Agenda and minutes

Outer North East Community Committee
Monday, 13th June, 2016 5.30 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: John Grieve 0113 224 3836 

Items
No. Item

Chair's Opening Remarks

The Chair congratulated Councillor Ryan Stephenson on his election as Ward Councillor for the Harewood ward and welcomed him to his first meeting of the Community Committee.

 

The also announced that it was Councillor Peter Harrand’s birthday, Members joined the Chair in wishing Councillor Harrand a Happy Birthday.

1.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

2.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

 

3.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

The Chair accepted the inclusion of an amended report Outer North East Community Committee Briefing Neighbourhood Team – June 2016”Centre Pricing Policy” (Minutes No. 13 refers). The report had been amended to provide the most up to date information available and it was considered to be in the best interests of the Committee that the matter be considered without delay.

 

 

4.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillor D Cohen and

Councillor R Procter.

 

5.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

6.

OPEN FORUM

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 6.24 and 6.25 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

 

7.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 101 KB

To confirm as a correct record the minutes of the meeting held on 7th March 2016

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 7th March 2016 were confirmed as a true and correct record.

 

8.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

The following issues were raised under matters arising:

 

(i)  Environmental Service Delegation  2016/17 (Minute No.56 referred) – With reference to resolution (iv) “To include with the Service Agreement the reclaiming of sections of footpaths and pavements across the area as a consequence of verge creep” Councillor Buckley asked if there had been any progress in addressing this issue.

 

It was agreed that the Locality Manager, Environment and Housing be contacted with a view to supplying the requested information.

 

(ii)  East North East Employment and Skills Plan 2015/16 (Minute No.57 referred) – With reference to resolution (iii) “That officers from Communities and Partnership contact Councillor Lamb with a view to providing advice/ information on employment schemes, Councillor Lamb reported that to date he had not received the information referred to.

 

It was agreed that the Head of Communities & Partnerships, Children’s Services be contacted with a view to supplying the requested information.

 

9.

NOTIFICATION OF ELECTION OF COMMUNITY COMMITTEE CHAIR FOR 2016/17 pdf icon PDF 297 KB

To consider a report by the City Solicitor which to formally notifies Members of the appointment of Councillor Gerald Wilkinson  to the position of Outer North East Community Committee Chair for the duration of the 2016/2017 Municipal Year, which was made at the Annual Council Meeting on 19th May 2016.

 

(Report attached)

 

Minutes:

The City Solicitor submitted a report which provided formal notification that Councillor Gerald Wilkinson had been appointed to the position of Outer North East Community Committee Chair for the duration of the 2016/17 Municipal Year, made at the Annual Council Meeting on 19th May 2016.

 

RESOLVED – To note and welcome the appointment of Councillor Gerald Wilkinson to the position of Outer North East Community Committee Chair for the duration of the 2016/17 Municipal Year

 

10.

COMMUNITY COMMITTEE APPOINTMENTS 2016/2017 pdf icon PDF 333 KB

To consider a report by the City Solicitor which invites the Committee to make appointments to the following, as appropriate:-

 

·  Those Outside Bodies as detailed at Appendix 1;

·  One representative to the Corporate Parenting Board;

·  The Committee’s ‘Community Lead Members’, as listed; and

·  Those Children’s Services Cluster Partnerships, also as listed.

(Report attached)

 

Additional documents:

Minutes:

The City Solicitor submitted a report which invited the Committee to make appointments to the following: those Outside Bodies listed in appendix A of the submitted report, the Community Lead Members, Children’s Services Cluster Partnerships and the Corporate Carers’ Group for the 2016/17 Municipal year.

 

The report provided background information and commentary on each of the categories to be appointed.

 

RESOLVED – That appointments be made as follows:

 

Outside Bodies

 

Aberford Almshouses Trust (4 year appointment) – Councillor R Stephenson

 

Community Lead Member Roles

 

·  Environment & Community Safety – Councillor G Wilkinson

·  Children’s Services – Councillor A Lamb

·  Employment, Skills and Welfare - Councillor  M Robinson

·  Health, Wellbeing and Adult Social Care – Councillor N Buckley

 

 

Corporate Carers Board

 

Councillor A Lamb

 

 

Children’s Services Cluster Partnership Representative

 

Alwoodley (ARM) - Councillor D Cohen

 

EPOSS (Elmet partnership of schools and services) – Councillor A Lamb (Wetherby) – Councillor R Stephenson (Harewood)

 

 

11.

