Agenda and draft minutes

Outer North East Community Committee - Monday, 5th July, 2021 5.30 pm

Contact: John Grieve, Governance Services, Tel 0113 37 88662 

Link: to view the meeting

Items
No. Item

1.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

2.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude

the press or public from the meeting due to the confidential nature of the

business to be considered.

3.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

Although there were no late items of business Members did agree to the submission of supplementary information in respect of Agenda Item No. 13 (Outer North East Community Committee Finance Report) and the inclusion of additional Wellbeing applications and Youth Activity Fund applications (Minute No. 13 referred)

4.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillors: P Harrand, A Lamb and L Richards.

5.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests made at the meeting.

6.

OPEN FORUM

In order to facilitate the Open Forum item whilst Community Committee meetings are working to restricted practices, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s

terms of reference. These will be read out under this agenda item and considered by the Community Committee.

 

Minutes:

The Governance Services Officer reported that no submissions had been

received with respect to “Open Forum”

7.

Correspondence pdf icon PDF 208 KB

To receive the following items of correspondence:

 

(i)  Correspondence from representatives of Barwick in Elmet and Scholes Parish Council regarding the Site Allocation Plan (SAP) process

 

(ii)  Correspondence from a Bramham resident who wishes to draw to the attention of the Community Committee new walking networks in the Outer North East area and to seek the support of the Committee in proactively encouraging all Town and Parish Councils in the area to support and promote them, encourage residents to walk them, and to link them into their economic development, public transport and health and well-being decisions and strategies.

 

 

(Correspondence attached)

Additional documents:

Minutes:

Members considered the following items of correspondence:

 

(i)  Correspondence from representatives of Barwick in Elmet and Scholes Parish Council who were concerned that the “Shared Goals” of the Leeds City Council Town and Parish Council Charter appeared to be not respected with regard the Site Allocation Plan.

 

In considering the submission of the Parish Council, it agreed:

 

That the matter be referred to the Chief Planning Officer, requesting that a response be provided to the issues raised by the Parish Council.

 

(ii)  Correspondence from a Bramham resident who wished to draw to the attention of the Community Committee new walking networks in the Outer North East area and to seek the support of the Committee in proactively encouraging all Town and Parish Councils in the area to support and promote them, encourage residents to walk them, and to link them into their economic development, public transport and health and well-being decisions and strategies.

 

In offering comment Members welcomed the suggestion.

 

Members were informed that a further working route “the Gerry Pearlman Way” would be formally open later this summer.

 

In considering the submission it was agreed:

 

(a)  That the matter be referred to the Committee’s Environmental Sub Committee for further consideration

 

(b)  That promotion of the network links be discussed at the next meeting of the Parish and Town Council Forum

 

(c)  In moving forward to seek the involvement of the LCC Public Rights of Way Officer

8.

Minutes of the Previous Meeting pdf icon PDF 364 KB

To consider and approve the minutes of the previous meeting held on 22nd March 2021.

 

(Copy attached)

 

Minutes:

RESOLVED – That the minutes of the previous meeting held on 22nd March 2021were confirmed as a true and correct record

 

9.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

Environmental Harm from Motorways (Minute No 24 referred) – Members were informed that a report on this issue would be brought to the next meeting in September 2021.

 

10.

COMMUNITY COMMITTEE APPOINTMENTS 2021/2022 pdf icon PDF 490 KB

To consider a report by the City Solicitor which invites the Committee to note the appointment of Councillor Norma Harrington as the Chair of the

Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / Appendix No. 1 of this report;

 

Children’s Services Cluster Partnership Representatives

Local Housing Advisory Panels

Local Care Partnerships

Community Care Champions

Corporate Parenting Board

Outside Organisation(s)

 

 

(Report attached)

Additional documents:

Minutes:

The City Solicitor which invited the Committee to note the appointment of Councillor Norma Harrington as the Chair of the Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / Appendix No. 1 of the submitted report;

 

Children’s Services Cluster Partnership

Representatives

Local Housing Advisory Panels

Local Care Partnerships

Community Committee Champions

Corporate Parenting Board

Outside Organisation(s)

 

The report provided background information and commentary on each of the categories to be appointed.

