Agenda and minutes

Venue: The Alexandra Room, Morley Town Hall

Contact: Andy Booth 0113 247 4325 

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refual of inspection of documents.

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exlude the public.

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no late items submitted to the agenda for consideration.

4.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

Minutes:

No declarations of disclosable pecuniary interests were made.

 

5.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Gettings and Elliot.

 

6.

Minutes - 20 May 2015 pdf icon PDF 51 KB

To confirm as a correct record, the minutes of the meeting held on 20 May 2015

Minutes:

RESOLVED – The minutes of the meeting held on 20th May 2015 were approved as a correct record and the recommendations within them were noted.

7.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minytes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion no members of the public were present.

8.

Matters Arising

Minutes:

Members discussed the reasons for the meeting of 20th May 2015 being inquorate.

9.

Notification of Election of Community Committee Chair for 2015/2016 pdf icon PDF 296 KB

To note the appointment of Councillor K Bruce as Chair of the Outer South Community Committee for the 2015/16 Municipal Year.

 

Minutes:

The City Solicitor submitted a report which formally notified Members of the appointment of Councillor Bruce to the position of Outer South Community Committee Chair for the duration of the 2015/16 municipal year, which was made.

 

RESOLVED – The Committee resolved to note the appointment of Councillor Bruce as Chair for the 2015/16 municipal year at the Annual Council Meeting on 21st May 2015.

10.

Community Committee Appointments 2015/16 pdf icon PDF 335 KB

To receive and consider the attached report of the City Solicitor

Additional documents:

Minutes:

This item had been duplicated on the agenda and was heard later on in the meeting Minute No. 12 refers.

11.

Wellbeing Budget Report pdf icon PDF 398 KB

To receive and consider the attached report of the South East Area Leader

Minutes:

The South and East Area Leader submitted a report which sought to provide Members with:

 

·  Details of minimum conditions for delegated decisions and sought to approve conditions for operation in 2015/2016;

·  Details of the Wellbeing Budget position;

·  Details of revenue projects agreed to date;

·  Details of the Youth Activities Fund projects agreed to date;

·  Details of capital funding by Ward;

·  Details of project proposals for consideration and approval;

·  Details of the Small Grants Budget; and

·  Details of the Skips position.

 

A number of typographical errors contained within the report were highlighted to officers, which it was confirmed would be amended at the earliest opportunity.

 

RESOLVED – The Committee resolved to:

 

(a)  Approve delegated decision conditions for operation in 2015/2016;

(b)  Note details of the Wellbeing Budget position;

(c)  Note details of revenue projects agreed to date;

(d)  Note details of the Youth Activities Fund projects agreed to date;

(e)  Note details of capital funds;

(f)  That the following Wellbeing Projects be approved:

 

Project

Name of Group/Organisation

Amount Proposed from Wellbeing Budget 2015/16

Wards Covered

Decision

Bridge Street Allotment Gardeners Association

Bridge Street Allotment Gardeners Association

£3212

Morley South

APPROVED

£3212

Litter Bins for Bradford Road

South and Outer East Locality Team

£600

Ardsley and Robin Hood

APPROVED

£600

Litter Bins for Westerton Road

South and Outer East Locality Team

£600

Ardsley and Robin Hood

APPROVED

£600

Litter Bin for Fentonsgate

LCC South East Area Support Team

£300

Ardsley and Robinhood

APPROVED

£300

Outer South Burglary Dwelling, Other and Theft from Motor Vehicles

West Yorkshire Police

£2303.30

All Wards

APPROVED

£2303.30 All Wards from the Community Safety Ring Fence

Morley Town Centre Management Board Project

Morley Town Centre Management Board

£8296

Morley North and Morley South

APPROVED

£8296 split between Morley North and Morley South

 

 

(g)  Note details of the Small Grants Budget; and

(h)   Note details of skips allocated.

12.

Forward Plan pdf icon PDF 367 KB

To receive and consider the attached report of the South East Area Leader

Minutes:

The South East Area Leader submitted a report which introduced the Inner South Community Committee Forward Plan for 2015/16. It detailed the Community Committee meeting dates and set out workshop themes. It also highlighted the Community Committee Sub Structure, Ward Based Briefings and the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure.

 

Members discussed the workshops that have taken place over the last year and considered how best to measure the success of these and of future workshops.

 

Members informed Area Office staff, that they wished to adopt an outcome based approach to future workshops and when possible themes to match city wide priorities.

 

Members also considered that the public should be given opportunity to identify issues they would wish to be discussed.

