Agenda and minutes

Executive Board
Wednesday, 8th February, 2017 1.00 pm

Venue: Civic Hall, Leeds

Contact: Governance Services 

Webcast: View the webcast

Items
No. Item

131.

Chair of the Meeting

Additional documents:

Minutes:

In accordance with Executive and Decision Making Procedure Rule 3.1.5, in the absence of Councillor Blake who had submitted her apologies for absence from the meeting, Councillor J Lewis, as Deputy Leader, presided as Chair of the Board for the duration of the meeting.

132.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

 

 

 

Additional documents:

Minutes:

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

 

(a)  Appendix 1 to the report entitled, ‘Long Term Leases for Third Sector Affordable Housing Associations’, referred to in Minute No.144 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). As this report relates to the granting of leases to 3rd sector affordable housing providers it is considered that the public interest in maintaining the content of Appendix 1 as exempt from publication outweighs the public interest in disclosing the information;

 

(b)  Appendix 1 to the report entitled, ‘Design and Cost Report for the Acquisition of Unit 5, Landmark Court for Council Accommodation’, referred to in Minute No.146 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within it relates to the financial or business affairs of a particular of a person and the Council.  This information is not publicly available from the statutory registers of information kept in respect of certain companies and charities.  It is considered that since this information relates to a financial offer that the Council has submitted to purchase the property in a one to one negotiation it is not in the public interest to disclose this information at this point in time.  Also it is considered that the release of such information would or would be likely to prejudice the Council’s commercial interests in relation to other similar transactions in that prospective purchasers of other similar properties would have access to information about the nature and level of consideration which may prove acceptable to the Council.  It is considered that whilst there may be a public interest in disclosure, much of this information will be publicly available from the Land Registry following the completion of this transaction and consequently the public interest in maintaining the exemption outweighs the public interest in disclosing this information at this point in time;

 

(c)  Appendix 2 to the report entitled, ‘Relocation of the Medical Needs Teaching Service from the Grafton Centre’ referred to in Minute No.151 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information within it relates to the financial or business affairs of  ...  view the full minutes text for item 132.

133.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Additional documents:

Minutes:

No formal late items of business were added to the agenda, however, prior to the meeting, Members were in receipt of supplementary information to agenda item 17 (Leeds Site Allocations Plan Submission Draft Stage (Including Advertisement of Pre-Submission Changes to the Plan)) which sought the Board’s approval to recommend that full Council agrees to provide the necessary authority to the independent inspector appointed to hold Public Examination in order to enable the Inspector to make modifications to the Submission Draft of the Aire Valley Leeds Area Action Plan.

 

In addition, regarding the same agenda item, prior to the meeting Members were also in receipt of an updated version of a plan concerning Site Reference: MX2-39 (5372) – Parlington Estate, Aberford (Phase 1) which formed part of appendix 2 to the submitted report.  (Minute No. 148 refers).

 

In addition to this, Members were also in receipt of an addendum to agenda item 24 (Update on the Green Care Home), which updated paragraph 3.2 of the submitted report and provided Members with the latest position on this matter. (Minute No.136 refers).

134.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

Additional documents:

Minutes:

There were no declarations of interest made at the meeting.

135.

Minutes pdf icon PDF 144 KB

To confirm as a correct record the minutes of the meeting held on 14th December 2016

Additional documents:

Minutes:

RESOLVED – That the minutes of the previous meeting held on 14th December 2016 be approved as a correct record.

 

HEALTH, WELLBEING AND ADULTS

Additional documents:

136.

Update on The Green care home pdf icon PDF 168 KB

To consider the report of the Director of Adult Social Services which further to previous consideration of such matters at both Executive Board and Council, provides an update on The Green residential care home, following a decision about its future as part of the Better Lives Phase Three review of services.

 

Additional documents:

Minutes:

Further to Minute No. 99 of the Executive Board meeting held on 16th November 2016, and also further to Minute No. 68(b) of the Council meeting held on 11th January 2017, the Director of Adult Social Services submitted a report which provided an update regarding The Green residential care home, following a previous decision about its future as part of the Better Lives Phase Three review of services.

 

In receiving the submitted report, Board Members were also in receipt of an update on the current position in the form of an addendum to paragraph 3.2 of the submitted report. The update presented to Members notified the Board that further to the written commitment in principle, the Council had now received written confirmation that all three CCGs had committed to supporting up to 37 beds for intermediate / recovery services. It was intended that the 37 beds would be provided at The Green.

 

In presenting the report, the Executive Member paid tribute to all concerned for the extensive work which had been undertaken on this issue to date. In addition, emphasis was placed upon the high levels of demand for intermediate care in the city and how this proposal looked to maximise the use of resource in order to help to address such demands. Furthermore, it was noted that a transition plan for The Green would be submitted to the Board in due course, with it also being reiterated that individual residents of The Green, and their families, would be supported throughout any transition process.

 

In receiving and responding to concerns raised regarding the process by which the Council had reached the current position, the Board received reassurances: specifically noting that in terms of funding for the 37 bed provision, this had been secured as part of the wider NHS development of intermediate care beds and the Council and CCG intended to draw up a funding agreement for the service as part of the Better Care Fund arrangements. In addition, reassurance was also provided on next steps, the process by which any transition would be progressed and received further information on the associated timescales.

