Agenda and minutes

Venue: Woodsley Road Community Centre

Contact: Andy Booth 0113 247 4325 

Items
No. Item

1.

Late Items

To identify items which have been admitted ti the agenda by the Chair for consideration.

 

(the special circumstances shall be specified in the minutes)

 

Minutes:

There were no late items however there was additional information submitted with regards to the following:

 

·  Agenda Item 13 – Topic Report – Update on progress following childhood obesity discussion at the Inner North West Community Committee on Children and Family Health

·  Agenda Item 14 Wellbeing Fund Update and 2014/15 End of Year Monitoring Report – Project summaries of applications received,

 

 

2.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct

 

Minutes:

There were no declarations of disclosable pecuniary interests.

 

 

3.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were submitted on behalf of Councillors G Harper, J Chapman and N Walshaw.

 

 

4.

Minutes - 20 May 2015 pdf icon PDF 66 KB

To confirm as a correct record, the minutes of the meeting held on 20 May 2015

Minutes:

RESOLVED – That the minutes of the meeting held on 20 May 2015 be confirmed as a correct record.

 

5.

Open Forum

In accordance with paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

 

A member of the Headingley Planning Group expressed dissatisfaction at the decision for the Planning Sub Group to move from monthly to bi-monthly meetings and also at the end of funding from the Community Committee for the Community Planner post.  It was felt that the sub group needed to meet monthly due to the level of planning activity in the Inner North West and that there was sufficient Wellbeing funds available to continue the Community Planner post.  These comments were supported by other members of the public present. 

 

In response to these concerns it was reported that the full Community Committee had taken the decision to no longer fund the Community Planner role.  Inner North West was the only Community Committee across the City that funded such a role.  With regards to the frequency of Planning Sub Group meetings, it was reported that this was a matter for the group and those involved could seek to arrange additional meetings.  A suggestion was made that when Elected Members met with planning officers, where possible any interested members of the public could be involved.  It was proposed for a briefing to be provided to all members of the Planning Sub Group including public representatives.

 

Members were informed that the police had requested that the Hyde Park Unity Day should finish no later than 7.00 p.m.  The organisers provided the security for the event and a request was made asking the Community Committee to support a later finish time of 8.00 p.m.

 

In response to concerns regarding the number of different bin collections on Ash Grove, it was reported that this street was a cut off point in the rounds and each side of the street had different collection rounds.

 

 

6.

Community Committee Appointments 2015/16 pdf icon PDF 342 KB

To receive and consider the attached report of the City Solicitor

Additional documents:

Minutes:

The report of the City Solicitor invited the Community Committee to make appointments to outside bodies, the Corporate Carer’s Group, Community Committee Area Lead Members and Children’s Services Cluster Partnerships.

 

RESOLVED – That the following appointments be made for the 2015/16 Municipal Year:

 

Outside Bodies:

 

Cardigan Centre    -  Councillor N Walshaw

 

Swarthmore Education Centre   -  Councillor G Harper

 

Ireland Woods Children’s Centre  -  Councillor S Bentley

Management Committee

 

Community Lead Members:

 

Environment & Community Safety  -  Councillor C Towler

 

Children’s Services  -  Councillor N Walshaw

 

Employment, Skills and Welfare  -  Councillor J Pryor

 

Health, Wellbeing and Adult Social Care -  Councillor J Akhtar

 

Cluster Partnerships

 

Extended Services North West  -  Councillor J Bentley

 

Inner NW Hub  -  Councillor J Pryor

 

Open XS  -  Councillor C Towler

 

Corporate Carers Group

 

Councillor N Walshaw

 

 

7.

Inner North West Community Committee membership of the 'Inner North West' Housing Advisory Panel (HAP) pdf icon PDF 315 KB

To receive and consider the attached report of the Chief Officer, Housing Management

Minutes:

The report of the Chief Officer, Housing Management clarified the current position in terms of Ward Councillor Membership of the Inner North West Housing Advisory Panel.

 

 

The Committee was informed of arrangements following the transfer of Kirkstall Ward to Inner West Community Committee area and it was requested that two nominations be made to the Inner North West Housing Advisory Panel.

 

RESOLVED – That Councillors S Bentley and J Akhtar be appointed to the Inner North West Housing Advisory Panel for the 2015/16 Municipal Year.

 

 

8.

Nominations to Community Committee Sub Groups pdf icon PDF 311 KB

To receive and consider the attached report of the West North West Area Leader

Minutes:

The report of the West North West Area Leader set out the roles of the Inner North West Community Committee Sub Groups and sought nominations for Chairs to the sub groups.  It also sought nominations for both Elected Member and resident. representatives.  Members were also asked to consider the establishment of a General Purposes Sub Group.

 

RESOLVED –

 

(1)  That the following appointments be made to Sub Groups for the 2015/16 Municipal Year:

 

Children & Young People  Planning  Environment

Cllr J Pryor (Chair)    Cllr N Walshaw (Chair)  Cllr C Towler (Chair)

Cllr G Harper  Cllr S Bentley  Cllr J Bentley

Cllr S Bentley  Cllr G Harper   Cllr J Walker

  Cllr J Illingworth

 

Resident representation to be retained as per the 2014/15 Municipal Year.

 

(2)  That a General Purposes Sub Group be established.  Councillor Pryor as Chair of the Inner North West Community Committee to Chair the General Purposes Sub Group.  All Inner North West Elected Members to sit on the General Purposes Sub Group.