COMMUNITY COMMITTEE NOMINATIONS TO HOUSING ADVISORY PANELS (HAP) pdf icon PDF 313 KB

To consider a report by the Chief Officer Housing Management, which seeks Ward Councillor nominations from the Community Committee to the Outer North East Housing Advisory Panels (HAP).

 

(Report attached)

 

Additional documents:

Minutes:

The Chief Officer Housing Management submitted a report which sought Ward Councillor nominations from this Committee to the Outer North East Housing Advisory Panel (HAP)

 

Ian Montgomery, Housing Manager, Tenant and Community Involvement presented the report and responded to Members comments and queries.

 

In providing background information the Housing Manager, Tenant and Community Involvement outlined the following key functions of the HAP:

 

·  Be aware of the needs of local communities and wider Council priorities and use HAP funds to support a range of community and environmental projects that help support these.

·  Work with local housing and other Council teams to help review and monitor the delivery of local services and help shape services that meet the local communities’ needs.

·  Support all forms of tenant engagement activity, linking local activities and projects with Community Teams and other

 

RESOLVED – That Councillor N Buckley (Alwoodley), Councillor R Stephenson (Harewood) and Councillor G Wilkinson (Wetherby) be appointed to the Outer North Housing Advisory Panel for the 2016/17 Municipal year:

 

12.

APPOINTMENT OF CO-OPTEES TO COMMUNITY COMMITTEES pdf icon PDF 300 KB

To consider a report by the Solicitor which invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2016/2017 Municipal year.

 

(Report attached)

 

Minutes:

The City Solicitor submitted a report inviting Members to give consideration to appointment of Co-optees onto the Outer North East Community Committee for the 2016/17 Municipal year.

 

John Grieve, Governance Services, presented the report and responded to Members comments and queries.

 

It was the view of Members that in future there may be a need to appoint

Co-optees for a particular issue/ topic, but it was not considered appropriate at this time.

 

RESOLVED – To not pursue the appointment of Co-optees onto the Community Committee at this stage, the option to appoint be revisited if the need arises.

 

13.

OUTER NORTH EAST COMMUNITY COMMITTEE BRIEFING NEIGHBOURHOOD TEAMS - JUNE 2016 pdf icon PDF 304 KB

To consider a report by the Director of Adult Social Care which highlights steps taken to provide an integrated service for District Nursing, Community Matrons, Intermediate Care Services and area-based Social Work which formerly operated to geographical populations with therapy services spread across intermediate care and domiciliary physiotherapy.

 

(Report attached)

 

Minutes:

The Chief Officer, Access & Care Delivery, Adult Social Care submitted a report which highlighted the steps taken to provide an integrated service for District Nursing, Community Matrons, Intermediate Care Services and area-based Social Work which formerly operated to geographical populations with therapy services spread across intermediate care and domiciliary physiotherapy.

 

James Turner, Project Leader, Adult Social Care together with Hannah Carey and Jane Ashton presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  The Leeds model, how it looks today

·  What is working well

·  Continuing to develop the Leeds model

·  Benefits – Individual Outcomes

·  Benefits – Clinical Outcomes

 

Councillor Lamb raised the issue of cross border healthcare provision, suggesting that he was aware of Leeds residents who lived in close proximity to the North Yorkshire border had been able to gain access to North Yorkshire Healthcare Services.

 

In responding officers said a number of North Leeds GP practices did have local arrangements in place that allowed their patients access to North Yorkshire Healthcare provision. Establishing closer relationships with GP practices continue to be developed but a more strategic approach was required.

 

Councillor Lamb suggested that the different Healthcare Partners need to begin a conversation which quantifies the level of need, the resources available and the level of support required.

 

In drawing the discussion to a conclusion the Chair said he was aware that a meeting was taking place on 20th June 2016 which would bring together the necessary partners with a view to producing an action plan.

 

 

RESOLVED –

 

(i)  That the contents of the report be noted

 

(ii)  To note the desire of officers to return to the Community Committee Chair’s Forum in July 2016 with a summary of this round of updates and also a proposal to open discussions about the possibility of holding integration workshops involving Elected Members, Citizens, Health & Adult Social Care professionals, Volunteers and third sector representatives and other partners

 

14.