 

RESOLVED – That the contents of the submitted report, including the updated information provided to Board Members in the form of an addendum to paragraph 3.2 of the submitted report, be noted.

 

(Given that the substantive decisions taken on such matters were the subject of a previous Call In, the matters referred to within this minute were not eligible for Call In)

 

 

ECONOMY AND CULTURE

Additional documents:

137.

Leeds European Capital of Culture 2023 and Leeds Cultural Strategy pdf icon PDF 110 KB

To consider the report of the Director of City Development providing an update on the timescale of Leeds’ bid to become European Capital of Culture 2023, and also providing details on the development of the new Culture Strategy for Leeds 2017-2030.

 

(It is intended that a presentation on such matters accompanies this report at the Executive Board meeting).

 

Additional documents:

Minutes:

Further to Minute No. 178, 18th March 2015, the Director of City Development submitted a report providing an update on the timescale of Leeds’ bid to become European Capital of Culture 2023, and also providing details on the development of the new Culture Strategy for Leeds 2017-2030.

 

In addition, the Board also received a presentation from the Chief Officer and the Principal Officer (Culture and Sport) which accompanied the submitted report. In receiving the presentation, it was noted that a formal consultation exercise in respect of the proposed Culture Strategy was to be undertaken, following which the Strategy was scheduled to be submitted to the Board in June 2017 for consideration.

 

Responding to the presentation, the engagement process undertaken to date was welcomed, with Members highlighting the importance of continuing to liaise with children and young people and those groups representing them as part of the process to develop the strategy and the bid.

 

RESOLVED – That the contents of the submitted report, together with the accompanying presentation, be noted.

138.

Revenue Budget Proposals and Capital Programme pdf icon PDF 1 MB

a)  Leeds City Council Revenue Budget and Council Tax 2017/2018

To consider the report of the Deputy Chief Executive on the proposals for the City Council’s Revenue Budget for 2017/2018 and the Leeds element of the Council Tax to be levied in 2017/2018.

 

b)  Capital Programme Update 2017 – 2020

To consider the report of the Deputy Chief Executive on the Capital Programme for the period 2017-2020.

 

c)  Treasury Management Strategy 2017/2018

To consider the report of the Deputy Chief Executive on the Treasury Management Policy and Strategy for 2017/2018.

 

 

Additional documents:

Minutes:

Further to Minute No.130, 14th December 2016, the Deputy Chief Executive submitted a report regarding the proposals for the City Council’s Revenue Budget for 2017/2018 and the Leeds element of the Council Tax to be levied in 2017/2018.

 

The Board noted that the final Local Government Finance Settlement was still to be received from Government, and as such, the submitted reports were based upon the provisional Settlement, with Members discussing the implications of such matters when considering the overall budget setting process.

 

Members also highlighted the high level of demand which existed in respect of adult social care provision, and the limited resources available to meet such demands.

 

(A)  Leeds City Council Revenue Budget and Council Tax 2017/2018

 

RESOLVED –

(a)  That Executive Board recommends to Council the adoption of the following:

  i.  That the revenue budget for 2017/18 totalling £492.67m be approved. This means that the Leeds element of the Council Tax for 2017/18 will increase by 1.99% plus the adult social care precept of 3%. This excludes the Police and Fire precepts which will be incorporated into the report to be submitted to Council on the 22nd February 2017;

  ii.  That approval be given for grants totalling £75k to be allocated to parishes;

  iii.  That approval be given to the strategy at appendix 9 of the submitted report in respect of the flexible use of capital receipts;

  iv.  That, in respect of the Housing Revenue Account, Council be recommended to approve the budget with:

·  A reduction of 1% in dwelling rents in non-Private Finance Initiative areas.

·  An increase of 2% in dwelling rents in PFI areas.

·  A 5% increase in garage rents.

·  A 2% increase in district heating charges.

·  That service charges for multi-storey flats be increased by £2 per week.

·  That service charges for low/medium rise properties be increased by £1 per week.

·  That the charge for tenants who benefit from the sheltered support service currently paying £2 a week be increased to £4 per week.

 

(b)  That officers be authorised to begin consultations without delay on the proposals to introduce new fees and charges and increases to existing fees and charges;

 

(c)  That the Executive Board’s thanks be extended to Scrutiny Boards for their comments, and in considering the specific recommendations made:

i)  The Board agrees that, during 2017/18, there should be further review of fees and charges, including revisiting the previous report and recommendations from Scrutiny Board (Strategy and Resources) in order to help ensure that the Council maximises its income streams;

 

ii)  The Board agrees that, as part of the development of the ‘Leeds £’ approach, there should be a review of joint funding arrangements in order to help ensure a consistent and strategic approach that is fair and equitable to all partners involved;

 

iii)  The Board agrees that, where any directorate is anticipating a significant budget overspend, support be given to the need for the section 151 Officer and the relevant Director to work closely and proactively with the relevant Scrutiny  ...  view the full minutes text for item 138.

RESOURCES AND STRATEGY

Additional documents:

139.

Best Council Plan 2017/18 Proposals pdf icon PDF 523 KB

To consider the report of the Deputy Chief Executive which presents the Best Council Plan 2017/18 for consideration and approval that it be recommended for adoption by Council on 22nd February 2017. The report provides the strategic framework for the authority’s 2017/18 revenue budget and council tax proposals (found elsewhere on today’s Board agenda).

