Agenda and draft minutes

Inner West Community Committee
Tuesday, 2nd July, 2019 6.00 pm

Venue: Conference Room at Armley Hub - 2 Stocks Hill, Armley, Leeds, LS12 1UQ

Contact: Debbie Oldham 0113 37 88656 

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

Minutes:

There were no appeals against refusal of inspection of documents.

2.

Exempt Information - Possible Exclusion of the Press and Public

1 To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2 To consider whether or not to accept the officers recommendation in respect of the above information.

 

3 If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

 

Minutes:

There were no exempt items.

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

 

(The special circumstances shall be specified in the minutes.)

Minutes:

With the permission of the Chair a formal late item was added to the agenda in relation to the Appointment of Co-optees to the Community Committee. Minute 11 refers.

 

Supplementary information was also included to the agenda in respect of Item 12 Inner West Finance Report and Item 13 Update Report. These had been published to the Webpage and circulated to Members.

4.

Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

 

Minutes:

No declarations of disclosable pecuniary interests were made.

5.

Apologies for Absence

To receive any apologies for absence.

Minutes:

There were no apologies.

6.

Open Forum / Community Forums

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

On this occasion there were no members of the public who wished to speak.

7.

Minutes pdf icon PDF 220 KB

To approve the minutes of the meeting held on 20th March 2019.

Minutes:

RESOLVED – That the minutes of the meeting held on 20th March be approved as a correct record.

8.

Leeds Care Plan pdf icon PDF 2 MB

The report of Chief Officer Health Partnerships Team provides the Community Committee with an update on the progress made in actions contained within the Leeds Health and Care Plan following the previous engagement with the Committees in autumn 2017. The report also provides Members with the information required to appoint elected members to LCPs.

 

(Report attached)

Minutes:

The report of the Chief Officer Health Partnerships Team provided the Community Committee with an update on the progress made in actions contained within the Leeds Health and Care Plan following the previous engagement with the Committees in autumn 2017.

 

Members received a presentation which included:

  • Video clips of the members of the public who had received good practical advice to be better equipped for self-management of their condition;
  • Proactive view of care;
  • Multi-agency approach to assist patients to live at home;
  • Creation of Care Plans;
  • Use of pharmacies;
  • Local Community Committee area data;
  • Projects which have taken place;
  • Update on partnership working;
  • Primary Care Network GP practices and beyond;
  • The establishment of 19 local care partnerships; and
  • The nomination of an Elected Member to Leeds Care Partnership (LCP) and the role of the appointee.

 

Discussions focussed on the following:

·  LCP experience across different localities;

·  GP access to LCP’s;

·  Partnership working and links to pharmacists, physiotherapists, council departments and third sector;

·  Benefits of having Ward Councillors on LCP’s to provide local knowledge and experiences of the local community;

·  Health inequalities;

·  Revision of the LCP boundaries;

·  Funding

 

Officers were thanked for an informative presentation.

 

RESOLVED – To:

a)  Note the overall progress in delivery of the Leeds Health and Care Plan;

b)  Agree to appoint an Elected Member on LCP’s;

c)  Consider the local priorities to inform the refresh of the Leeds Health and Care Plan.

9.

Appointments to Outside Bodies pdf icon PDF 482 KB

To consider the report of the City Solicitor which invites the Community Committee to consider and determine appointments to those designated Outside Bodies, partnerships and organisations as detailed within the report and appendix.

 

(Report attached)

Additional documents:

Minutes:

The report of the City Solicitor requested Members to make appointments to the following:

·  Community Committee Champions in respect of;

o  Environment & Community Safety

o  Children’s Services

o  Employment, Skills and Welfare

o  Health, Wellbeing and Adult Social Care

·  Corporate Parenting Board

·  Children’s Services Cluster Partnerships

o  Bramley

o  ACES

o  Kirkstall / Headingley

 

The report advised the Committee of the appointment of Cllr. Bithell to the Chair as agreed at the Annual Meeting of Council in May 2019.

 

Members were also advised that on this occasion there were no outside bodies to appoint to.

 

Members were informed of a newly formed cluster for Kirkstall / Headingley. No information had been received in relation to meeting dates etc. However, Children’s Services had indicated that representation of Ward Members would be welcomed. Kirkstall Members discussed the appointment and agreed that as they had no firm information at this time where possible one of them would attend the meetings. Therefore all three Members should be provided with dates, times and venues of future meetings.

 

During this item Members also considered the appointment to the Local Care Partnership which was addressed as part of agenda item 8. It was noted that in future the appointment to LCP will be included within the Appointments to Outside Bodies Report.

 

RESOLVED – To appoint to the following:

·  Community Committee Champions;

o  Environment – Cllrs Illingworth and Smart

o  Community Safety – Cllr. Ritchie

o  Children’s Services – Cllrs. Bithell and Gruen

o  Health, Wellbeing and Adult Social Care – Cllrs. Cunningham and Venner

o  Employment, Skill, and Welfare – Cllrs. Heselwood and McKenna

·  Corporate Parenting Board – Cllrs. Gruen and Bithell

·  Children’s Services Clusters

o  Bramley – Cllr. Gruen

o  ACES – Cllr. McKenna

o  Kirkstall / Headingley – Cllrs. Bithell, Illingworth and Venner

·  Local Care Partnerships (LCP) – Cllr. Cunningham

10.

Nominations to Housing Advisory Panels pdf icon PDF 555 KB

The report of Chief Officer Housing Management seeks Ward Councillor nominations from the Community Committee to the Inner West HAP.

 

(Report attached)

Minutes:

The report of the Chief Officer Housing Management requested nominations from the Community Committee to the Inner West Housing Advisory Panel (HAP).

 

Members were informed that one member from each ward was invited to sit on the HAP.

