Agenda and minutes

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors P Gruen, J Cummins and K Mitchell.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to ten minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

The Chair of Great and Little Preston Parish Council thanked the Community for their support towards Christmas lights and the provision of skips.

To confirm as a correct record, the minutes of the meeting held on 27 January 2015

RESOLVED – That the minutes of the meeting held on 27 January be confirmed as a correct record.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor asked Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2015/16 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

It was proposed that the Outer East Community Committee should meet on the following dates:

·  Tuesday, 16 June 2015 at 4.00 p.m.

·  Tuesday, 8 September 2015 at 4.00 p.m.

·  Tuesday, 1 December 2015 at 4.00 p.m.

·  Tuesday, 15 March 2016 at 4.00 p.m.

Members discussed the format for meetings that had been in place since the change to Community Committees and concern that that not all areas of business had been covered that had previously been done.  Reference was made to the role of sub-groups and Community Champions and whether more should be reported back to the Community Committee.  It was reported that additional meetings of the Community Committee could be held throughout the year and Members also discussed the possibility of holding business meetings separately from the workshop discussions.

RESOLVED – That meetings be held on the following dates during the 2015/16 Municipal Year:

·  Tuesday, 16 June 2015 at 4.00 p.m.

·  Tuesday, 8 September 2015 at 4.00 p.m.

·  Tuesday, 1 December 2015 at 4.00 p.m.

·  Tuesday, 15 March 2016 at 4.00 p.m.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided Members with the following:

·  Wellbeing Budget commitments to date

·  Details of agreed funding streams

·  Details of new projects for consideration

·  Details of small grants

·  The remaining balance on the budget

·  The capital budget available to the Community Committee

Martin Hackett, Area Improvement Manager, presented the report.

Members attention was brought to the following new projects for consideration:

·  Galas & Engagement Events in Cross Gates & Whinmoor

·  Swillington Pre-School Playgroup Storage – Councillors M Dobson and S McKenna declared non-pecuniary interests in respect of this project due to their involvement on the management committee.

·  Computers for Micklefield Youth & Adult Centre – the Housing Panel had already agreed to jointly fund this project

Members were informed of the remaining balance of £12,000 to be rolled over into the 2015/16 municipal year and the £35,000 capital budget available to the Community Committee.

RESOLVED –

(1)  That previous approvals of expenditure be noted.

(2)  That £2,500 be approved for Galas in Cross Gates & Whinmoor ward

(3)  That £1,000 be approved to Swilington Pre-School Group

(4)  That £2,850 be approved for computers at Micklefield Youth & Adult Centre

(5)  That small grants approved be noted.

(6)  That the remaining budget available be noted.

(7)  That the capital budget available be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader brought Members attention to a summary of key work which the Area Support Team was engaged in based on priorities identified by the Community Committee that were not covered elsewhere on the agenda.

Peter Mudge, Area Management Officer presented the report.

The following was discussed:

·  Environmental Sub Group – Members were informed of the initiative with local business to keep areas outside shop fronts tidy.

·  Foodbanks – Work was ongoing regarding provision in Outer East Leeds and there was further funding from the Housing Panel.

·  Community Centre Review – Kippax Kabin would be made surplus to requirements and existing users would be relocated.  Fieldhead Carr Community Centre – there had been a public meeting and following the Community Centre Review consultation period it had been agreed to set up a new management team.

·  Youth Activities Fund – details of applications received were brought to Members’ attention.

·  Additional litter bins – further to approval of funding for extra bins, Ward Members had been identifying suitable locations.

RESOLVED –That the report be noted