 

 

Additional documents:

Minutes:

Further to Minute No. 120, 14th December 2016, the Deputy Chief Executive submitted a report which presented the Best Council Plan 2017/18 for consideration and approval that it be recommended for adoption by Council on 22nd February 2017.

 

Members discussed some key areas of performance and priority for the Council, how they were covered as part of the Best Council Plan and the actions being taken to monitor progress in such areas.

 

RESOLVED –

(a)  That full Council be recommended to adopt the Best Council Plan for 2017/18, as detailed at Annexe 1 to the submitted report;

 

(b)  That it be noted that further development and graphic design work will take place prior to the publication of the refreshed Best Council Plan 2017/18 at end March 2017.

 

(The matters referred to within this minute, given that they were decisions being made in accordance with the Budget and Policy Framework

Procedure Rules, were not eligible for Call In)

 

140.

Financial Health Monitoring 2016/17 - Quarter 3 (Month 9) pdf icon PDF 516 KB

To consider the report of the Deputy Chief Executive which sets out the Council’s projected financial health position for 2016/17 as at month 9.

 

 

Additional documents:

Minutes:

The Deputy Chief Executive submitted a report which set out the Council’s projected financial health position for 2016/17, as at month 9 of the financial year.

 

In considering the submitted report, Members received further information regarding proposals in respect of the Council’s Minimum Revenue Provision (MRP) Policy with regard to debt repayment, noted the levels of income which had been received by the Council to date arising from the New Homes Bonus initiative, and also discussed the budgetary pressures within Children’s Services.

 

RESOLVED – That the projected financial position of the authority, as at month 9 of the financial year, be noted.

141.

Safeguarding the Integrity of the Elections Process pdf icon PDF 64 KB

To consider the report of the Chief Executive on the actions already undertaken by the Council’s Electoral Services in relation to the 50 recommendations contained within the “Securing the Ballot’ paper published in August 2016. The report also identifies any further actions which could be taken to ensure that the Council continues to develop the integrity of the election process in Leeds.

 

Additional documents:

Minutes:

The Chief Executive submitted a report detailing the actions which had been taken to date by the Council’s Electoral Services in response to the 50 recommendations contained within the “Securing the Ballot’ paper published in August 2016. In addition, the report also identified any further actions which could be taken to ensure that the Council continued to develop the integrity of the election process in Leeds. The submission of the report was in response to a resolution of full Council on 14th September 2016 (Minute No. 44 of that meeting refers).

 

Members welcomed the contents of the submitted report.

 

RESOLVED –

(a)  That the contents of the submitted report, together with the comments of the Electoral Services Manager, as detailed within Appendix A to the submitted report, be noted;

 

(b)  That the Board be reassured that the Electoral Services Manager will ensure that the Electoral Services Section will continue to provide a high level of service to the electorate, delivering an accessible, transparent and secure election process for the people of Leeds.

REGENERATION, TRANSPORT AND PLANNING

Additional documents:

142.

Storm Eva Flood Investigation Section 19 Report pdf icon PDF 133 KB

To consider the report of the Director of City Development on the flooding which occurred during Storm Eva in December 2015 and seeking approval for the Storm Eva Flood Investigation Section 19 Report to be published.

 

Additional documents:

Minutes:

Further to Minute No. 86, 19th October 2016, the Director of City Development submitted a report which presented for the Board’s approval the Storm Eva Flood Investigation Section 19 Report.

 

The Board welcomed the comprehensive piece of work which had been undertaken in compiling the ‘Section 19’ report. In addition, responding to Members’ comments, the Board noted the ongoing work which continued in order to develop appropriate flood alleviation measures, and the joined up and multi-agency approach which was being taken on such work. 

 

RESOLVED –

(a)  That the Storm Eva Flood Investigation Section 19 Report, as appended to the submitted report, be approved;

 

(b)  That agreement be given for  a copy of the approved Section 19 report to be sent to the Secretary of State for the Department of the Environment, Food and Rural Affairs (DEFRA), drawing particular attention to the recommendations contained within it;

 

(c)  That it be noted that the Chief Officer Highways and Transportation will be responsible for the implementation of resolution (b) (above).

 

 

143.

The Housing Growth and High Standards in all Sectors Breakthrough Project pdf icon PDF 2 MB

To consider the joint update report of the Director of City Development and the Director of Environment and Housing providing an update on the Housing Growth and High Standards in all Sectors Breakthrough Project. This is a multi-stranded programme delivering new housing through direct investment in new housing stock in the public and private sectors, bringing empty homes back into use and enabling delivery through a programme of intervention and support for housing associations, third sector partners and private sector land owners and developers.

 

Additional documents:

Minutes:

The Director of City Development and the Director of Environment and Housing submitted a joint report providing an update on the ‘Housing Growth and High Standards in all Sectors’ Breakthrough Project, which aimed to deliver new housing through direct investment in new housing stock in the public and private sectors, bringing empty homes back into use and enabling delivery through a programme of intervention and support for housing associations, third sector partners and private sector land owners and developers.