 

 

9.

Area Update Report pdf icon PDF 334 KB

To receive and consider the attached report of the West North West Area Leader

Minutes:

The report of the West North West Area Leader provided Members with a summary of recent sub group and forum business.  It also provided updates on Little London and Meanwood Community Centres and the new pricing policy for Community Centres.

 

It was reported that a key element of the new community centre pricing policy would be the approval of free lettings.  Members were informed of organisations that had applied for free lettings at the new Little London Community Centre and that any new users seeking free lettings would have to apply via the Community Committee or for a decision to be made under delegated powers.

 

With regard to the future of Meanwood Community Centre, Members supported the approach to explore the option of creating a new management committee for the building.

 

RESOLVED –

 

(1)  That the Key Messages from Sub Groups and Forums be noted.

(2)  That the new pricing policy for Community Centres and the updates on Little London and Meanwoood Community Centres be updated.

(3)  That Free Lettings be agreed for users of the new Little London Community Centre, where such arrangements were already in place for those groups in the previous centre.

 

 

10.

Topic Newsletter 2014-15 pdf icon PDF 287 KB

Additional documents:

Minutes:

The report of the West North West Area Leader asked Members to consider a newsletter style report which looked back at the topics that the Inner North West Community Committee considered during the 2014/15 Municipal year.

 

In addition to the newsletter which was circulated with the report, Members received an update on progress following the childhood obesity discussion at the workshop on Children and Family Health.

 

Chris Baird of the West North West Locality team addressed the Committee regarding the forthcoming changeover period.  Issues discussed included the following:

 

·  There would not be as much funding this year and work would have to be planned within existing resources.  The new waste collection routes would be in operation.

·  Work with partner organisations.

·  Dealing with inappropriate waste.

·  Provision of textile banks.

·  It was aimed to empty full bins as soon as possible.

·  Recycling and food waste.  It was reported that a bid to extend the food waste collection pilot had been unsuccessful.

 

RESOLVED – That the newsletter report be noted and the newsletter be circulated more widely.

 

 

11.

Topic Report pdf icon PDF 309 KB

To receive and consider the attached report of the West North West Area Leader

Minutes:

The report of the West North West Area Leader outlined proposals for topic discussions in the 2015/16 Municipal Year.

 

The following issues were discussed:

 

·  Social Isolation – it was suggested that Members may wish to look at this in more detail at a sub group meeting.

·  Engagement with Children and Young People – it was reported that there had been difficulties getting children and young people to attend arranged meetings.  It was proposed that a stand alone event be held and that it be the topic discussion at the Community Committee meeting to be held in March 2016.

·  Highways and Car Parking – it was suggested that this be considered at a future meeting of the Environment Sub Group.  It was requested that full feedback be given to the Community Committee.

·  It was proposed that the topic discussion for the meeting on 10 September 2015 focussed on Improving accessibility, focus on housing, town centres and highways.

·  Members were asked to consider whether to have a focus on Domestic Violence as a topic for a future meeting.

·  Community Safety and Anti-Social Behaviour; focus on graffiti – It was proposed that this be developed as a topic for the Community Committee meeting of 17 December 2015.

 

RESOLVED – That the report be noted and topics for future meetings be agreed as set out in the report.

 

 

12.

Wellbeing Fund Update and 2014/15 End of Year Monitoring Report pdf icon PDF 336 KB

To receive and consider the attached report of the West North West Area Leader

Additional documents:

Minutes:

The report of the West North West Area Leader provided Members with an update on the budget position for the Wellbeing Fund for 2015/16 and the current position of the small grants and skips pots and those small grants and skips that had been approved since the last meeting.  It also provided end of year monitoring for 2014/15 and an update on the Youth Activity Fund.

 

Members’ attention was brought to the following applications for Wellbeing funding:

 

·  Open XS Cluster – Volunteering Project - £2,100 requested.

·  Leeds Community TimebankTimebank Community Connectors - £5,580 requested

·  Groundwork Leeds and Housing Leeds – Lovell Park Flats Landscape Design Plan - £3,000 requested

 

With regard to the Groundwork Leeds and Housing Leeds application, it was reported that the funds were requested to be used for the development of a landscaping plan and not to actually carry out any landscaping works.  It was queried as to why the application had been submitted to the Community Committee and what contribution was being made by the local Housing Advisory Panel.  It was suggested that the application be deferred to find the reasoning behind the application to the Community Committee.

 

RESOLVED –

 

(1)  That the current budget position for the Wellbeing Fund for 2015/16 be noted.

(2)  That the content of the end of year monitoring returns for projects funded in 2014/15 be noted.

(3)  That the current position of the small grants and skips pots and those small grants and skips that had been approved since the last meeting be noted.

(4)  That the current position of the Youth Activity Fund and those projects supported to date be noted.

(5)  That the following applications for Wellbeing funding be approved:

·  Open XS Cluster – Volunteering Project - £2,100

·  Leeds Community TimebankTimebank Community Connectors - £5,580

(6)  That the following application for Wellbeing funding be deferred:

·  Groundwork Leeds and Housing Leeds – Lovell Park Flats Landscape Design Plan - £3,000.

 

 

13.

Date and Time of Next Meeting

Thursday, 10 September 2015 at 7.00 p.m.

Minutes:

Thursday, 10 September 2015 at 7.00 p.m.