Agenda and draft minutes

Outer North East Community Committee
Monday, 17th June, 2019 5.30 pm

Venue: Civic Hall, Leeds

Contact: John Grieve 0113 37 88662 

Items
No. Item

1.

Chair's Opening Remarks

Minutes:

The Chair paid tribute to former Community Committee Chair, Councillor Gerald Wilkinson, commenting that Gerald had been an excellent Chair and his guidance and hard work was greatly appreciated by all Members of the Committee.

2.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

3.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

4.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

The Chair accepted the inclusion of a Late Item onto the agenda “Outer North East Community Committee – Finance Report”. This additional report was not available at the time of agenda publication/ certification and it was considered to be in the best interests of the Council and other parties concerned that the matter be considered without delay (Minute No. 19 referred)

5.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillors: M Robinson, R Stephenson and G Wilkinson

 

6.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

 

7.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

 

8.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 276 KB

To confirm as a correct record the minutes of the previous meeting held on 18th March 2019.

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 18th March 2019 were confirmed as a true and correct record

9.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

Leeds Anti-Social Behaviour Team Review (Minute No. 54 referred) – Councillor Buckley said anti-social behaviour continued to be an issue in the Alwoodley area. He said that recently a traveller’s encampment had appeared on local green space within the area and attempts to contact appropriate authorities had been difficult with many of the Services having automated systems.

 

The Chair suggested there was another item on the agenda dealing with the issue of anti-social behaviour and further information may be forthcoming at that time.  

10.

NEIGHBOURHOOD PLANNING - UPDATE pdf icon PDF 121 KB

To receive a report from the Chief Planning Officer which provides an update on Neighbourhood Planning activity in the Outer North East area.

 

 

(Report attached/ to follow)

Minutes:

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

 

The report highlighted:

 

Made Neighbourhood Plans in Outer North East:

 

·  Alwoodley

·  Bardsey-cum-Rigton

·  Barwick in Elmet and Scholes

·  Boston Spa

·  Bramham-cum-Oglethorpe

·  Clifford

·  Collingham

·  Linton

·  Scarcroft

·  Thorp Arch

·  Walton

Alwoodley

Stage: Made

 

·  The Parish Council is currently considering a review of the neighbourhood plan. Officers and a consultant have been advising on this.

Barwick-in-Elmet and Scholes

Stage: Made

 

·  The Parish Council is currently considering a partial review of the neighbourhood plan in respect of a Local Green Space designation.

Aberford and District

Stage: Examination

 

·  Ann Skippers has been appointed to undertake the examination of the Aberford Neighbourhood Plan.

·  Further publicity on 2 of the neighbourhood plan submission documents concluded on 1st April 2019 and procedural requirements have been met.

·  The independent examiner has indicated that the examination is now back on track and that she will issue a confidential draft report for fact-checking by 11th June.

·  It’s anticipated that the referendum could take place in September.

Wetherby

Stage: Examination

 

·  Terry Heselton has been appointed as the independent examiner for the Plan.

·  Wetherby Town Council has submitted the neighbourhood plan for independent examination.

·  Regulation 16 Publicity is taking place between 7th May and 18th June (closing at 5pm).

·  Any representations made will be sent to the independent examiner for his consideration as part of the examination process.

Other Neighbourhood Plans in Preparation

 

·  Shadwell Parish Council conducted Pre-Submission Consultation on their Neighbourhood Plan between 22nd October and 3rd November 2018. Officers are now supporting the steering group in preparing the submission draft neighbourhood plan, in particular on the basic conditions statement and outstanding mapping issues. It is anticipated that the NP will be submitted to the Council in July.

·  East Keswick Parish Council have re-drafted their neighbourhood plan and are going to commence the pre-submission consultation in June. The consultation process has been outlined and officers will be providing ongoing support in the build up to the formal consultation period. Members will have the opportunity to comment on the draft plan and on the Council’s formal comments.