 

In considering the report, Members noted the disparity which existed between the level of planning permissions which had been granted in Leeds and the number of new homes delivered. The Board also discussed the important role played by small and medium sized house builders in the delivery of new homes in Leeds, whilst also noting the discussions which were taking place with Government on the ways in which housing delivery in the city could be increased.

 

In discussing the provision of extra care housing and the significant demand which existed, it was noted that a report regarding extra care housing was scheduled to be submitted to the Board over the course of the next few months.

 

RESOLVED –

(a)  That the progress of the ‘Housing Growth and High Standards in all Sectors’ Breakthrough Project, be noted;

 

(b)  That the subsequent production of an Annual Report within a wider approach towards stakeholder engagement, be approved.

 

 

144.

Long Term Leases for 3rd Sector Affordable Housing Organisations pdf icon PDF 86 KB

To consider the joint report of the Director of City Development and the Director of Environment and Housing which seeks approval to the surrender of existing lease arrangements detailed in exempt Appendix 1 and which also seeks approval to delegate authority to the Director of City Development in order to approve terms of new 99 year leases and nomination agreements for the 66 subject properties, as detailed in exempt Appendix 1, at £1 per property per annum.

 

(Please Note: Appendix 1 to this report is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3))

Additional documents:

Minutes:

The Director of City Development and the Director of Environment and Housing submitted a joint report which sought approval to the surrender of existing lease arrangements between the Council, GIPSIL, Canopy and Unity Housing Association, and which also sought approval to delegate authority to the Director of City Development in order to approve terms of new 99 year leases and nomination agreements for the 66 subject properties, at £1 per property per annum.

 

Following consideration of Appendix 1 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

That the following be approved:- 

i)  The surrender of existing lease arrangements, as listed in exempt  Appendix 1 to the submitted report, between the Council, GIPSIL, Canopy and Unity Housing Association; 

 

ii)  That the Council enters into new 99 year leases and nomination agreements for all 66 council owned properties, as listed within exempt Appendix 1 to the submitted report, with GIPSIL and Canopy, at Less Than Best consideration;

 

iii)  That the Council enters into nomination agreements on any new properties acquired by GIPSIL or Canopy; 

 

iv)  That the necessary authority be delegated to the Director of City Development in order to approve the terms of the new leases at ‘Less than Best’ consideration, based on a peppercorn rent of £1 per annum per property.

145.

Revised Leeds District Heating Network Local Development Order (Revised LDO 3) pdf icon PDF 3 MB

To consider the report of the Director of City Development on proposals to adopt a revised Leeds District Heating Network Local Development Order (Revised LDO 3A) to support the development of district heating in the city.

Additional documents:

Minutes:

Further to Minute No. 159, 9th March 2016, the Director of City Development submitted a report on proposals to adopt a revised Leeds District Heating Network Local Development Order (Revised LDO 3A) with the aim of supporting the development of district heating provision in the city.

 

Members highlighted the importance of the district heating initiative and its potentially significant contribution towards the cutting carbon agenda.

 

The Board received an update on the development of the business case for the district heating scheme, whilst also receiving further information on the practical procedures involved around the mitigation against disruption from any associated road works.

 

RESOLVED –

(a)  That the adoption of the Revised Leeds District Heating Network Local Development Order (Revised LDO 3A), as set out in Appendices 1 and 2 to the submitted report, be approved;

 

(b)  That approval be given for the Chief Planning Officer to submit a copy of the Leeds District Heating Network Local Development Order (Revised LDO 3A), together with the updated statement of reasons, to the Secretary of State for the Department of Communities and Local Government (DCLG), and that the relevant authority be provided to the Chief Planning Officer in order to make any minor modifications to the Order whilst being taken through that submission process.

 

146.

Design and Cost Report for Acquisition of Unit 5 Landmark Court for Council Accommodation pdf icon PDF 125 KB

To consider the report of the Director of City Development seeking approval to the acquisition of Unit 5, Landmark Court in order to deliver revenue savings to contribute towards the council’s Medium Term Financial Plan.

 

(Please Note: Appendix 1 to this report is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3))

 

 

 

Additional documents:

Minutes:

The Director of City Development submitted a report which sought approval to the acquisition of Unit 5, Landmark Court, in order to deliver revenue savings to contribute towards the Council’s Medium Term Financial Plan.

 

Following consideration of Appendix 1 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That the contents of the submitted report, and specifically the progress made to deliver revenue savings through asset rationalisation, be noted;

 

(b)  That the acquisition of Unit 5, Landmark Court, on the terms identified within exempt appendix 1 to the submitted report, be approved;

 

(c)  That the necessary authority be delegated to the Director of City Development in order to agree the final detailed terms for the acquisition;

 

(d)  That the injection of the sum, as identified within exempt Appendix 1, into the Capital Programme be approved, and that the relevant authority to spend the monies, as required, also be approved;

 

(e)  That it be noted that the Head of Land and Property is responsible for the implementation of such matters.

147.

Core Strategy Selective Review pdf icon PDF 123 KB

To consider the report of the Director of City Development seeking approval to commence the formal steps for a selective review of the Core Strategy, to agree the suggested scope of the review and also to commence the first regulatory stage of preparation. 

 

Additional documents:

Minutes:

Further to Minute No. 65, 17th September 2014, the Director of City Development submitted a report which sought approval to commence the formal steps for a selective review of the Core Strategy, to agree the suggested scope of that review and also to commence the first regulatory stage of preparation.