 

RESOLVED – To appoint the following Members to the Inner West HAP:

·  Armley Ward – Cllr. J McKenna

·  Bramley / Stanningley Ward – Cllr. K Ritchie

·  Kirkstall Ward – Cllr. J Illingworth

11.

Appointment of Co-optees to Community Committees Report pdf icon PDF 357 KB

The report of the City Solicitor invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2019/2020 municipal year.

Minutes:

The report of the City Solicitor had been accepted as a late item and invited Members to give consideration to appointing Co-optees to the Community Committee for the duration of the 2019/2020 municipal year.

 

The following nominations were received:

·  Armley Ward – Hazel Boutle

·  Bramley / Stanningley Ward – Steve McBarron, Jonathan Butler and Gemma Graham

 

Members discussed the appointments of co-optees and it was suggested that if necessary the report could be brought back to the September meeting to allow for co-opted members to be appointed to vacancies in Armley and Kirkstall Wards.

 

RESOLVED – To appoint the following non-voting co-optees to the Community Committee for the duration of the 2019/20 municipal year:

·  Armley Ward

o  Hazel Boutle

 

·  Bramley / Stanningley Ward;

o  Steve McBarron

o  Jonathan Butler

o  Gemma Graham

 

 

12.

Forward Plan pdf icon PDF 515 KB

The report of the Area Leader introduces the Inner West Community Committee Forward Plan for 2019/20. It details the Community Committee meeting dates and sets out workshop themes, as well as providing an update on engagement with the local communities. The report also highlights the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure.

 

(Report attached)

Minutes:

The report of the Area Leader introduced the Inner West Community Committee Forward Plan for 2019/20. It detailed the Community Committee meeting dates and invited Members to consider themes to be addressed throughout the year by the Committee.

 

The Committee discussed the following points:

·  Separate dates and times for workshops from the formal business meetings of the Community Committee;

·  Suggested themes included:

o  Education with invites to the head /principal of Dixons Academy, Leeds West Academy and Abbey Grange

o  Housing

o  Environmental issues within the Inner West area

o  Climate Emergency

o  Youth Summit

o  Domestic Violence

 

Members suggested separate workshops to be held early evening.

 

It was also suggested that the next meeting of the Community Committee be held at Fairfield Community Centre with a proposal that either a future workshop or meeting be held at Dixon Academy.

 

Members were also in agreement of two sub-groups of the Community Committee to be Children and Families and Environment.

 

RESOLVED – To note the content of the report.

 

 

 

 

13.

Finance Report pdf icon PDF 631 KB

The report of the Area Leader provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/20.

 

(Report attached)

Additional documents:

Minutes:

The report of the Area Leader provided an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well the Community Infrastructure Levy Budget for 2019/20.

 

Members’ attention was drawn to the following points of the report:

·  The minimum conditions to ensure that the appropriate governance framework and appropriate Member consultation is used prior to a delegated decision being taken;

·  The remaining balance of the wellbeing revenue fund - £82,024;

·  Table 1 of the submitted report which set out the wellbeing projects approved;

·  Point 20 of the report – projects approved by delegated decisions;

·  Point 23 which provided monitoring information in relation to a project Passport to Natal Health;

·  Point 26 – remaining balance for Youth Activity Fund of £3,651and a list of projects funded this year;

·  Point 27 set out the balance for the small grants and skips with Tables 3 and 4 providing information on monies already spent;

·  Point 28 provided the remaining balance of Capital budget as £16,880.43;

·  Point 29 showed the balance of the Community Infrastructure Levy (CIL) currently available to spend.

 

Members discussed the following:

·  How to spend the CIL monies and it was suggested that ideas from wards be brought back to the next meeting for consideration;

·  Management costs required to be part of applications for funding;

·  Organisations required to pay employees the living wage.

 

Members were also asked to consider two applications which had been circulated to all Members these were:

·  Bramley After School Hub Klub £3,128.18

·  Armley in Bloom - £4,000

 

RESOLVED – To note:

a)  Details of the Minimum Conditions for Delegated Decisions

b)  Details of the WELLBEING Budget position (Table 1)

c)  Details of the projects approved via Delegated Decision – Point 20

d)  Monitoring information of its funded projects  - Point 22 & 23

e)  Details of the Youth Activities Fund (YAF) position (Table 2)

f)  Details of the Small Grants Budget (Table 3)

g)  Details of Community Skips Budget (Table 4)

h)  Details of the CAPITAL Budget (Table 5)

i)  Details of the Community Infrastructure Levy Budget – Point 29

 

Applications:

·  Bramley After School Hub Klub £3,128.18 – Deferred for more information

·  Armley in Bloom - £4,000 – Approved in principle

14.

Area Update Report pdf icon PDF 615 KB

The report of the Area Leader brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue. This report provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

(Report attached)

 

Additional documents:

Minutes:

The Area Leaders report updated the Community Committee on the work which the Community Team is engaged in based on the priorities identified by the Committee.

 

Members’ attention was drawn to Appendix 1 which provided an update from Leeds Anti-social Behaviour Team (LASBT) since they had attended the Community Committee.

 

Members also noted Appendix 2 which provided the Committee with information on the Inner West Community Committee Facebook.

 

RESOLVED – To note the content of the report.

15.

Date of next meeting

The next meeting of the Inner West Community Committee will be on Wednesday 25th September 2019.

Minutes:

The next meeting of the Inner West Community Committee will be on Wednesday 25th September 2019.

16.

Any Other Business

Minutes:

Cllr. Heselwood informed the Committee that she had attend first meeting of the Menopause Café on Monday 1st July. It had been held in Bramley and had been attended by about 12 people and had been successful.

 

The next meeting of Menopause Cafe will be on Monday 2nd September 2019.