·  Thorner: Officers met with the Steering Group in March to discuss next steps and continue work on the draft neighbourhood plan. It is anticipated that pre-submission consultation will take place by the end of 2019.

Commenting on the Alwoodley Plan, Members queried if a decision to review the Plan had been made by the Parish Council yet.

 

Officers reported that investigations were still ongoing with no conclusion reached at this stage.

 

Members noted that Barwick-in-Elmet and Scholes Parish Council were considering a partial review of the plan following the de-designation of a local green space in the area.

 

Officers reported that further examination of the plan would be required if the de-designation issue was pursued.

 

In providing an update on the Aberford and District Plan, officers reported that the Examination Report had been  ...  view the full minutes text for item 10.

11.

Leeds Anti-Social Behaviour Team - Service Review Update pdf icon PDF 323 KB

To receive a report by the Head of Operational Delivery, Communities & Environment which provides an update on Leeds Anti-Social Behaviour Team Review.

 

 

(Report attached)

 

Minutes:

With reference to the previous meeting on 18th March 2019 when Members received an update on the Citywide; Leeds Anti-Social Behaviour Team (LASBT) Review.

 

In the discussion that took place, Members agreed the following outcomes:

 

(i)  That further engagement with Parish and Town Council’s takes place and that a representative from the LASBT be invited to the next Parish Council Forum.

 

(ii)  That a Senior Member from the LASBT be invited to the next meeting of this Committee on 17th June 2019 to provide further information about Temporary Event Notices (TENs), noise nuisance and a further update on the Review Consultation.

 

(iii)  That an explanation of the customer satisfaction figures (Page No.45 of the submitted report) together with clarification of the process, be supplied to all Members of the Committee

 

(iv)  That  a representative of LASBT be invited to future Ward Member Meetings

 

The Chair introduced and welcomed Neil Bowden, Anti-Social Behaviour Team Manager, Communities & Environment who provided an update on the actions agreed at the last meeting.

 

Members were informed that a representative from LASBT would be in attendance at the next Parish Council Forum (July 2019 to be confirmed). Information about Temporary Event Notices (TENs), noise nuisance and a further update on the Review Consultation had already been circulated to Members in advance of the meeting. An explanation of the customer satisfaction figures (as referred to in the submitted report) together with clarification of the process had been made available to Members at the commencement of the meeting. In respect of Ward Members Meetings it was confirmed that a representative of LASBT would attend future Ward Member Meetings.

 

In the discussion that followed Members queried how complaints about noisy neighbours were investigated.

 

Members were informed that if there were persistent noise/nuisance complaints about the same property an investigation would be undertaken and evidence gathered. Sound monitoring equipment would be installed at the complainants property, the complainant would also be requested to keep a log of any noise/ nuisance incidents and to activate the sound monitoring equipment. The equipment would remain in place for a period of 7-10 days to allow adequate opportunity to gather any necessary evidence, after which enforcement proceedings may be instigated if determined necessary. 

 

Members queried if noise from other properties could also be picked up by the sound monitoring equipment.

 

Members were informed that noise from other properties would not be pick up, the recording equipment was focused on the property that was subject of the complaint.

 

The Chair thanked Mr Bowden for his attendance and contributions.

 

 

 

 

12.

Leeds Health and Care Plan, Continuing the Conversation pdf icon PDF 2 MB

To consider a report of the Chief Officer, Health Partnerships Team which provides an update on the progress made in delivering the actions contained within the Leeds Health and Care Plan following the previous engagement with the Committees in autumn 2017.

 

The report details progress made in implementing the emerging Local Care Partnerships (LCPs), outlines the rationale for refreshing the Leeds Plan, progress made to date and seeks Members consideration in appointing  representatives from this Committee onto the Local Care Partnership (LCPs)

 

 

(Report attached)

Minutes:

The Chief Officer, Health Partnerships Team submitted a report which provided an update on the progress made in delivering the actions contained within the Leeds Health and Care Plan following the previous engagement with the Committees in autumn 2017.

