. It was noted that part of the escalation would be to the Executive Member who would be holding meetings with the nominated champions. The Locality Officer suggested that she would check the appropriate escalation route and inform all Members.

 

Members made the following recommendation:

·  Councillors requested a written escalation process for champions to propose issues.

 

RESOLVED – To note the content of the report and the Champions Role profile, when making appointments to each of the themed champions.

 

11.

Community Committee Appointments 2022/23 pdf icon PDF 495 KB

To receive and consider the attached report of the City Solicitor

Additional documents:

Minutes:

The report of the City Solicitor was to note the appointment of Cllr R Finnigan as Chair of the Outer South Community Committee for 2022/23 as agreed at the recent Annual Council Meeting and invited the Committee to make appointments to those positions detailed in section 6 and the appendices.

 

Members were advised that the Community Committee were still awaiting nomination from Drighlington Parish Council for the appointment to Archbishop Margetson Trust Fund. Members were also advised that the Morley Arts Festival Committee would not be appointing from the Community Committee this time as their status has now changed to a Charity.

 

Members did raise some concerns in relation to the Morley Arts Festival Committee non-appointment, as it was noted that it currently had no director/ co-ordinator, and its main funding was through the Community Committee. Members were advised that the Morley Arts Festival Committee were still eligible to apply for Wellbeing funding.

 

Cllr Finnigan entered the room at 16:33 and joined the meeting at this point. Cllr Kidger vacated the Chair at this point, and Cllr Finnigan the appointed Chair of the Community Committee took the Chair for the rest of the meeting.

 

Members reviewed the appointments set out at paragraph 6 of the submitted report. Member’s discussions included:

·  Noting that Ardsley and Tingley Cluster is now part of the multi-academy trust and Rothwell Cluster has become part of the absorption of the school’s academy which had no obligation to show support for the common purpose. Information in relation to meetings and issues was not being provided to Members. It was noted that all comments in relation to the clusters would be fed back by Governance Services to Children’s services.

·  It was noted that the Morley Cluster seems to be working well. However, the Morley Cluster only has primary schools, with no senior school involvement.

·  Members were of the view that issues in relation to the clusters should be escalated through the nominated Children’s Services Champion.

·  Members requested that representatives from the clusters attend the Community Committee, to reassure Members that the correct level of support was being provided to young people.

 

RESOLVED – To note the appointment of Cllr R Finnigan as the Chair of the Outer South Community Committee as agreed at the recent Annual Council Meeting and appoint to the following:

 

Organisation / Outside Body

No. of Places

Current Appointee(s)

Morley Town Centre Management Board

3

Cllr A Hutchison

Cllr J Senior

Cllr R Finnigan

Ardsley & Tingley Cluster

3

Cllr K Renshaw

Cllr W Kidger

Cllr M Foster

Morley Cluster

3

Cllr W Kidger

Cllr R Finnigan

Cllr J Senior

Rothwell Cluster

3

Cllr D Chapman

Cllr S Golton

Cllr L Mulherin

Housing Advisory Panel

4

Cllr M Foster

Cllr A Hutchison

Cllr J Senior

Cllr D Chapman

Garforth/Kippax/Rothwell LCP

1

Cllr S Golton

Morley LCP

1

Cllr R Finnigan

Champions/Lead Members

Environment & Community Safety

Children’s Services

Employment, Skills & Welfare

Health & Wellbeing and Adult Social Care

 

 

1

 

1

1

1

 

Cllr A Hutchison

 

Cllr W Kidger  ...  view the full minutes text for item 11.

12.

Outer South Community Committee - Update on LEEDS 2023 Year of Culture pdf icon PDF 340 KB

To receive and consider the attached report of the Chief Officer Economy and Culture

Additional documents:

Minutes:

The Chief Officer Culture and Economy submitted a report to provide the Outer South Community Committee with an update on LEEDS 2023 and to gather input and support from elected members and residents.

 

Members were provided with a brief introduction to the LEEDS 2023 year of culture which included the setting up of the Leeds Culture Trust with an independent chair, funding, scrutiny, partnership working and promotion of the year of culture.

 

Members were informed of the following points:

·  It is the aim of LEEDS 2023 for 75% of Leeds residents to be involved in at least one event. Some of the events will be free and events will be held in all 33 wards with schools being invited to get involved. The aim is to increase knowledge of the diverse heritage of the city.

