Agenda and draft minutes

Venue: Civic Hall

Contact: Andy Booth 0113 247 4325 

Items
No. Item

41.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes)

Minutes:

The Chair admitted the following late item to the Agenda:

 

Commemorating the 100th anniversary of the battle of the Somme in the Outer South Community Committee Area

 

 

42.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

Minutes:

There were no declarations of disclosable pecuniary interests.

 

 

43.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were submitted on behalf of Councillors Golton, Elliott, Finnigan, Leadley and Gettings.

 

As there were no Members present from the Morley North Ward, it was advised that the meeting was not quorate and that any recommendations made would have to be rectified at a future meeting or via the delegated decision process.  With regard to the Election of Chair, it was reported a decision would be made at the following days Annual Council meeting where the voting would be initially ring-fenced to Members of the Outer South Committee in the first instance.

 

Members present expressed concern and disappointment at the non-attendance of those who had submitted apologies and that the meeting was inquorate as a result.

 

 

44.

Minutes - 14 March 2016 pdf icon PDF 90 KB

To confirm as a correct record, the minutes of the meeting held on 14 March 2016

Minutes:

RECOMMENDED – That the minutes of the meeting held on 14 March 2016 be confirmed as a correct record.

 

 

45.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.  On this occasion there were no members of the public in attendance.

 

 

46.

Election of the Community Committee Chair for the 2016/17 Municipal Year pdf icon PDF 294 KB

To receive and consider the attached report of the City Solicitor

 

Additional documents:

Minutes:

The report of the City Solicitor set out the arrangements for the election of Chairs to Community Committees and recommend that Members elected an eligible Member to the position of Chair for  the Outer South Community Committee for the 2016/17 Municipal Year.

 

The deadline for nominations had ended on 17 May 2016.  Nominations had been submitted on behalf of Councillors K Bruce and R Finningan and Members presented were asked to vote.

 

RECOMMENDED – That Councillor K Bruce be elected as Chair of the Outer South Community Committee for the 2016/17 Municipal Year.

 

 

47.

Commemorating the 100th anniversary of the battle of the Somme in the Outer South Community Committee Area

Minutes:

The report of the South East Area Leader informed Members of the allocation of funds to support local events to commemorate the 100th anniversary of the Battle of the Somme.  Part of the funding would be used for the services of a bugler on 1 July 2016 and there was a remaining £900 to support local events.

 

It was reported that there had been the following two requests for funding:

 

·  Morley Town Council/Royal British Legion – proposals included the services of a bugler; a service to be held in Morley with provision of commemorative crosses, wreaths and refreshments on Friday, 1 July 2016 and a trip to Colsterdale for the annual memorial service for Leeds Pals – to be attended by representatives of the British Legion and Morley Town Council.

·  Morley Remembrance Committee – proposal for a public commemoration service on Sunday, 3 July 2016.

 

The total cost of the proposals would be £1,173 and Members were informed that additional funding required could be used from the small grants budget if necessary.

 

Further to Members comments and questions, the following was discussed:

 

·  With regard to the proposals Members requested that invitation to any events held in the Outer South area should be extended to all Outer South Councillors and schools. 

·  It was not felt that the funding should be used to support the trip to Colsterdale trip for British Legion Members and Morley Town Council representatives.

·  Extending invitation to events to other groups and members o fthe public in the Outer South Area.

·  Involvement of other branches of the British Legion within the Outer South Area. 

 

RECOMMENDED –

 

(1)  Commemorative Events in Morley on 1 July 2016 – That £448 be approved with confirmation that all Outer South organisations are welcome.

(2)  Commemorative events in Morley on 3 July 2016 – That £350 be approved with confirmation that all Outer South organisations are welcome.

(3)  Visit to Colsterdale, North Yorkshire – That this is not supported as it did not include all Councillors and communities in the form proposed.

 

 

48.

Date and Time of Next Meeting

Monday, 20 June 2016 at 4.00 p.m.

 

Minutes:

Monday, 20 June 2016.

 

It was proposed that the September meeting of the Outer South Community Committee be held on Monday, 19 September.