CHILDREN'S SERVICES UPDATE REPORT pdf icon PDF 296 KB

To consider a report by the Director of Children’s Services which provides an update on activity and progress of Children’s Service’s against the Children and Young People’s Plan and an overview of some of the key activities and issues in the area.

 

(Report attached)

 

 

 

Additional documents:

Minutes:

The Director of Children’s Services submitted a report which provided an update on activity and progress of Children’s Services against the Children and Young People’s Plan and also provided an overview of some of the key activities and issues within the area.

 

The following documents were appended to the report for information/ comment of the meeting:

 

·  Summary of data relating to the Children and Young Peoples Plan (Appendix 1 referred)

·  EPOSS Cluster Summary (Appendix 2 referred)

·  Alwoodley, Roundhay and Moortown (A.R.M.) Cluster (Appendix 3 referred)

 

Gillian Mayfield, Area Head Targeted Services (East, North East) Children’s Services together with Sue Morgan (EPOSS Cluster) presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Key headline data shows that the Outer North East Area had the lowest share of children on child protection plans

·  74.5% of 5 year olds living in the area reached a good level of development, above the city average of 61.7%

·  71.7% of year11’s gained 5 or more GCSE’s at A* - C including English and Maths. 100% of primary schools and 74% of Secondary Schools were rated good or better by Ofsted.

·  School attendance remained high, although slightly down on the previous year.

·  Uncertainty around future budgeting

 

In offering comment Councillor Lamb said it was good to see the progress made in the clusters.

 

Councillor Stephenson asked if academies bought back into the service.

 

In responding officers confirmed academies did buy back into the service.

 

Responding to a query around schools in North Yorkshire, officers confirmed there was pressure from schools in North Yorkshire, teams were supporting families but North Yorkshire schools did not contribute to funding of the service.

 

RESOLVED –

 

(i)  To support the ongoing funding of Clusters from 2017 and beyond

 

(ii)  To welcome the breadth and type of activity delivered through the Clusters

15.

LETTINGS POLICY REVIEW CONSULTATION UPDATE pdf icon PDF 95 KB

To consider a report by the Director of Housing and Environment which sets out the proposals being consulted on to the council’s lettings framework, including the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies.

 

The report also sets out the proposed consultation process and timescales for implementation of the new policies.

 

(Report attached)

Additional documents:

Minutes:

The Director of Environment and Housing submitted a report which set out the proposals being consulted upon in respect of the Council’s lettings framework, including the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies.

 

The report also sets out the proposed consultation process and timescales for implementation of the new policies.

 

The following documents were appended to the report for information/ comment of the meeting:

 

·  List of approved local lettings policies (Appendix a referred)

·  Consultation Survey form

 

Kathryn Bramall, Housing Manager, Environment and Housing presented the report and highlighted the following issues from the report:

 

·  The majority of the local lettings policies had been in place for many years and whilst they had been periodically reviewed, there had been little or no change

·  The LLPs did not comply with equalities legislation, leaving the Council open to legal challenge based on discrimination

·  The LLPs often rely on the judgement that tenancy behaviour was linked to age, rather than evidence.

·  There was inconsistent application of the policies with evidence that they restricted housing opportunities to younger people in some communities and resulted in concentrations in other areas.

 

In seeking clarification Councillor J Procter said there already existed a local lettings policies for Wetherby and Harewood, would these local lettings policies remain.

 

In responding, the Housing Manager said at this stage she could not provide those assurances but it was highly likely they would remain.

 

RESOLVED

 

(i)  To note the proposed consultation process and timescales for implementation of the new policies

 

(ii)  That the feedback provided by Members (Consultation survey form) be put forward as this Community Committee’s response to the consultation process.

16.

COMMUNITY COMMITTEE UPDATE REPORT pdf icon PDF 1 MB

To consider a report by the Outer North East Area Leader which provides an update on the on-going work programme of Outer North East Community Committee.