 

A specific request was made for a further resolution to be agreed in order to ensure that a review of the employment growth projections used in the current Core Strategy (in relation to the Objectively Assessed Needs for Housing) was included within the Selective Review process.

 

The Board considered the challenges faced by the Local Authority in adapting to population growth across the city and the actions which were being taken by the Council in a bid to meet such challenges. Emphasis was also placed on the need to ensure that the Council fully contributed towards any consultation process associated with the Government’s recently published housing White Paper.

 

Members discussed the objectives of the Selective Review, the timing of it, and highlighted the need for such a review process to be commenced at the earliest opportunity.

 

RESOLVED –

(a)  That approval be given to the initial scope of the Core Strategy Review, as follows:-

(i)  Update the housing requirement in Policy SP6, considering and making any necessary consequent revisions to other parts of the Plan and considering any implications for the spatial strategy;

(ii)  Extend the plan period to 2033;

(iii)  Update the wording for Policies EN1 and EN2, arising from the Government’s withdrawal of the Code for Sustainable Homes in March 2015, which is currently set out in the document “Implementation of Core Strategy Policies EN1 and EN2” on Leeds City Council’s website;

(iv)  Update Affordable Housing Policy H5 in response to anticipated proposals in the forthcoming Housing White Paper and amend the policy as necessary in response to findings of the SHMA (Strategic Housing Market Assessment) and viability assessment of policy;

(v)  Amend Greenspace Policy G4 as necessary in response to findings of viability assessment of the policy;

(vi)  Respond to policy implementation issues, which have arisen through Plan delivery;

(vii)  Incorporate the Housing Standards policy work into the Core Strategy Review instead of undertaking it in a separate development plan document;

(viii)  That a review of the employment growth projections used in the current Core Strategy (in relation to the Objectively Assessed Needs for Housing) be included as part of the Core Strategy Selective Review process.

 

(b)  That it be noted that the Head of Strategic Planning is responsible for the implementation of such matters.

 

(Under the provisions of Council Procedure Rule 16.5, Councillor Golton required it to be recorded that he abstained from voting on the decisions referred to within this minute)

148.

Leeds Site Allocations Plan Submission Draft Stage (Including Advertisement of Pre-Submission Changes to the Plan) pdf icon PDF 254 KB

To consider the report of the Director of City Development seeking approval to advertise a consolidated set of proposed pre-submission changes to the Site Allocations Plan (Publication Draft Site Allocations Plan and Revised Publication Draft for Outer North East HMCA).  The purpose of this report is also to seek approval, and Executive Board’s recommendation that full Council approves the Submission Draft Plan for submission to the Secretary of State for independent examination once the advertisement period has expired (along with any further comments made on the pre-submission changes). 

 

Additional documents:

Minutes:

Further to Minute No. 73, 21st September 2016, the Director of City Development submitted a report which sought approval to advertise a consolidated set of proposed pre-submission changes to the Site Allocations Plan (Publication Draft Site Allocations Plan and Revised Publication Draft for Outer North East HMCA). In addition, the report also sought Executive Board to recommend that full Council approves the Submission Draft Plan for submission to the Secretary of State for the purposes of independent examination.

 

Board Members were in receipt of supplementary information in the form of an addendum to the submitted cover report which sought the Board’s approval to recommend that full Council provided the necessary authority to the independent inspector appointed to hold Public Examination to make modifications to the Submission Draft of the Aire Valley Leeds Area Action Plan.  In addition, Members were also in receipt of an updated version of a plan concerning Site Reference: MX2-39 (5372) – Parlington Estate, Aberford (Phase 1) which formed part of appendix 2 to the submitted report.

 

Members discussed the level of land proposed to be allocated for development as part of this process within the green belt, discussed specific sites Meanwood (HG2-49) and Tingley (HG2-169), whilst also considering the associated timescales regarding the submission of the Site Allocations Plan, together with the relationship between the Site Allocations Plan and the Selective Review of the Core Strategy.

 

RESOLVED –

(a)  That the request from Development Plan Panel (10th January 2017) that Executive Board receive further information on two housing allocations at Weetwood (HG2-49) and Tingley (HG2-169) in light of the recent withdrawal by the Cricket and Rugby Clubs of their planning applications for housing development at Weetwood be noted, together with the information on such matters, as detailed within the submitted report. Also, having considered this information, and having considered the implications and risks of removing the sites at this stage with any necessary changes to the Pre-Submission Changes made, both sites remain within the Submission Draft Plan, as currently presented;

 

(b)  That the Board approves and recommends that full Council approves the pre-submission changes to the Publication Draft Site Allocations Plan, as set out in Appendix 1 to the submitted report;

 

(c)  That the Board approves and recommends that full Council approves the Submission Draft of the Site Allocations Plan (comprising the Publication Draft Plan, the Revised Publication Draft Plan for the Outer North East and the Pre-Submission Changes – together known as the “Submission Draft Plan”) for the purposes of Submission to the Secretary of State for independent examination, pursuant to Section 20 of the Planning and Compulsory Purchase Act 2004 as amended;

 

(d)  That the Board approves and recommends that full Council approves the Sustainability Appraisal Report, as detailed at Appendix 3 to the submitted report, in support of the Plan, for Submission to the Secretary of State for independent examination pursuant to Section 20 of the Planning and Compulsory Purchase Act 2004 as amended;

 

(e)  That full Council be recommended to grant  ...  view the full minutes text for item 148.