 

The report detailed progress made in implementing the emerging Local Care Partnerships (LCPs) and outlined the rationale for refreshing the Leeds Plan, the progress made to date and sought Members views in appointing  representatives from this Committee onto the Local Care Partnership (LCPs)

 

The Chair welcomed to the meeting: Tony Cook (Chief Officer Health Partnership Team, Tim Reilly (Head of Leeds Plan, Health Partnership Team, Helen Thurston, lead for Delivery Support Health Partnership Team and Georgia Kaye (Project Officer, Health Partnership Team)

 

Addressing the report, the Chief Officer, Health Partnership Team explained:

 

·  What is the Leeds Health and Care Plan

·  What are Local Care Partnerships

·  The progress made in the last year – Engagement

·  Progress made through the Leeds Plan

·  The next steps

·  Appointing Elected Members to Local Care Partnerships

·  The role of Elected Members on Local Care Partnerships

 

In offering comments Members suggested there had been a similar initiative to this one back in 2012, was this a case of reinventing the wheel.

 

In responding Members were informed that since that time significant progress had been made: there were now in place contractual agreements, timescales were been set, new robust information sharing mechanisms were now in place, with Leeds being looked upon as one of the most progressive areas within the country.

 

Commenting on waiting times for GP appointments, Members pointed out that there was no consistency across the city, for example, in one GP Practice in the Headingley area you could obtain a same day appointment, but this was not typical in other practices in other areas. It was also suggested that people who were experiencing difficulties in obtaining an appointment or people who were not registered with a GP would attend Accident & Emergency simply to be seen by a doctor, when would evening appointments at GP Surgeries be compulsory.

 

In responding officers reported that weekend/ evening appointments were available in all areas but not in all practices. It was acknowledged there was a need to strengthen General Practices and practitioners were working hard to improve waiting times but there were many workforce challenges.

 

 

Members were informed it was the NHS who negotiated the contracts with the Care Partnerships and currently conversations were taking place with the General Practitioners about the contract rules.

 

Members expressed the view that the Local Care Partnership did not have the “contractual levers” to change the process. It was the General Practitioners that determined how the service would be delivered, the service were self-organised.

 

Members were informed that changes had taken place, the contracts would now be agreed nationally with significant contractual changes in place to develop the Primary Care Network.

 

Members queried how change would be monitored over the next 12 month period.

 

Members were informed that a series of indicators would  ...  view the full minutes text for item 12.

13.

Community Committee Appointments 2019/2020 pdf icon PDF 487 KB

To consider a report by the City Solicitor which invites the Committee to note the appointment of Councillor Norma Harrington as the Chair of the Community Committee for 2019/20 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to the following Outside Bodies, as appropriate:

 

·  Those Outside Bodies as detailed at section 19 / Appendix 1 of this report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions, as listed; and

·  Those Children’s Services Cluster Partnerships, also as listed.

 

(Report attached)

Additional documents:

Minutes:

The City Solicitor submitted a report which invited the Committee to note the appointment of Councillor Norma Harrington as the Chair of the Outer North East Community Committee for the 2019/20 Municipal Year as agreed at the recent Annual Council Meeting, and to make appointments to the following: those Outside Bodies listed in appendix A of the submitted report, the Community Committee “Champions”, Children’s Services Cluster Partnerships and the Corporate Parenting Board for the 2019/20 Municipal year.

 

The report provided background information and commentary on each of the categories to be appointed.

 

RESOLVED

 

(i)  To note the appointment of Councillor Norma Harrington as the Chair of the Outer North East Community Committee for the 2019/20 Municipal Year

 

(ii)  That appointments be made as follows:

 

Outside Bodies

 

That Dr Stella Walsh be appointed as the City Council’s representative on the Ancient Parish of Barwick in Elmet Trust, the terms of the appointment to be for a period of 4 years.