·  Economic research has suggested that holding this type of event will attract investment to the city particularly through retail and hospitality. The mission of LEEDS 2023 is to forge partnerships not only across the city but the country and the world.

·  My LEEDS 2023 aims to empower the local communities through partnership and community working amplifying the work already going on in the area. There will be 33 Neighbourhood Hosts with one host recruited from each ward, this will be a paid role as a member of the LEEDS 2023 Team. The role will be as a connector to local resident and network groups to access and make the most of the Year of Culture. They will also play a key role in an event called the Weekender.

·  The Weekender will take place for two days in August 2023 animating every ward with neighbourhood events. The aim is to bring together the communities through events such as street parties, cook outs and mini carnivals.

·  Currently the team are holding events in wards to promote the LEEDS 2023 Year of Culture. Dates times and venues to be provided to the Councillors. Not only would there be a Neighbourhood Host in each ward, but the team are looking to involve large numbers of volunteers to help with the programme at both a local level and a city level.

·  The team wish to engage with the Members to use their expertise for local groups and contacts, and request suggestions for Neighbourhood Hosts.

 

Responding to questions from Members the following information was noted:

·  The role of Neighbourhood Host will give live on Thursday 23rd June with the closing date in August 2022. The contract for the role would run until November 2023. Neighbourhood Hosts would assist in the development of the programme and the distribution of the £100,000 grant. The Neighbourhood Host would assist to have skills and experience in event management, but training would be provided, the Neighbourhood Host required enthusiasm and knowledge of the local area. It was noted that information on the role would be circulated to Members.

·  It was noted that Rothwell already hold popular events in July and September. It was the view  ...  view the full minutes text for item 12.

13.

Outer South Community Committee - Update Report pdf icon PDF 1 MB

To receive and consider the attached report of the Head of Locality Partnerships

Additional documents:

Minutes:

The report of the Head of Locality Partnerships brought to Members’ attention the work the Communities Team have been engaged in, based on priorities identified by the Community Committee.

 

Members were invited to nominate to the sub-groups of the Community Committee for 2022/23 as set out at paragraph 4 of the submitted report.

 

Present at the meeting to respond to questions from Members were:

·  Anti-Social Behaviour Team

·  Cleaner Neighbourhoods Team

·  Neighbourhood Policing Team

 

Responding to questions from Members the Community Committee were provided with the following information:

·  It was noted that complaints had been received from residents in Rothwell in relation to anti-social behaviour on the highways regarding quad bikes and motorbikes. There is still funding for overtime to Police Traffic Officers to gather information and stop the use of illegal quad bikes and motorbikes. The Police recognised that there had been an increase in the use of quad bikes and requested that any details the elected members or residents could provide would be used to piece together information to try and capture culprits and seize vehicles. Members were advised that this had been recognised as national problem and were to appoint an officer using new tactics and the purchase of off-road bikes to assist with capture.

·  The Police Officer offered to look into a device which could read noise measurements similar to the Speed Indication Devices used currently. This was at the suggestion of Cllr Golton who had heard that there was such a device on the market.

·  Members asked if the Anti-social Behaviour team were able to undertake night surveillance to capture anti-social behaviour in a particular area. The Officer recognised that victims of anti-social behaviour were often worried about the repercussion of notifying the police. It was noted that the officer would look into this type of action and feedback to the Councillors.

·  It was acknowledged that burglary had increased in Morley and Tingley. Members were advised that rates of burglary did fluctuate. However,  it was the view of the Police Officer that recent spikes had been due to one person who had now been caught and was in prison, it was the view that burglary in this area would now reduce.

·  The sweeping of pavements had recommenced with the use of mechanical sweepers which would clean an area on a rota basis. It was noted that the sweepers would remain in an area until all streets listed had been cleaned. Members were invited to email any issues which would be referred to the crews. Spreadsheets are used to ensure that monitoring is kept up to date for all areas. The Community Committee requested regular updates be provided to Members.

·  Members acknowledged the statistics for Outer South provided at paragraph 52 of the report. Members were advised that there were some increases due to more people reporting issues. Members were of the view that residents should report directly to the service rather than through social media.

 

The Outer South Community Committee Newsletter was appended to the Update  ...  view the full minutes text for item 13.

