Agenda and draft minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors J Elliott and S Golton.

To confirm as a correct record, the minutes of the meeting held on 18 May 2016

RESOLVED – That the minutes of the meeting held on 18 May 2016 be confirmed as a correct record subject to the inclusion of apologies for absence submitted on behalf of Councillor S Varley.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minytes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

On this occasion no members of the public were present.

To note the appointment of Councillor K Bruce as Outer South Community Committee Chair for the 2016/17 Municipal Year.

The report of the City Solicitor informed the Committee of the appointment of Councillor Karen Bruce as Chair of the Outer South Community Committee for the 2016/17 Municipal Year.

RESOLVED – That the appointment of Councillor Karen Bruce as Chair of the Outer South Community Committee for the 2016/17 Municipal Year be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided Members with the following:

·  Details of the Wellbeing Budget position.

·  Details of funding approved to commemorate the 100^th anniversary of the Battle of the Somme.

·  Details of Revenue Wellbeing Budget projects agreed to date including projects approved by Delegated Decision Notice.

·  Details of Wellbeing and Youth Activities Fund project proposals for consideration and approval.

·  Details of the Youth Activities Fund (YAF) projects agreed to date including projects approved by Delegated Decision Notice.

·  Details of the Small Grants Budget

·  Details of Capital Budget Allocation by Ward

·  Details of the Community Skips position

The report also made reference to the minimum conditions required for delegated decisions to be taken in between meetings and asked whether Members wished to consider reviewing this.

Jarnail Mudhar, Area Officer presented the report.

Members’ attention was brought to Wellbeing and Youth Activities Fund project proposals for consideration.  With regard to the application from West Leeds Activity Centre for an Autumn, Winter & Spring Activity Programme, Members were informed that:

·  There was demand for the project.

·  The project was approved by Youth Matters group and would be carried out in conjunction with the Youth Service.

·  The project would provide activities not available in the Outer South Area as well as the possibility of providing some activities within the area.

·  No funding was available from schools to support the project.

In response to Members’ questions, it was reported that young people to be involved in the activities would be identified through the Youth Service and Schools and the activities would be aimed at 11 to 17 year olds.

Members requested detailed interim reports on the project including numbers of young people supported from each of the Outer South wards. It was reported that Councillor Golton had submitted an objection to the proposal. Members requested feedback on the scheme.

Further attention was brought to remaining budgets for Wellbeing, Capital and Youth Activities Funds and small grants and community skips spending.

RESOLVED –

(1)  That the minimum conditions required for delegated decisions to be taken in between meetings, be noted.

(2)  That the Wellbeing budget position be noted.

(3)  That details of funding approved to commemorate the 100^th anniversary of the Battle of the Somme be noted.

(4)  That details of Revenue Wellbeing Budget projects agreed to date including projects agreed by Delegated Decision Notice be noted.

(5)  That the following Wellbeing projects be approved:

o  No Cold Calling Zones - £1,000

o  Litter bin on Main Street, East Ardsley - £220

o  Litter Bin for Albert Road, Morley - £220

o  Autumn, Winter & Spring Activity Programme - £4,780

(6)  That details of Youth Activities Fund (YAF) projects agreed to date including projects agreed by Delegated Decision Notice be noted.

(7)  That the Small Grants Budget be noted.

(8)  That the Capital Budget Allocation be noted.

(9)  That the Community Skips Budget be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader presented the Community Committee’s Forward Plan for 2016/17.  It detailed the Community Committee meeting dates and set out proposals for workshop themes and topics.  It also highlighted the work of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure.

Members’ attention was brought to appendices to the report which highlighted future workshop discussions and sub group meeting dates.

Discussion included a suggestion that the Community Committee considered a consultation as part of a wider integrated transport system for the city.

RESOLVED – That the report be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader sought nominations to the Community Committee Sub Groups for 2016/17.

RESOLVED – That the following Members be appointed to sub groups for 2016/17:

To receive and consider the attached report of the City Solicitor

The City Solicitor submitted a report which outlined the Community Committee’s role regarding appointments to: Outside Bodies; Community Lead Members; Children’s Services Cluster Partnerships and the Corporate Parenting Board. In addition, the report invited the Committee to determine the appointments to these groups and organisations.