 

Community Committee Champions

 

·  Environment & Community Safety – Councillor G Wilkinson

·  Children’s Services – Councillor D Cohen

·  Employment, Skills and Welfare - Councillor  M Robinson

·  Health, Wellbeing  and Adult Social Care – Councillor N Harrington

 

Children’s Services Cluster Partnership Representative

 

Alwoodley (ARM) – Councillor D Cohen (Alwoodley)

 

EPOSS (Elmet partnership of schools and services) – Councillor A Lamb (Wetherby) – Councillor R Stephenson (Harewood)

 

Corporate Carers Board

 

Councillor R Stephenson

 

The Emmerdale Stakeholder Panel

 

To note that Harewood Ward Member had appointed Councillor R Stephenson as the Chair of the Emmerdale Stakeholder Panel for the 2019/20 period

 

14.

Community Committee Nominations to Housing Advisory Panels (HAP) pdf icon PDF 479 KB

To consider a report of the Chief Officer Housing Management which seeks Ward Councillor nominations from the Community Committee to the Outer North East Housing Advisory Panels (HAP).

 

 

(Report attached)

Additional documents:

Minutes:

The Chief Officer Housing Management submitted a report which sought Ward Councillor nominations from this Committee to the Outer North East Housing Advisory Panel (HAP)

 

In providing background information the report outlined the following key functions of the HAP:

 

·  Be aware of the needs of local communities and wider Council priorities and use HAP funds to support a range of community and environmental projects that help support these.

·  Work with local housing and other Council teams to help review and monitor the delivery of local services and help shape services that meet the local communities’ needs.

 

RESOLVED – That Councillor N Buckley (Alwoodley), Councillor S Firth (Harewood) and Councillor G Wilkinson (Wetherby) be appointed to the Outer North East Housing Advisory Panel for the 2019/20 Municipal year.

 

15.

Appointment of Co-optees to Community Committees pdf icon PDF 357 KB

To consider a report by the City Solicitor which invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2019/20 Municipal year.

 

 

(Report attached)

Minutes:

The City Solicitor submitted a report which invited Members to give consideration to the appointment of Co-optees onto the Outer North East Community Committee for the 2019/20 Municipal year.

 

It was the view of Members that in future there may be a need to appoint

Co-optees for a particular issue/ topic, but it was not considered necessary at this time.

 

RESOLVED – To not pursue the appointment of Co-optees onto the Community Committee at this stage, the option to appoint be revisited if the need arises.

16.

Outer North East Community Committee Sub Group Nominations pdf icon PDF 164 KB

To consider a report by the Area Leader which seeks nominations to each of the Outer North East Community Committee Sub Groups for 2019/20

 

 

(Report)

 

 

Minutes:

The Area Leader submitted a report which sought nominations to the Committee’s Environmental Sub Group for the 2019/20 Municipal period.

 

RESOLVED – That Councillors: N Buckley, M Robinson and G Wilkinson be appointed to the Outer North East Community Committee’s Environmental Sub Group for the 2019/20 Municipal period

17.

Outer North East Community Committee - Forward Plan 2019/20 pdf icon PDF 617 KB

To consider a report by the Area Leader which introduces the Outer North East Forward Plan for 2019/20. The report details the Community Committee meeting dates and sets out workshop themes, as well as providing an update on engagement with the local communities.

 

(Report attached)

 

 

 

Minutes:

The Area Leader submitted a report which introduced the Outer North East Community Committee Forward Plan for 2019/20. The report details the Community Committee meeting dates and sets out proposed workshop themes, as well as providing an update on engagement with the local communities.

 

In discussing potential ideas for a Workshop Session Members suggested that Dementia Training would be a useful subject. The session to be delivered as a separate meeting and not to be incorporated within one of the scheduled Community Committee meetings.

 

Members were supportive of the proposal.