149.

East Leeds Orbital Road (ELOR): Land Assembly and Procurement pdf icon PDF 198 KB

To consider the report of the Director of City Development setting out important next steps in bringing forward housing development and related infrastructure in the East Leeds Extension and particularly the procurement exercise now required to support the delivery of the East Leeds transport package and associated land assembly to secure the site for its delivery.

 

Additional documents:

Minutes:

Further to Minute No. 129, 10th February 2016, the Director of City Development submitted a report setting out the next steps in bringing forward housing development and related infrastructure in the East Leeds Extension, with particular reference to the procurement exercise now required to support the delivery of the East Leeds transport package and associated land assembly to secure the site for its delivery.

 

Members highlighted the importance of ensuring that the correct infrastructure was established as part of this initiative, whilst the Board also discussed the timing and process by which housing development would take place in this area.

 

RESOLVED –

(a)  That approval be given that the Chief Officer for Highways and Transportation commences procurement of the East Leeds transport package, as set out at paragraphs 3.2 – 3.4 of the submitted report, and that authority be given for the invitation of tenders for a single contract;

 

(b)  That approval be given for the Director of City Development to be authorised to acquire land by agreement for ELOR, in accordance with his existing delegated authority;

 

(c)  That approval be given for the Head of Land and Property to progress all work necessary in order to establish a case for compulsory purchase of land required for the ELOR scheme;

 

(d)  That approval, in principle, be given for the use of compulsory purchase powers for the acquisition of the land outlined in red on the draft map, as detailed at Appendix 3 to the submitted report, together with the making of an Side Roads Order (SRO) in order to facilitate the construction of ELOR, as set out within paragraphs 3.11 – 3.27 of the submitted report;

 

(e)  That approval be given for the Board to receive a further report at the earliest opportunity, which sets out the detailed case for the making of a Compulsory Purchase Order (CPO) for the acquisition of land and for the making of an SRO in order to facilitate the delivery of ELOR;

 

(f)  That it be noted that the Council’s Red Hall site will be marketed for sale later in 2017 in order to support the Capital Receipts Programme.

 

 

150.

Leeds City Centre Cycle Superhighway - City Connect 2 Proposals (Design and Cost) pdf icon PDF 148 KB

To consider the report of the Director of City Development seeking approval for the Leeds City Centre Cycle Superhighway (City Connect 2) proposals and also to gain authority to progress delivery of the Phase 1 scheme at a total estimated cost of £6,497,000, to be to funded by the West Yorkshire Combined Authority (WYCA) City Connect programme, with support of a Department for Transport grant.

 

 

Additional documents:

Minutes:

The Director of City Development submitted a report which sought approval for the Leeds City Centre Cycle Superhighway (City Connect 2) proposals and also to gain authority to progress the delivery of the Phase 1 scheme at a total estimated cost of £6,497,000, to be to funded by the West Yorkshire Combined Authority (WYCA) City Connect programme, with support from a Department for Transport grant.

 

The Board discussed the levels of usage of City Connect 1 and the lessons learned which would be taken forward into the proposed next phase of the initiative, whilst responding to an enquiry, Members received further information regarding the provision of funding for future elements of the scheme.

 

RESOLVED –

(a)  That the design and cost to implement Phase 1 of the City Connect 2 ambition (as set out in section 3.6 of the submitted report) be approved, and that authority be provided to incur expenditure of £6,497,000: comprising works costs of £4,634,000 and design/ supervision costs of £1,862,000, funded by the WYCA City Connect programme budget which is funded through a Department for Transport grant;

 

(b)  That the principle of the Leeds City Centre Cycle Superhighway (City Connect 2) ambition proposals, as set out in section 3.1 of the submitted report, be agreed, subject to further design and development;

 

(c)  That approval be granted for the invitation of tenders for works, as set out in resolution (a) (above), and that subject to the tender sums being within the tendered budget, approval and authorisation be given to the award of the Contract to undertake the construction of the scheme.

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter required it to recorded that he voted against the decisions referred to within this minute)

 

 

 

151.

Relocation of the Medical Needs Teaching Service from the Grafton Centre pdf icon PDF 150 KB

To consider the joint report of the Director of Children’s Services and the Director of City Development seeking approval to a programme of capital works at Queenswood Education Centre in order to enable the relocation of the Medical Needs Teaching Service from the Grafton Centre and the subsequent disposal of the site.

 

(Please Note: Appendix 2 to this report is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3))

 

Additional documents:

Minutes:

The Director of Children’s Services and the Director of City Development submitted a joint report which sought approval to a programme of capital works at Queenswood Education Centre in order to enable the relocation of the Medical Needs Teaching Service from the Grafton Centre to the Queenswood Education Centre, with the subsequent disposal of the Grafton Centre site.

