Agenda and minutes

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

The Chair accepted the Outer South Community Forward Plan to the Agenda as a late item.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

Councillor A Hutchison declared a disclosable pecuniary interest in Agenda Item 13, Outer South Community Committee Finance report as his partner is Morley Town Centre Manager and Director of the Morley Arts Festival.  Both the Morley Town Centre Management Board and Morley Arts Festival had applications for funding to be considered and Councillor Hutchison withdrew from the meeting during the discussion of these applications.

Councillors J Elliott and R Finnigan also informed the meeting of their positions on the Morley Town Centre Management Board and Morley Arts Festival Committee.  Further interests were declared in relation to this item from Councillor D Chapman as there were funding requests from Rothwell and District Carnival Committee of which she was a Member and from Councillor W Kidger as she was a Member of the Royal Society of St George’s Society (Leeds branch) who had received funding via delegated decision.

With regard to Agenda Item 8, Leeds Health and Care Plan – Continuing the Conversation, Councillor B Garner informed the meeting that he was the Locality Lead Pharmacist for the Local Care Partnership.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor S Golton.

To confirm as a correct record, the minutes of the meeting held on 18 March 2019

RESOLVED – That the minutes of the meeting held on 18 March 2019 be confirmed as a correct record.

Further to discussion regarding Committee start times at the previous meeting it was agreed to remain with existing arrangements for meetings to commence at 4.00 p.m.

With regarding to the proposed housing development at Sugar Hill Close/Wordsworth Drive, it was reported that the application had been considered at South and West Plans Panel.  The application had been deferred for further consideration of issues including sustainability and renovation costs.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee. On this occasion none of the members of the public present wished to speak.

To receive and consider the attached report of the Chief Officer, Health Partnerships.

The report of the Chief Officer, Health Partnerships Team provided the Community Committee with an update on the progress made in actions contained within the Leeds Health and Care Plan following previous engagement with Community Committees.

It also provided a summary of progress made in implementing the emerging Local Care Partnerships (LCPs); an outline of the rationale for refreshing the Leeds Plan and the information required to appoint Elected Members to LCPs.

Sara Munro and Dr R Hart presented the report.

The following key issues were highlighted:

·  Supporting people to be independent.

·   

·  Overview of the Leeds Health and Wellbeing Strategy.

·  The Leeds Health and Care Plan.

·  Involvement of Elected Members.

·  Role of the Local Care Partnerships and Primary Care Networks.

·  Health information for Outer South Leeds.

In response to Members comments and questions, the following was discussed:

·  Social prescribing and having accessible and available facilities.

·  Concern regarding the higher level of people in Outer South with mental health needs. There was a recognised gap in support for this and work was ongoing with primary care partners and commissioners to address this.

·  Engagement with Elected Members and Community Groups.

·  Concern that Community Groups were being restricted by costs of room hire.

·  The need to involve schools in the Local Care Partnership.

·  Concern regarding levels of alcohol and drug use in Outer South Leeds – this was a priority area and there was an Alchohol Support Worker based in the area.

RESOLVED –

(1)  That the overall progress in the delivery of the Leeds Health and Care Plan be noted.

(2)  That the following Elected Member appointments be made to Local Care Partnerships:

o  Garforth/Kippax/Rothwell LCP – Councillor C Hall

o  Morley LCP – Councillor R Finnigan

(3)  That local priorities to inform the refresh of the Leeds Plan were going in the right direction and there wasa need for more emphasis on Mental Health.

To receive and consider the attached report of the City Solicitor

The City Solicitor submitted a report which outlined the Community Committee’s role regarding appointments to: Outside Bodies; Community Lead Members; Children’s Services Cluster Partnerships and the Corporate Parenting Board. In addition, the report invited the Committee to determine the appointments to these groups and organisations.

The Community Committee was also invited to note the election of Councillor Neil Dawson as Community Committee Chair for the 2019/20 municipal year.

Members decided to keep the Community Lead Member role for Environment and Community Safety as two separate appointments with one Member focussing on Environment and another on Community Safety.