 

The Chair also referred to the receipt of a letter from Councillor Matthew Robinson who was seeking the support of the Community Committee in requesting Leeds City Council’s Highways and Transportation Department to bring forward new plans to improve the situation around Heavy Goods Vehicles (HGVs) in the Outer North East Area.

 

It was suggested that the issue of   Heavy Goods Vehicles (HGVs) in the Outer North East Area be added to the Forward Plan and officers from LCC Highways and Transportation be requested to attend the next meeting of the Community Committee.

 

RESOLVED –

 

(i)  That the contents of the report by noted

 

(ii)  That the issue of   HGVs in the Outer North East Area be added to the Forward Plan and officers from LCC Highways and Transportation be requested to attend the next meeting of the Community Committee in September 2019.

 

(iii)  That arrangements be made for Members of the Outer North East Community Committee to receive a Workshop Session on Dementia Training

 

 

 

 

18.

Date and Time of Next Meeting

To note that the next meeting will take place on Monday, 16th September 2019 at 5.30pm at John Riley House, Barwick in Elmet, LS15 4HZ (TBC)

Minutes:

RESOLVED – To note that the next meeting will take place on Monday, 16th September 2019 at 5.30pm at John Riley House, Barwick in Elmet, Leeds, LS15 4HZ

19.

Outer North East Community Committee - Finance Report pdf icon PDF 404 KB

To receive a report by the Outer North East Localities Officer which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

 

(Report attached)

T

Minutes:

The Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

Included within the report were:

 

·  Details of the Wellbeing Budget position

·  Wellbeing proposals for consideration and approval

·  Details of projects approved via Delegated Decision

·  Monitoring information of its funded projects

·  Details of Youth Activities Fund (FAF) position

·  You Activitties Fund proposals for consideration and approval

·  Details of the Community Infrastructure Levy Budget

 

Preet Matharu, Localities Officer, presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  To note the Wellbeing Budget Position 2019/20.

 

(ii)  That the following Wellbeing Projects be determined as follows:

 

Project

Organisation

Amount Granted (£)

Boston Spa Weekend Festival

 

Boston Spa Festival

£1,000

(Wetherby)

Chippies Quarry

LCC Parks & Countryside and Friends of Chippies Quarry

Deferred for further consultation with Ward Members

Grange Park Sports Club Refurbishment

 

Grange Park Sports Club

£5,000

(Wetherby)

Updating Our Flowerbeds and Encouraging Volunteers

 

Slaid Hill in Bloom

£1,060

(Alwoodley & Harewood)

Exercises Classes

Moor Allerton Community Hub (Leeds City Council)

 

£500

(Alwoodley)

St Johns Garth and Church Drive

Leeds City Council – Highways

£1,400

(Harewood)

 

Community Engagement

Wetherby Councillors

£1,000

(Wetherby)

 

Small Grants

Wetherby Councillors

£1,000

(Wetherby)

 

Grit Bins and Skips

Wetherby Councillors

£1,000

(Wetherby)

 

Grit Bins and Skips

Alwoodley Councillors

£6,000

(Alwoodley)

 

Music Centre Summer School

Alwoodley Councillors

Declined

Leeds Jewish Welfare Board

Alwoodley Councillors

£6,684.48

Part funded

(Alwoodley)

 

 

 

(iii)  To note that since the last meeting on 18th March 2019, no projects had been considered and approved by DDN

 

(iv)  To note the Monitoring information of funded projects

 

(v)  That the following Youth Activity Projects be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Breeze Holiday Camps

 

Breeze Team

 

£1,877.50

Alwoodley)

 

 

Community Youth Summit 2019

 

Communities Team

 

£11,000

(Harewood and Wetherby

 

 

(vi)  To re-confirm that all three Ward Members must give their unanimous approval for a delegated decision to be approved (Via a Ward Member meeting or email)

 

(vii)  To note details of the Community Infrastructure Levy, as referred to in paragraph 47 of the submitted report