 

Following consideration of Appendix 2 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That the contents of the submitted report be noted;

 

(b)  That capital works at Queenswood Education Centre be approved in order to enable the relocation of Medical Needs Teaching Service from the Grafton Centre and subsequent disposal of the site, as per the monetary values as detailed within exempt appendix 2 to the submitted report;

 

(c)  That the injection of funds into the Capital Programme, as outlined within exempt appendix 2 to the submitted report, be approved;

 

(d)   That it be noted that the authority to spend the capital budget at Queenswood Education Centre will be sought from the Director of City Development, in-line with the Council’s scheme of delegation;

 

(e)  That it be noted that the Head of Asset Management is the officer responsible for the implementation of such matters.

 

HEALTH, WELLBEING AND ADULTS

Additional documents:

152.

Making Leeds the Best City to Grow Old In Annual Report pdf icon PDF 88 KB

To consider the joint report of the Director of Public Health and the Director of Adult Social Services providing an update on the ‘Best City to Grow Old In’ breakthrough project.

 

Additional documents:

Minutes:

The Director of Public Health and the Director of Adult Social Services submitted a joint report providing an update on the ‘Best City to Grow Old In’ breakthrough project.

 

Responding to an enquiry, Members were provided with information on and examples of the actions being taken as part of this initiative to provide targeted support to vulnerable older people.

 

RESOLVED –

(a)  That the information presented within the Annual Report, as detailed at Appendix A to the submitted report, be noted;

 

(b)  That it be noted how the Breakthrough Project is a good example of cross directorate working which looks to maximise impact and outcomes on a key issue for the city.

153.

Refresh of the Better Lives Strategy pdf icon PDF 285 KB

To consider the report of the Director of Adult Social Services presenting a refreshed and updated Better Lives strategy for the Board’s consideration and comment.

 

Additional documents:

Minutes:

The Director of Adult Social Services submitted a report presenting a refreshed and updated ‘Better Lives Strategy’ for the Board’s consideration and comment.

 

RESOLVED –

(a)  That the refreshed ‘Better Lives Strategy’, as outlined within the submitted report, be noted;

 

(b)  That approval be given for the strategy to be the subject of a period of comment, feedback and consultation with a view to reporting back to Executive Board in July 2017 for final approval;

 

(c)  That it be noted that the Director of Adult Social Services is responsible for the implementation of such matters.

 

154.

Better Lives, Better Living: Black and Minority Ethnic Older People's Day Services Review pdf icon PDF 179 KB

To consider the report of the Director of Adult Social Services which provides an update on progress made with the review of BME Older Peoples Day Services.  This involved a two phase approach to proposed service change.  This report provides details of the proposed new service model, future management of the service, proposed Partnership Board and the outcome of the extensive consultation that has taken place. 

 

Additional documents:

Minutes:

The Director of Adult Social Services submitted a report which provided an update regarding the progress made in respect of the review of Black and Minority Ethnic (BME) Older People’s Day Services. As such, the report provided details of the proposed new service model, future management of the service, proposed Partnership Board and the outcome of the extensive consultation which had taken place.

 

RESOLVED –

(a)  That the proposed new service model for future delivery of BME Older People’s Day Services, which includes the following, be approved:

o  Adult Social Care continuing to manage the service, supported by a Partnership Board consisting of third sector, health partners, community organisations and service users and carers; 

o  Retain Frederick Hurdle Day Centre as an expanded BME Older People’s Communities Health and Wellbeing Hub and decommissioning of the Apna Day Centre building; and

o  Increased outreach work from the Health and Wellbeing Hub to older people from BME communities across the city.

 

(b)  That the use of prudential borrowing of £130,000 to fund the refurbishment of the  Frederick Hurdle centre in order to enable it to deliver its enhanced role as a BME older people’s communities health and wellbeing hub, be approved, and that the repayment costs will be met from the existing budgets of Apna day centre, with a delegated decision on such matters being submitted in due course;

 

(c)  That consultation be undertaken on changing the name of Frederick Hurdle Day Centre in order to support its enhanced role as a BME Older People’s Communities Health and Wellbeing Hub for a wider range of BME communities in the city;

 

(d)  That it be noted that the lead officer responsible for the implementation of such matters is the Director of Adult Social Services.

 

155.

A Break with Tradition: Transforming Short Breaks in Adult Social Care pdf icon PDF 298 KB

To consider the report of the Director of Adult Social Services highlighting that Adult Social Care is to enter into a 12 week period of formal consultation in order to support the transformation of short breaks provision.

 

 

Additional documents:

Minutes:

The Director of Adult Social Services submitted a report highlighting that Adult Social Care was to enter into a 12 week period of formal consultation in order to support the transformation of short breaks provision in Leeds.

 

Members noted the key areas of the proposed consultation exercise. Also, responding to a Member’s enquiry, officers undertook to provide the Member in question with anonymised data regarding the number of registered carers and those in receipt of the short breaks service located within their local community.

 

The Board also discussed the ways in which the short breaks service could be used more creatively, in order to enable such provision to further meet the interests of individuals and maximise the benefit provided.

 

Also, it was suggested that a report could be submitted to a future cycle of Community Committees in respect of short breaks provision and the locality approach which could be taken.

 

RESOLVED –

(a)  That it be noted that Adult Social Care is to enter into a period of consultation in order to support the transformation of short breaks provision;

 

(b)  That a further report setting out the conclusions and recommendations from the consultation exercise be presented to a future Executive Board meeting.