 

RESOLVED – The Committee resolved to:

 

(a)  Note the contents of the report;

(b)  Request that workshops be aligned to city wide themes and that an outcomes based approach be adopted;

(c)  That the public be given opportunity to identify issues they would wish to be discussed;

(d)  Agree the Parks and Countryside delegation be referred to the Environment sub group for monitoring and performance management;

(e)  Confirm that Community Committee Champions approve workshop topics;

(f)  Receive a summary of workshops including outcomes through the summary of Key Work Report; and

(g)  Receive an annual report from Community Committee subgroups.

.

13.

Community Committee Appointments pdf icon PDF 335 KB

Additional documents:

Minutes:

The City Solicitor submitted a report which outlined the Community Committee’s role regarding appointments to: Outside Bodies; Community Lead Members; Children’s Services Cluster Partnerships and the Corporate Parenting Board. In addition, the report invited the Committee to determine the appointments to these groups and organisations.

 

RESOLVED – That the following appointments be made:

 

Outside Bodies:

 

Morley Town Centre Management Board

Councillor Finnigan

Councillor Elliot

Councillor Dawson 

 

Morley Literature Festival Committee

Councillor Elliot

Councillor Finnigan

Councillor Varley

 

Outer South Local Housing Advisory Panel

Councillor Nagle

Councillor Dunn

Councillor Renshaw

 

Community Lead Members:

 

Environment & Community Safety – Councillor Bruce

Childrens Services – Councillor Gettings

Employment, Skills and Welfare – Councillor Dawson

Health, Wellbeing and Adult Social Care – Councillors Mulherin and Councillor Renshaw

 

Childrens’ Services Cluster Partnership Representatives:

 

Ardsley and Tingley – Councillors Renshaw, Elliot and Dawson

Morley – Councillors Varley, Gettings and Dawson

Rothwell – Councillors Bruce, Golton and Mulherin

 

Corporate Parenting Board

 

Councillor Gettings

 

14.

Summary of Key Work pdf icon PDF 348 KB

To receive and consider the attached report of the South East Area Leader

Minutes:

The Area Officer presented a report of the South East Area Leader (Citizens & Communities) which presented Members with a summary of key work which the Area Support Team has been engaged in based on priorities identified by the Community Committee that were not covered elsewhere on the agenda.

 

Members confirmed that representatives on the subgroups for 2015/16 should remain the same as those for 2014/15.

 

Sub Group

Number of

Elected Members

Appointees

Environmental Sub Group

4

Cllr Karen Bruce

Cllr Shirley Varley

Cllr Robert Finnigan

Cllr Karen Renshaw

Children & Families Sub Group

4

Cllr Bob Gettings

Cllr Karen Bruce

Cllr Karen Renshaw

Cllr Judith Elliott

Community Centres Sub Group

4

Cllr Bob Gettings

Cllr David Nagle

Cllr Lisa Mulherin

Cllr Judith Elliott

Older Person’s Working Group

4

Cllr Karen Renshaw

Cllr Lisa Mulherin

Cllr Shirley Varley

Cllr Karen Bruce

 

 

Members requested that Community Committee Chair’s Forum Minutes should be on the agenda at all future meetings of the Committee.

 

Led by Community Committee Champions, Members discussed the following:

 

Employment Skills and Welfare

 

Members discussed the staffing structure at the Money Buddies organisation and requested that an update be provided to Members on how the money granted to the organisation from the Committee was being spent.

 

It was reported that a recent electrical engineering event led by Northern Power had been a success, the event was aimed at school children especially girls who might not have considered careers in this field before.

 

Environment and Community Safety

 

It was confirmed that ongoing work in this area will be reported to the Sub Group.

 

Community Infrastructure Levy (CIL)

 

The Committee discussed what control it and Town and Parish Councils would have over funds raised from developers undertaking new building projects in local areas. It was noted by Members that clarification was needed on determining how the money would be spent and it was confirmed by the Area Leader that workshops will take place for Members with officers from the Planning Service.

 

RESOLVED – The Committee resolved to:

 

(a)  Note the contents of the report;

(b)  Confirm that representatives on the subgroups for 2015/16 should remain the same as for 2014/15 as detailed within the submitted report;

(c)  Request that Community Committee Chair’s Forum Minutes should be on the agenda at all future meetings of the Committee; and

(d)  Request that an update be provided to Members detailing how the money granted to Money Buddies from the Committee was being spent;

(e)  Paragraph 31 – Appendix 1 was noted and it was agreed that approval for free lettings would be sought via email with all Ward Members.

 

 

15.

Date and Time of Next meeting.

Monday, 28 September at 4.00 p.m.

Minutes:

4pm Monday 28th September.