RESOLVED – That the following appointments be made:

Outside Bodies:

Morley Town Centre Management Board

Councillor Robert Finnigan

Councillor Judith Elliott

Councillor Neil Dawson 

Morley Literature Festival Committee

Councillor Judith Elliott

Councillor Robert Finnigan

Councillor Bob Gettings

Community Lead Members:

Environment – Councillor Karen Bruce

Community Safety – Councillor Lisa Mulherin

Children’s Services – Councillor Karen Bruce

Employment, Skills and Welfare – Councillor Neil Dawson

Health, Wellbeing and Adult Social Care –Councillor Karen Renshaw

Childrens’ Services Cluster Partnership Representatives:

Ardsley and Tingley Cluster – Councillors Karen Renshaw, Judith Elliott and Neil Dawson

Morley Cluster – Councillors Shirley Varley, Bob Gettings and Neil Dawson

Rothwell Cluster – Councillors Karen Bruce, Stewart Golton and Lisa Mulherin

Corporate Parenting Board

Councillor Karen Bruce

To receive and consider the attached report of the Chief Officer, Housing Management

The report of the Chief Officer Housing Management sought nominations from the Outer South Community Committee to the Outer South Housing Advisory Panel.

Ian Montgomery, Housing Manager, Tenant and Community Involvement Team presented the report.

Members were informed of proposed changes to Housing Advisory Panels that would now allow the appointment of up to one Member per Ward.

RESOLVED – That the following Members be appointed to the Outer South Housing Advisory Panel for 2016/17:

·  Ardsley & Robin Hood – Councillor Jack Dunn

·  Morley North – Councillor Robert Finnigan

·  Morley South – Councillor Shirley Varley

·  Rothwell – Councillor David Nagle

To receive and consider the attached report of the South East Area Leader

The Area Officer presented a report of the South East Area Leader which provided Members with an update of work which the Communities Team had been engaged in based on priorities identified by the Community Committee and was not covered elsewhere on the agenda.

The following issues were highlighted:

·  Young People – Voices and influence of young people – there would be an event in October 2016 including an input through the Morley, Ardsley & Tingley Cluster Youth Council.

·  Battle of the Somme Commemorations – there would be representatives from all 17 schools on in the Outer South area.

·  Employment Skills and Welfare – Members were informed of upcoming events including the marketing event at White Rose on 7 July 2016 and the Leeds Hidden Talent Employment Fair on 6 July 2016.

·  Environment – There would be a workshop at the Windmill Youth and Community Centre on Monday, 11^th July 2016, looking at the theme of Parks and Open Spaces.

·  Health and Wellbeing:

o  Leeds Health and Wellbeing Forum meeting of 16 March 2016.

o  Funding from the South East CCG area towards the continuation of Leeds Let’s Get Active.

o  Health Visitors, Rothwell Cluster – there had been difficulties due to staff illness but a new Health Visitor was due to be appointed

o  Social Prescribing – how to identify those with social rather than health or medical needs.

o  Information on the work of Leeds West CCG would be included in future update reports.

·  Adult Social Care – social isolation and the collaborative work between housing and health partners to getting people in more suitable accommodation.

·  Community Centres – summary of free lettings.

·  Community Infrastructure Levy (CIL) – Members were given an update on CIL including allocations to Parish and Town Councils and Community Committees.  Further discussion included the following:

o  Developing a plan for CIL spending across the Outer South.

o  How could the Community Committee influence other spending received via CIL.

o  CIL balances would be transferred every six months.

o  Guidance and clear criteria on CIL spend.

o  How to ensure benefits of CIL would be aimed at those impacted by development.

o  It was proposed that there would be further consideration by the CIL Sub Group and a further update to be brought back to the Community Committee.

o  The group Terms of Reference – open to all Ward Members.

·  Update report from the Outer South Housing Advisory Panel

·  Third Sector Goes Local event to be held on 22 June 2016.

RESOLVED – That the report be noted.

To receive and consider the attached report of the South East Area Leader

The report highlighted steps taken to provide an integrated service for District Nursing, Community Matrons, Intermediate Care Services and area-based Social Work which formerly operated to geographical populations with therapy services spread across intermediate care and domiciliary physiotherapy.

It was reported that key reasons for the development of Neighbourhood Teams and integrated services included reducing the number of unplanned hospital admissions, smoother discharge pathways, and providing support for people in the community.  Integrated teams also reduced the number of referrals for individual patients.

Further to Members’ comments and questions, the following was discussed:

·  Links to Children’s Clusters – these were generally not involved unless it was a family referral – the teams were focussed on adults and older people.

·  IT systems – issues with the different services and IT systems not being compatible.

·  Development of the Leeds Care Record.

·  Issues with referrals across boundaries into Wakefield and Bradford.

·  Links to other community providers and Neighbourhood Networks.

RESOLVED – That the report and discussion be noted.

Monday, 19 September 2016 at 4.00 p.m.

Monday, 19 September 2016 at 4.00 p.m.