14.

Outer South Community Committee - Youth Activity Fund Consultation Report pdf icon PDF 388 KB

To receive and consider the attached report of the Head of Locality Partnetships

Additional documents:

Minutes:

The submitted report of the Head of Local Partnerships provided the Community Committee with background and context on the decision to not have a Youth Summit in 2021/22.

 

It also provided the Community Committee with an update on the Youth Activity Fund consultation with children and young people. It is proposed that the consultation will inform the Community Committee’s Youth Activity Fund spend for the 2022/23 financial year. It also reflected on the challenges of the COVID-19 pandemic presented to the Community Committees, the Communities Team and youth activity providers.

 

The report listed the top eight activities requested by children and young people as:

1.  Sport

2.  Cooking

3.  Mixed Activity Fun Day

4.  Arts and Crafts

5.  Dance

6.  Outdoor Adventure

7.  Youth Clubs

8.  Coding

 

In relation to activities for cooking it was the view that this could be promoted to other organisations such as the Rotary Club who were better placed to provide this type of activity. It was the view that it should focus more on cooking than baking to promote skills for life and healthy eating.

 

RESOLVED – To note the content of the report.

15.

Outer South Community Committee - Finance Report pdf icon PDF 1 MB

To receive and consider the attached report of the Head of Locality Partnerships

Minutes:

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy.

 

The report was presented by the Localities Officer.

 

Member’s attention was brought to the following:

·  Wellbeing Budget position 2022/23 has £178,181.86 total revenue funding available. Table 1 provided a list of projects with a ward by ward breakdown.

·  Projects for consideration:

o  Provision of defibrillator on club premises – Scatcherd Park Green Crown Bowling Club – Amount proposed - £1,530.00 which was approved from Capital Budget.

o  The Shed Morley – Groundwork Yorkshire – Proposed amount was £7,260.00, to be split across the four wards. On being put to the vote Ardsley and Robin Hood and Rothwell wards decided not to support this application due to issues of transport for residents to attend this project. Morley North and Morley South Wards were supportive to split the costs - £1,815.00 per ward from Wellbeing Fund.

o  DAZL Outer South Dance Project – Dance Action Zone Leeds – proposed amount £1,876.32 from Youth Activity Fund split between all four wards. On being put to the vote all wards were supportive of the project.

o  REVIVE Summer Project – Morley Community Church amount proposed - £1,210.00 Youth Activity Fund split between Morley South and Morley North – on being put to the vote this was approved.

o  WLAC Outer South activity programme 22/23 – Proposed amount £5,600.00 split between all four wards. It was noted that this was not to come from the Wellbeing Fund rather than the Youth Activity Fund – Members deferred this application for more information.

o  Youth Service Outer South Activity Programme – Leeds Youth Service requested £6,920.60 from Youth Activity Fund to be split between all four wards. On being put to the vote this was approved.

o  Morley Town Centre Management – Morley Town Centre Management requested £15,000.00 from Wellbeing Fund split between Morley North and Morley South wards.  This was approved on being put to the vote.

·  Members were requested to note the minimum conditions set out at paragraph 16 of the submitted report in relation to delegated decisions.

·  Members were invited to consider the following ring-fences for the Wellbeing Budget 2022/23:

o  Small Grants allocation set at £5,000.00 (£1,250.00 per ward) Approved.

o  Community Engagement Activities set at £500.00 (£125.00 per ward) Approved.

o  Community Skips allocation set at £1,800.00. Approved.

o  Rothwell Celebrations proposed allocation was for £8,000.00. However, it was requested that this amount be increased to £10,000.00 – Approved

o  Outer South Christmas Trees and Lights to include decorations allocation set as £16,000.00 with final project proposals and costs to be presented to a future Community Committee meeting. Approved

o  Youth Summit 2022/23 allocation set at £500.00 (£125.00 per ward)

 

RESOLVED

  1. To review and agree the ‘minimum conditions’ regarding the taking of urgent delegated decisions in between formal Community Committee meetings regarding the administration of Wellbeing  ...  view the full minutes text for item 15.

16.

Date and Time of Next Meeting

Monday, 26 September 2022 at 4.00 p.m.

 

Minutes:

To note the proposed next meeting will be on Monday 26th September 2022 at 4:00pm at Blackburn Hall, Rothwell.