Agenda and minutes

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minytes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.  On this occasion there were no members of the public in attendance.

To receive the attached report of the City Solicitor.

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Andy Booth

The report of the City Solicitor formally notified Members of the appointment made by Council at the Annual meeting held on the 9^th June 2014 to the position of Outer South Community Committee Chair.

RESOLVED – That it be noted that Councillor K Bruce was elected as Chair of the Outer South Community Committee for the duration of the 2014/15 municipal year.

To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Aretha Hanson

The report of the Assistant Chief Executive (Citizens and Communities) provided Members with the following:

·  Details of the Wellbeing Budget position

·  An update on both the revenue, capital and activities fund elements of the Wellbeing budget

·  Details of revenue funding for consideration and approval

·  Details of revenue projects agreed to date which link to the priorities and actions in the Community Committee Business Plan

·  The current position of the Small Grants Budget

Aretha Hanson, Area Officer presented the report.

Members’ attention was brought to Youth Activity Funds and applications for funding outlined in the report.

RESOLVED –

(1)  That the report be noted.

(2)  That the position of the Wellbeing, Capital and Activities fund elements of the wellbeing budgets be noted.

(3)  That the revenue projects already agreed be noted.

(4)  That the following projects be approved:

o  Outer South International Day of Older People - £1,000

o  Outer South Christmas Trees & Lights 2014/15

Ardsley & Robin Hood - £3,150

Morley North & Morley South - £4,315

Rothwell - £5,250

o  Wood Lane Playground - £8,400

o  Outer South Winter Warmth Scheme - £4,000

To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Aretha Hanson

The report of the Assistant Chief Executive (Citizens and Communities) presented an update on the key work taking place within the Outer South Leeds area not covered elsewhere on the agenda.

Aretha Hanson, Area Officer presented the report.

Issues highlighted from the report included the following:

·  Children’s Services – The Children and Families Sub Group had recently met and had agreed a timetable for the 2015/16 Youth Activities Fund.  Young people had been consulted which had proved a qualitative experience.

·  Employment, Skills and Welfare – Members were informed of a successful apprenticeship fayre that had been held and a reduction in the number of NEETs.

·  Environment and Community Safety – It was reported that the number of PCSOs was to be maintained in the Outer South area.  Members were also informed of proposed changes to Environmental Services which would see a multi-tasking approach.

·  Health and Well Being – Members were made aware of the Patient Empowerment Programme and a Member Development Programme for Area Health in Leeds.

·  Adult Social Care – Issues discussed included proposals to establish an Older Persons Working Group, addressing poverty amongst pensioners and priority setting.  It was suggested that Adult Social Care be the focus of a future themed meeting.

·  Further issues highlighted included the Community Heroes event and Community First grants.

RESOLVED – That the report be noted.

To receive and consider the attached report of the City Solicitor.

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Andy Booth

The report of the City Solicitor invited the Community Committee to make appointments to outside bodies, the Corporate Carers Group, Community Committee Area Lead Members and Children’s Services Cluster Partnerships.

Andy Booth, Governance Services presented the report.

RESOLVED – That the following appointments be made:

Outside Bodies:

Morley Town Centre Management Board

Councillor N Dawson

Councillor R Finnigan

Councillor J Elliott

Morley Literature Festival

Councillor J Elliott

Councillor R Finnigan

Councillor S Varley

Outer South Local Housing Advisory Panel

Councillor J Dunn

Councillor D Nagle

Area Lead Members:

Environment & Community Safety – Councillor K Bruce

Children’s Services – Councillor B Gettings

Employment, Skills and Welfare – Councillor N Dawson

Health and Wellbeing – Councillor L Mulherin

Adult Social Care – Councillor K Renshaw

Childrens’s Services Cluster Partnership Representatives:

Ardsley & Tingley – Councillors K Renshaw, J Dunn & J Elliott

Morley – CouncillorsR Finnigan, B Gettings and N Dawson

Rothwell – Councillors K Bruce, S Golton and L Mulherin

Corporate Carer’s Group

Councillor B Gettings

To receive and consider the attached report of the South East Area Leader

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Martin Dean

The report of the South East Area Leader set the scene for the new Community Committee and sought approval of a minimum set of conditions for any decisions that may need to be delegated, or taken, between formal Community Committee meetings.

Martin Dean, South East Area Leader presented the report.

Members’ attention was brought to the following issues in the report:

·  Delegated decisions – new arrangements would allow delegated decisions to be taken by the Area Leader following consultation with Members.  Any delegated decisions taken would be reported back to the next meeting of the Community Committee.

·  Community Engagement Programme and Community Committee priorities – it was reported that a Community Committee Facebook page had been set up and this would be used for promoting local events.  Priorities for engagement and subjects for themed meetings were discussed – suggestions included Adult Social Care & Health, Economic Development, Transport Connections and Older People.

In response to Members comments and questions, the following was discussed:

·  How to get members of the public involved – discussion included venues and timing of meetings, inviting community groups and publicising events and meetings.

·  Themes for discussion at future meetings – loss of greenspace, the Local Development Framework, travellers sites, the Community Infrastructure Levy, Highways, Parks and Playgrounds.

RESOLVED –

(1)  That the introduction of Community Committees be welcomed.

(2)  That the minimum conditions set out in Paragraph 10 of the report with regard to the need for delegated decisions to be taken between formal Community Committee meetings be approved.

To receive and consider the attached report of the Assistant Chief Executive (Customers and Communities)

Presentation 20 Mins/Discussion 30 mins

Presenting Officers: Aretha Hanson, Kris Nenadic (Locality Environment), Zahid Butt (Community Safety), Paul Sullivan (West Yorkshire Police) and Kevin Bruce (Housing Leeds)

The report of the Assistant Director (Citizens and Communities) presented themed briefing papers for a discussion on Community Safety, Environmental Services and Housing.

The following were in attendance for this item

Environmental Services – Kris Nenadic

Community Safety – Zahid Butt and Sargent J Pickard

Housing – Kevin Bruce and Phil Diamond

The following was discussed:

Environmental Services

·  Zonal working

·  Review of SLA priority areas

·  How to report to Community Committee in future

·  Setting priorities and aspirations – use of Ward Member briefings

·  Parks and delegation to Community Committees

·  Golf consultation

·  Grass cutting/weeding

Community Safety

·  Safer Leeds Priorities

·  Tasking meetings and generating partnership working

·  PCSOs and links to environmental agenda.

·  Noise nuisance – pilot work involving PCSOs was being carried out

·  Proposals to use Ward Member Briefings for crime and anti-social behaviour work.

Housing

·  Housing was now co-terminus with the Community Committee area.

·  Identification of environmental issues

·  Reporting to Elected Members

·  Targeted approaches to problem issues.

·  How Members can feed in to influence direction and strategy.

RESOLVED – That key recommendations from the briefing/workshop are reported back through:

i.)  The appointed Area Lead Member

ii.)  The appropriate sub committee

iii.)  Community Committee via the Summary of Key Work Report.

Monday, 20 October 2014 at 4.00 p.m.

Monday, 20 October 2014 at 4.00 p.m.