RESOLVED –

(1)   That the following appointments be made:

Outside Bodies:

Morley Town Centre Management Board

Councillor Andy Hutchison

Councillor Robert Finnigan

Councillor Wyn Kidger 

Morley Literature Festival Committee

Councillor Andy Hutchison

Councillor Wyn Kidger

Councillor Robert Finnigan

Community Lead Members:

Environment – Councillor Carmel Hall

Community Safety – Councillor Andy Hutchison

Children’s Services – Councillor Wyn Kidger

Employment, Skills and Welfare – Councillor Neil Dawson

Health, Wellbeing and Adult Social Care –Councillor Judith Elliott

Childrens’ Services Cluster Partnership Representatives:

Ardsley and Tingley Cluster – Councillors Karen Renshaw, Judith Elliott and Ben Garner

Morley Cluster – Councillors Wyn Kidger, Bob Gettings and Andy Hutchison

Rothwell Cluster – Councillors Diane Chapman, Stewart Golton and Lisa Mulherin

Corporate Parenting Board

Councillor Wyn Kidger

(2)  That the election of Councillor N Dawson as Outer South Community Committee Chair for the 2019/20 Municipal Year be noted.

To receive and consider the attached report of the Chief Officer, Housing Management

The report of the Chief Officer Housing Management sought nominations from the Outer South Community Committee to the Outer South Housing Advisory Panel.

Nominations were sought for one Member from each Ward.

RESOLVED – That the following Members be appointed to the Outer South Housing Advisory Panel for 2019/20:

·  Ardsley & Robin Hood – Councillor Ben Garner

·  Morley North – Councillor Andy Hutchison

·  Morley South – Councillor Wyn Kidger

·  Rothwell – Councillor Diane Chapman

To receive and consider the attached report of the Area Leader

The report of the Area Leader sought nominations for the Outer South Sub Groups for the 2019/20 municipal year and consideration of reports to be presented to them.

RESOLVED –

(1)  That the following Sub-Groups be appointed:

(2)  That the Outer South Garden Maintenance Scheme report be presented to the Older Person’s Working Group.

To receive and consider the attached report of the Leeds Anti-Social Behaviour Team

The report of the Leeds Anti-Social Behaviour Team provided the Community Committee with an update on the Leeds Anti-Social Behaviour Team Review.

Patrick Bird, Leeds Anti-Social Behaviour Team presented the report.

The recommendations of the review had been agreed and it was hoped to have new arrangements in place by the end of August/early September.  The biggest change to the service was the creation of a Triage Team and this would enable a more consistent approach across the city.  Forthcoming work included the establishment of MARACs; tackling small groups that were causing big problems and a tender exercise for a mediation provider.

Further to Members comments and questions, the following was discussed:

·  Concern that complaints particularly regarding issues in blocks of flats are not dealt with quickly enough.  It was acknowledged that there were difficulties where the solution involved serving eviction notices.

·  Problems caused by inappropriate lettings.  It was felt that the lettings policy needed to be reviewed and it was suggested that representatives of the Anti-Social Behaviour Team and Lettings Teams attend a future meeting of the Older Person’s Sub Group.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Area Leader

The report of the Area Leader provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2019.

Kimberly Frangos, Localities Officer presented the report.

Members’ attention was brought to the following:

·  Minimum conditions for approving Delegated Decisions.

·  Wellbeing Budget position for 2019/20.

·  Wellbeing, Capital and Youth Activity Fund projects for consideration and approval:

o  Drighlington Summer Gala 2019 - £1,972 requested – A full breakdown of income and expenditure was requested for this event.  There was also a request for the organisation to recognise the support of the Community Committee.  It was reported that this would be done as part of the funding agreement.

o  Morley Arts Festival - £11,000 requested – it was proposed that this be funded from Morley North and Morley South funds.

o  Public footpath Rothwell No36 surface improvement scheme - £1,500 requested.

o  Thorpe, The Great Outdoors - £868.99 requested

o  Youth Service Consultation - £1,000 requested

o  Morley Town Centre Management - £10,000 requested

o  Friday Night Project - £1,919 requested

o  Rothwell Summer Carnival - £4,000 requested

o  Rothwell Christmas Carnival & Lights Switch On - £1,000 requested

·  Delegated decisions taken since the last meeting.