 

RESOLVED

 

(i)  To note the appointment of Councillor Norma Harrington as the Chair of the Outer North East Community Committee for the 2021/22 Municipal Year

 

(ii)  That appointments be made as follows:

Children’s Services Cluster Partnership Representative

 

Alwoodley (ARM) – Councillor D Cohen (Alwoodley)

 

EPOSS (Elmet partnership of schools and services) – Councillor A Lamb (Wetherby) – Councillor R Stephenson (Harewood)

 

Local Housing Advisory Panels (HAPS)

 

Councillor N Buckley (Alwoodley), Councillor S Firth (Harewood) and Councillor L Richards (Wetherby)

 

Local Care Partnerships

 

Councillor N Harrington (Wetherby Local Care Partnership)

 

Community Committee Champions

 

To be confirmed following further discussions with Members

 

Corporate Parenting Board

 

Councillor R Stephenson

 

Outside Bodies

 

Aberford Almshouses Trust

 

That Councillor R Stephenson, be appointed as the City Council’s representative on the Aberford Almshouses Trust (1 x Harewood Ward) the terms of the appointment to be for a period of 4 years.

 

The Emmerdale Stakeholder Panel

 

That Councillor R Stephenson, be appointed as the City Council’s representative on the Emmerdale Stakeholder Panel (1 x Harewood Ward) for the 2021/22 period

 

11.

APPOINTMENT OF CO-OPTEES TO COMMUNITY COMMITTEES pdf icon PDF 357 KB

To consider a report by the City Solicitor which invites Members to give consideration to appointing co-optees to the Community Committee

for the duration of the 2021/22 Municipal year.

 

 

 

(Report attached)

Minutes:

The City Solicitor submitted a report which invited Members to give consideration to the appointment of Co-optees onto the Outer North East Community Committee for the 2021/22 Municipal year.

 

It was the view of Members that in future there may be a need to appoint

Co-optees for a particular issue/ topic, but it was not considered necessary at this time.

 

RESOLVED – To not pursue the appointment of Co-optees onto the Community Committee at this stage, the option to appoint be revisited if the need arises.

 

12.

OUTER NORTH EAST COMMUNITY COMMITTEE - UPDATE REPORT pdf icon PDF 527 KB

To consider a report by the Head of Locality Partnerships which provides and update on the work of the Communities Team and the work it is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

 

(Report attached)

 

 

 

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report which provided an update on the work of the Communities Team and the work it was engaged in, based on priorities identified by the Community Committee. The report provided Members with an opportunity to ask questions, or to request a more detailed report on a particular issue.

 

Members noted the report provided regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

Referring to Paragraph No.28 of the submitted report;

 

“The Leeds Anti-Social Behaviour Team (LASBT East Team) continues to work largely from home and utilises risk assessments to enable visits, letter drops, door knock, noise seizures, serving papers, as required. A return to a mixture of home working and office-based work was expected from late June onwards”

 

Members were of the view that the lack of visits was a concern and should be made a priority, Members suggested this was incredibly important and the team should go back to some form of normality

 

In responding the Head of Locality Partnerships said she would shortly be meeting with the Head of the LASBT and would draw the concerns of Members to the attention of the Head of Service.

 

RESOLVED –

 

(i)  That the contents of the report be noted

 

(ii)  That the Head of Locality Partnership be requested to draw to the attention of LASBT the concerns raised by Members about the lack of visits

 

 

13.

OUTER NORTH EAST COMMUNITY COMMITTEE - FINANCE REPORT pdf icon PDF 580 KB

To consider a report by the Head of Locality Partnerships which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2020/21.

 

 

(Report attached)

Minutes:

The Head of Locality Partnerships submitted a report which provided an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

 

Included within the report were:

 

·  Details of the Wellbeing Budget position

·  Wellbeing proposals for consideration and approval

·  Details of projects approved via Delegated Decision

·  You Activities Fund proposals for consideration and approval

·  Details of the Community Infrastructure Levy Budget (CIL)

·  Monitoring information of its funded projects

The Localities Officer presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

Members expressed disappointment at the challenges faced by the Community Committee in light of the 15% reduction across the whole of the budget.

 

Reference was made to the CIL calculations and requested to know if these could be taken into account when setting the budget.

 

In responding the Head of Locality Partnerships said CIL calculations was a complexed issue and more consideration was required in moving forward.

 

Reference was made to the provision of grit bins, particularly in the Harewood Ward.

 

It was reported that work was ongoing to identify grit bin locations and the amount of potential funding required.

 

Members were informed that digital maps were being developed for all wards to identify refuse bin locations, this was currently ongoing.

 

RESOLVED –

 

(i)  To note the Wellbeing Budget Position 2021/22.

