Agenda and minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor J Cummins.

To confirm as a correct record, the minutes of the meeting held on 24 March 2015

RESOLVED – That the minutes of the meeting held on 24 March 2015 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.  On this occasion none of the public present made any representations.

To note the Election of Councillor Andrea McKenna as Chair of the Outer East Community Committee for the 2015/16 Municipal Year.

The report of the City Solicitor informed Members of the election of Councillor Andrea McKenna as Chair of the Outer East Community Committee for the 2015/16 Municipal Year.

RESOLVED – That the election of Councillor Andrea McKenna as Chair of the Outer East Community Committee for the 2015/16 Municipal Year be noted.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor outlined the Community Committee’s role regarding appointments to Outside Bodies; Area Lead Members; Children’s Services Cluster Partnerships and the Corporate Carer’s Group.  The Community Committee was invited to make appointments to these posts.

RESOLVED –

(1)  That in respect of the Community Committee’s Outside Body Schedule that the following appointments be made for the 2015/16 Municipal Year

·  Cross Gates & District Good Neighbours Scheme – Councillor P Grahame

·  HOPE (Halton Moor & Osmondthorpe project for Elders) – Councillors H Hayden and M Lyons

·  Neighbourhood Elders Team – Councillor J Lewis

·  Swarcliffe Good Neighbours Scheme – Councillor P Gruen

(2)  That in respect of the Community Lead Member roles the following appointments be made for the 2015/16 Municipal Year:

·  Environment & Community Safety – Councillor M Harland

·  Children’s Services – Councillor S McKenna

·  Employment, Skills & Welfare – Councillors P Grahame

·  Health, Wellbeing and Adult Social Care – Councillor A McKenna and H Hayden

(3)  That in respect of the Corporate Carer’s Group, Councillor S McKenna be appointed for the 2015/16 Municipal Year

(4)  That in respect of the Cluster Partnerships, the following appointments be made for the 2015/16 Municipal Year

·  Councillor S McKenna – Garforth

·  Councillor J Lewis – Brigshaw Co-operative Trust

·  Councillor M Lyons – Temple Newsam Learning Partnership (Full Trustee)

·  Councillor H Hayden – Temple Newsam Learning Partnership (Associate Trustee)

·  Councillor P Grahame – Seacroft Manston

To receive and consider the attached report of the Director of Environment and Housing

The report of the Director of Environment and Housing sought two Councillor Nominations from the Outer East Community Committee to the Outer South East Housing Advisory Panel. (HAP).

Members were informed of changes to management boundaries within Housing Services which now moved the whole of the Temple Newsam ward into the Outer South East HAP area.  It was previously divided between the Outer East and Outer South East HAPs.

Nominations to the Outer South East HAP had been made on behalf of Councillors A McKenna and P Grahame.  Prior to the meeting it had been requested that a further Member from the Outer East Community Committee be appointed to the Outer South East HAP.  A further nomination was made on behalf of Councillor M Lyons.

RESOLVED – That Councillors P Grahame, M Lyons and A McKenna be appointed to the Outer South East Housing Advisory Panel for the 2015/16 Municipal Year.

To receive and consider the attached report of the South East Area Leader.

The report of the South East Area Leader provided Members with details of the Wellbeing Budget allocated to the Outer East Community Committee for 2015/16 along with funding stream recommendations and commitments.  The report also provided information on the Capital Budget and Youth Activity Fund.

Martin Hackett, Area Improvement Manager presented the report.

Members’ attention was brought to the spending commitments to CCTV in Outer East Leeds and for the Neighbourhood Elders Team (NET).  It was reported that the commitment to NET was now £10,000 due to expansion of luncheon clubs.

With reference to the Youth Activities Fund, Members discussed bids and the involvement of young people.  It was felt that there needed to be more awareness of what was available and assistance with the bidding process.  Members also discussed the Summer Cricket Coaching Scheme and it was reported that there had been discussion with Sports and Active Lifestyles regarding other projects relating to sport.

RESOLVED –

(1)  That £5,000 be allocated for a small grants budget.

(2)  That £5,000 be allocated for skips.

(3)  That £5,000 be allocated to hold the older persons event week.

(4)  That £10,000 be allocated to tasking teams (to be divided equally)

(5)  That a communications budget of £2,000 be provided.

(6)  That the cost of Christmas lights and switch on events across Outer east be underwritten.

(7)  That the following commitments be noted:

·  £33,091 towards the monitoring and maintenance and BT costs of the Leedswatch CCT cameras

·  £10,000 to cover the cost of the Garforth Neighbourhood Elders Team (NET) employee that provides support towards luncheon clubs.

(8)  That the Youth Activites Fund and budget available be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader brought Members attention to a summary of key work which the Area Support Team was engaged in based on priorities identified by the Community Committee and not covered elsewhere on the Agenda.

Peter Mudge, Area Officer presented the report.

Issues discussed included the following:

·  Delegated decsions.

·  Following the workshop on Domestic Violence at the last meeting of the Outer East Community Committee, posters and leaflets had been produced and distributed.  Members were asked if there was anywhere they would like to see these distributed further.

·  Members were informed of the Older Person’s Event week which would be held between 28 September and 2 October 2015.

·  Further to the Social Isolation Workshop in January 2015 a meeting had been held with Adult Social Care and partner agencies to pursue further outreach work.  A grant of £120,000 had been secured for a social isolation hub at Belle Isle and it was anticipated some of the work to address social isolation would be expanded to Outer East Leeds.  Members discussed the role of Neighbourhood Networks and it was suggested that further information be brought back to the Committee regarding the extension of Neighbourhood Network contracts.

·  Food banks were due to be launched in Garforth and Allerton Bywater.

·  Five representatives from each of the Outer East wards had been found to sit on the Outer East Youth Panel.

·  Mark Jackson gave the Committee an update on the Thorpe Park Development.  It was reported that a major retailer for the site had been secured and this would lead to further retail development.  This would enable road improvements and other infrastructure improvements.  An application was due to be considered at Plans Panel on 23 July 2015.  Members discussed the need for the road network to be improved and the provision of local employment and it was suggested that a meeting of the East Leeds Regeneration Board be held before the Plans Panel meeting.  Members were further informed that planning approval had been given for 2 office buildings, an agreement had been signed with Network Rail and there had been a Section 278 agreement for Phase 1 of the East Leeds orbital road.

·  Galas, Events and Forum dates.

·  The revised Community Centre Pricing Policy including arrangements for free lettings.

·  The new integrated Sexual Health Service.  Concern was expressed regarding the lack of consultation and that people would have to travel to the city centre.

RESOLVED –

(1)  That the report be noted.

(2)  That the delegated decisions process for the forthcoming Municipal Year be reviewed.

(3)  That Members consider new locations for litter bins.

(4)  That the delegated decision arrangements for free lettings be agreed.

(5)  That work on combatting domestic violence will progress through the Community Safety and Environmental Community Champion and updates feature in the Summary of Key Work to the Area Committee.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader introduced the Outer East Area Plan for 2015/16 and detailed the work of the Community Committee in relation to the constitution and associated delegations which are managed through its sub group structure.

Appendices to the report outlined proposals for future meetings and workshop discussions.

RESOLVED – That the report be noted.

Tuesday, 8 September 2015 at 4.00 p.m.