·  Monitoring information for funded projects.

·  Wellbeing Budget 2019/20 Ring-fences for consideration:

o  Small Grant Budget - £5,000

o  Communications Budget - £1,500 (£375 per ward)

o  Community Skips - £1,500

o  Rothwell Celebrations - £8,000

o  Outer South Christmas Trees and Lights - £16,000

o  Community Heroes Event - £2,000

o  International Day of Older People - £2,000

o  Youth Summit - £2,000

·  Youth Activities Fund position.

·  Small Grants and Community Skips budgets.

·  Capital budget

·  Community Infrastructure Levy budget – it was proposed that CIL funds be discussed further at Ward Member briefings and spending to be made by delegated decision.

RESOLVED –

(1)  That the minimum conditions regarding the taking of urgent delegated decisions in between formal Community Committee meetings regarding the administration of Wellbeing and Youth Activity budgets, and also regarding the use of the Community Infrastructure Levey (CIL) Neighbourhood Fund which has been allocated to the Committee be agreed.

(2)  That the Wellbeing Budget position be noted.

(3)  That the following Wellbeing proposals be agreed:

o  Drighlington Summer Gala 2019 - £1,972

o  Morley Arts Festival - £11,000

o  Public footpath Rothwell No36 surface improvement scheme - £1,500

o  Thorpe, The Great Outdoors - £868.99

o  Youth Service Consultation - £1,000

o  Morley Town Centre Management - £10,000

o  Friday Night Project - £1,919

o  Rothwell Summer Carnival - £4,000

o  Rothwell Christmas Carnival & Lights Switch On

(4)  That details of projects approved via Delegated Decision be noted.

(5)  That monitoring information of funded projects be noted.

(6)  That the following Ring-fence proposals be approved:

o  Small Grant Budget - £5,000

o  Communications Budget - £1,500 (£375 per ward)

o  Community Skips - £1,500

o  Rothwell Celebrations - £8,000

o  Outer South Christmas Trees and Lights -  ...  view the full minutes text for item 12.

To receive and consider the attached report of the Area Leader

The report of the Area Leader brought Members’ attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It also provided opportunities for further questioning or to request a more detailed report on a particular issue.

Kimberly Frangos, Localities Officer presented the report.

The following was highlighted:

·  Meetings would be arranged with Community Champions.

·  Children and Families –the sub-group had met on 17 June.  An update was given on Youth Activities Fund applications and the Youth Summit.  There would be engagement with older children.

·  Anti-social behaviour – updated figures were included in the report.

·  Police update - Inspector Lucy Leadbeater updated the meeting on policing issues in the Outer South.  The following was highlighted:

o  There had been arrests following robberies in Drighlington.

o  Those responsible for the arson of a picnic table in Lewisham Park had been identified.

o  There had been a dispersal order following anti-social behaviour at Blackburn Court.

o  There had been a reduction in serious acquisitive crime and also with theft from motor vehicles except in Morley North.  There had been a reduction in residential burglaries except in Rothwell.

o  Members welcomed the proactive and preventative work being carried out regarding knife crime.

·  The Older Person’s Sub-Group had met on 28 May.  A presentation had been received from Careview.

·  Social media update.

·  Housing Advisory Panel update.

RESOLVED – That the report be noted.

The report of the Area Leader presented the Outer South Community Committee Forward Plan for 2019/20. 

Kimberly Frangos, Localities Officer presented the report.

The report detailed the Community Committee meeting dates and set out workshop themes as well as providing an update on engagement with local communities.

It also highlighted the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through the sub-group structure.

RESOLVED – That the report be noted.

Monday, 23 September 2019 at 4.00 p.m.

Monday, 23 September 2019 at 4.00 p.m.  Meeting to be held at Morley Town Hall.