 

 

(Report attached)

 

Additional documents:

Minutes:

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

 

The following document was appended to the report for information/ comment of the meeting:

 

·  The minutes of the Outer North East Environmental Sub Group held on 15th March 2016(Appendix A referred)

·  Update from the Council’s Forward Planning and Sustainable Development Team regarding neighbourhood planning activity in the Outer North East area (Appendix B referred)

 

Andrew Birkbeck, Area Officer, presented the report and highlighted the main issues which included:

 

·  The Moor Allerton Hub which officially opened on the 9th May 2016

·  A demonstration/ training of a Speed Indication Device (SID) provided to Town and Parish Council’s from the Outer North East area, the equipment being demonstrated by the Council’s Road Safety Team

·  Neighbourhood Planning activity in the Outer North East area

 

In offering comment on the Speed Indication Device (SID), Councillor Robinson said that following a demonstration/ training on the device Collingham & Linton Parish Council had agreed to purchase the equipment for use in their area, Councillor Wilkinson reported that Boston Spa had also agreed to purchase a device.

 

Referring to neighbourhood planning activity in the Outer North East area, Councillor J Procter repeated his comments made at the previous meeting in that progress in developing neighbourhood plans should be reported to the appropriate Community Committee. He said the lack of consultation was contrary to the process agreed by the Executive Board.

 

He said Neighbourhood Plans could impact on neighbouring Parish & Towns Councils and it was important for Community Committees to have that overview so as to feed into the Planning process, under the current operating arrangements Planning Officers did not know the views of the Community Committee which was unacceptable.

 

In offer comment the Area Leader said it was important that planning officers were aware of Members concerns.

 

RESOLVED

 

(i)  That the contents of the report be noted

 

(ii)  That the Area Leader be requested to raise with the Chief Planning officer the concerns expressed by the Committee in respect of neighbourhood planning activity

 

17.

OUTER NORTH EAST WELLBEING AND YOUTH ACTIVITY FUND BUDGETS pdf icon PDF 305 KB

To consider a report by the East North East Area Leader, which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding or Youth Activity Funding.

 

The Committee are also requested to revisit the option of establishing some ‘minimum conditions’ for approving delegated decisions for the forthcoming municipal year.

 

 

(Report attached)

 

 

 

 

 

Additional documents:

Minutes:

The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Funding and Youth Activity Funding.

 

The report also requested Members to revisit the option of establishing some “minimum conditions” for approving delegated decision for the forthcoming municipal year.

 

Appended to the report were copies of the following documents for information / comment of the meeting:

 

·  Outer North East Community Committee Wellbeing Revenue (Appendix A referred)

 

·  Outer North East Community Committee Youth Activity Funding (Appendix B referred)

 

·  Outer North East Community Committee Priorities 2016/17 (Appendix C referred)

 

 

Andrew Birkbeck, Area Officer, presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  To note the current budget position for 2016/17 financial year.

 

(ii)  That the following project requesting Wellbeing Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Scarcroft Village Playground

 

Scarcroft Village Playground Group

 

 

£10,000 (£5,000 Wellbeing Revenue Funding and £5,000 Capital Funding)

 

Activities for Wetherby in support of the Elderly

 

Wetherby In Support of the Elderly (WISE)

 

 

Deferred

 

(iii)  That the following projects requesting Youth Activity Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Chabad Lubavitch Summer Schemes

 

 

Chabad Lubavitch Youth Organisation

 

 

Declined

 

Junior coaching and training services

 

Collingham & Linton Cricket Club

 

Deferred for further discussions with applicant

 

 

(iv)  To note that the following applications had been approved since the Community Committee met on 7th March 2016 under the delegated authority of the Assistant Chief Executive (Citizens and Communities)

 

Project

Organisation

Amount Granted (£)

 

Building Capacity and Developing

 

Moor Allerton elderly Care

 

 

£6,280

 

Out with the old, in with the New

 

Slaid Hill in Bloom

 

£973.42

 

(v)  To agree that all 3 Ward Members must be in agreement (unanimous) for a delegated decision to be approved. 

18.

DATE AND TIME OF NEXT MEETING

 

To note that future meetings of the Committee will be arranged as follows:

 

·  Monday 12th September 2016

·  Monday 12th December 2016

·  Monday 20th March 2017

 

(All meetings to commence at 5.30pm)

 

 

Minutes:

RESOLVED – To note that future meetings of the Committee be arranged as follows:

 

·  Monday 12th September 2016

·  Monday 12th December 2016

·  Monday 20th March 2017

 

(All meetings to commence at 5.30pm)