 

(ii)  That the following Wellbeing Projects be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Small Grants

(Ring Fenced)

 

 

Wetherby Councillors

 

£1,000

(Wetherby)

 

Community Engagement

(Ring Fenced)

 

Wetherby Councillors

 

£500

(Wetherby)

 

Skips

(Ring Fenced)

 

 

Wetherby Councillors

 

£600

(Wetherby)

 

Grit Bins

(Ring Fenced)

 

 

Wetherby Councillors

 

£3,000

(Wetherby)

 

Small Grants

(Ring Fenced)

 

Harewood Councillors

 

£500

(Harewood)

 

Community Engagement

(Ring Fenced)

 

Harewood Councillors

 

£250

(Harewood)

 

 

Skips

(Ring Fenced)

 

Harewood Councillors

 

£600

(Harewood)

 

 

Grit Bins

(Ring Fenced)

 

Alwoodley Councillors

 

£10,000

(Alwoodley)

 

 

Millennium Green Wellbeing Project

 

Thorner Parish Council

 

£4,000

(Harewood)

 

 

WiFi Project

 

Wetherby Methodist Church

 

£1,000

(Wetherby)

 

 

Prince Philip Centre Friday PHAB Club

 

PHAB

 

£592

(Alwoodley, Harewood & Wetherby)

 

Essential Roof Repairs, Electrics & Redecoration – Additional Funding

 

Bardsey Village Hall

 

£750

(Harewood)

 

 

Harewood Ward Environmental Fund

 

 

Communities Team

 

£10,000

(Harewood Ward)

 

Alwoodley Speeding Project

 

 

West Yorkshire Police Outer East NPT

 

£2,500

(Alwoodley)

 

Harewood & Wetherby Speeding Project

 

 

West Yorkshire Police Outer East NPT

 

£5,000

£2,500 from each Ward

(Harewood & Wetherby)

 

 

 

(iii)  To note that since the last meeting on 22nd March 2021, the following project had been considered and approved by DDN:

Leeds Rhino’s Summer Camp

 

(iv)  To note the Monitoring information of funded projects

 

(v)  That the following Youth Activity Projects be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Mini Breeze - Wetherby

 

Breeze, Leeds City Council

 

£3,650

(Wetherby)

 

 

Tee Time Tennis

 

Shadwell Tennis Club

 

£6,075

(Harewood)

 

Tempo FM

Wetherby Community Radio Ltd

£3,500

(Wetherby)

 

 

Zone and Away

 

The Zone

 

£5,150

(Alwoodley)

 

 

Mini Breeze – Alwoodley

(Preet  ...  view the full minutes text for item 13.

14.

Community Committee Youth Activity Fund Consultation pdf icon PDF 388 KB

To consider a report by the Head of Stronger Communities which provides the background and context on the decision to not have a Youth Summit in 2020/21. The report seeks to provide an update on the Youth Activity Fund consultation with children and young people. The consultation aims to inform the Community Committee’s Youth Activity Fund spend for the 2021/22 financial year.

The report also provides the Committee with reflections from the last year as a result of the COVID-19 pandemic and the challenges that this has presented Community Committees, the Communities Team and youth activity providers.

 

 

(Report attached)

 

Minutes:

The Head of Locality Partnership submitted a report provided the background and context on the decision to not have a Youth Summit in 2020/21.

 

Members noted the position on the Youth Activity Fund consultation with children and young people. The aim of the consultation to inform the Community Committee’s Youth Activity Fund spend for the 2021/22 financial year.

 

Members considered the reflections from the last year as a result of the COVID-19 pandemic and the challenges that this had presented Community Committees, the Communities Team and youth activity providers.

 

RESOLVED –

 

(i)  To note the reflections from the last 12 months during the pandemic (paragraphs 12 – 22 of the submitted report).

 

(ii)  To note the details of the Youth Activity Fund consultation survey  (paragraphs 23 - 31).

 

(iii)  To note that the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2021/22.

 

(iv)  To note that any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund consultation survey.

 

(v)  To note that the Communities Team will arrange a physical Youth Summit with young people this financial year, 2021/22 and that this informs the Youth Activity Fund spend for 2022/23.

15.

DATE AND TIME OF NEXT MEETING

To note that the next meeting will take place on Monday, 13th September 2021 at 5.30pm (Venue to be confirmed at a later date)

Minutes:

RESOLVED – To note that the next meeting will take place on Monday, 13th September 2021 at 5.30pm at the Boston Spa Academy, Boston Spa, Leeds.