CHILDREN AND FAMILIES

Additional documents:

156.

Outcome of Statutory Notice to increase learning places at Carr Manor Community School pdf icon PDF 165 KB

To consider the report of the Director Childrens Services detailing the outcome of the Statutory Notice regarding proposals to expand primary provision and establish SEN provision at Carr Manor Community School, which supports the Best Council priority to improve educational achievement and close achievement gaps. The report also seeks a final decision in respect of such proposals.

 

Additional documents:

Minutes:

Further to Minute No. 95, 19th October 2016, the Director of Children’s Services submitted a report detailing the outcomes from the Statutory Notice regarding proposals to expand primary provision and establish Special Educational Needs (SEN) provision at Carr Manor Community School.  In addition, the report also sought a final decision in respect of such proposals.

 

RESOLVED –

(a)  That the proposal to permanently expand primary provision at Carr Manor Community School from a capacity of 210 pupils to 420 pupils, with an increase in the admission number from 30 to 60 with effect from September 2018 be approved, and that approval also be given to the establishment of provision for pupils with Complex Communication Difficulties including children who may have a diagnosis of ASC (Autistic Spectrum Condition) for approximately 12 pupils (6 primary, 6 secondary) with effect from September 2018;

 

(b)  That it be noted that the responsible officers for the implementation of such matters are the Head of Learning Systems and the Head of Complex Needs.

 

COMMUNITIES

Additional documents:

157.

Community Asset Transfer of Bramley Community Centre to Bramley Elderly Action pdf icon PDF 121 KB

To consider the report of the Director of City Development and the Assistant Chief Executive (Citizens and Communities) seeking approval for the Community Asset Transfer of Bramley Community Centre to Bramley Elderly Action by way of a 25 year lease.

 

Additional documents:

Minutes:

The Director of City Development and the Assistant Chief Executive (Citizens and Communities) submitted a joint report which sought approval for the Community Asset Transfer of Bramley Community Centre to Bramley Elderly Action by way of a 25 year lease.

 

RESOLVED –

(a)  That the community asset transfer of Bramley Community Centre to Bramley Elderly Action by way of a 25 year full repairing and insuring lease for a peppercorn consideration, be approved;

 

(b)  That the necessary authority required to finalise the terms of the disposal to Bramley Elderly Action be delegated to the Director of City Development;

 

(c)  That the necessary authority required to finalise the terms of any sub-lease to the Council from Bramley Elderly Action for Housing staff, (should such a sub-lease be required), be delegated to the Director of City Development;

 

(d)  That it be noted that the Chief Officer (Economy and Regeneration) will be responsible for ensuring the implementation of such matters, with it also being noted that it is expected that the transfer itself will take place by 1st June 2017.

 

ENVIRONMENT AND SUSTAINABILITY

Additional documents:

158.

Memorial Woodland pdf icon PDF 2 MB

To consider the report of the Director of Environment and Housing which outlines a potential partnership agreement with a registered charity - ‘Life for a Life’ Memorial Forests - to create a memorial woodland at a site just over 2 hectares adjacent to the Leeds Liverpool canal near Kirkstall Abbey.

 

 

 

Additional documents:

Minutes:

The Director of Environment and Housing submitted a report which outlined a proposal regarding a potential partnership agreement with a registered charity, ‘Life for a Life’ Memorial Forests, in order to create a memorial woodland at a site of just over 2 hectares adjacent to the Leeds-Liverpool canal near Kirkstall Abbey.

 

RESOLVED –

(a)  That support be given to enter into an agreement with ‘Life for a Life’ Memorial Forests with a view to establishing a 30 year lease on the land, as identified within paragraph 3.1 of the submitted report and for the purposes as described in the report;

 

(b)  That it be noted that the Chief Officer (Parks and Countryside) is responsible for the implementation of such an agreement, which is anticipated to be in place during 2017.

EMPLOYMENT, SKILLS AND OPPORTUNITY

Additional documents:

159.

The proposed Retail and Hospitality Skills Centre of Excellence pdf icon PDF 121 KB

To consider the report of the Director Childrens Services on the Council’s ambition to create a Retail and Hospitality Skills Centre of Excellence, in partnership with the business community through the Leeds Business Improvement District (the Leeds BID).

Additional documents:

Minutes:

The Director of Children’s Services submitted a report regarding the Council’s ambition to create a Retail and Hospitality Skills Centre of Excellence, in partnership with the business community through the Leeds Business Improvement District (the Leeds BID).

 

Members welcomed the proposals detailed within the submitted report, and highlighted the key importance of the retail and hospitality sector to the regional and national economy.

 

RESOLVED –

(a)  That the decision to enter into partnership with the Leeds BID in order to create a Retail and Hospitality Skills Centre of Excellence be supported, and that approval be given to undertaking the initial stage of a business planning and sustainability study to be delivered by March 2017, with approval also being given to the commitment of the Council providing a maximum of £195,000 towards the project, subject to the outcomes of the study.

 

(b)  That it be noted that the officer responsible for the implementation of such matters is the Head of Employment Access and Growth.

DATE OF PUBLICATION:  FRIDAY, 10TH FEBRUARY 2017

 

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS:  5.00 P.M. ON FRIDAY, 17TH FEBRUARY 2017