Agenda and draft minutes

Executive Board
Wednesday, 18th September, 2019 1.00 pm

Venue: Civic Hall, Leeds

Contact: Governance Services 

Webcast: View the webcast

Items
No. Item

58.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

 

 

 

Additional documents:

Minutes:

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt from publication on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

 

(a)  That Appendix 1 to the report entitled, ‘Disposal of Land located on Westerton Walk, Ardsley and Robin Hood, for Extra Care Housing Delivery and Final Terms of Delivery Agreement’, referred to in Minute No. 78 be designated as being exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the appendix contains information relating to the financial or business affairs of a particular person (including the authority holding that information). It is considered that since this information was obtained through one to one negotiations for the property/land then it is not in the public interest to disclose this information at this point in time as this could affect the integrity of the disposal of the property/land. It is considered that the public interest in maintaining the content of the Appendix 1 as being exempt from publication outweighs the public interest in disclosing the information, as doing so would prejudice the Council’s commercial position and that of third parties, should they be disclosed at this stage;

 

(b)  That Appendix 1 to the report entitled, ‘Disposal of Site of Former Matthew Murray School’, referred to in Minute No. 79 be designated as being exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the appendix contains information which relates to the financial or business affairs of a particular person, and of the Council. This information is not publicly available from the statutory registers of information kept in respect of certain companies and charities. It is considered that since this information was obtained through one to one negotiations for the property/land then it is not in the public interest to disclose this information at this point in time as this could affect the integrity of the disposal of the property/land. Also, it is considered that the release of such information would, or would be likely to prejudice the Council’s commercial interests in relation to other similar transactions in that prospective purchasers of other similar properties would have access to information about the nature and level of offers which may prove acceptable to the Council. It is considered that whilst there may be a public interest in disclosure, much of this information will be publicly available from the Land Registry following completion of this transaction and consequently the public interest in maintaining the exemption outweighs the public interest in disclosing this information  ...  view the full minutes text for item 58.

59.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Additional documents:

Minutes:

There were no late items of business for consideration at this meeting.

60.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

Additional documents:

Minutes:

With regard to agenda item 23 (Disposal of Site of Former Matthew Murray School), Councillor Lewis drew the Board’s attention to the fact the he was a season ticket holder at Leeds United Football Club (Minute No. 79 refers).

61.

Minutes pdf icon PDF 358 KB

To confirm as a correct record the minutes of the meeting held on 4th September 2019 and the 24th July 2019, subject to the correction of a typographical error in the first paragraph of Minute No. 40, 24th July 2019 (Council Housing Growth – Property Acquisitions Programme), to replace ‘up to 180 property acquisitions’ with ‘circa 150-200 property acquisitions’.

Additional documents:

Minutes:

RESOLVED – That the minutes of the meeting held on 4th September 2019 be approved as a correct record, and that the minutes of the meeting held on 24th July 2019 be approved as a correct record, subject to the correction of a typographical error in the first paragraph of Minute No. 40, 24th July 2019 (Council Housing Growth – Property Acquisitions Programme), to replace ‘up to 180 property acquisitions’ with ‘circa 150-200 property acquisitions’.

 

CLIMATE CHANGE, TRANSPORT AND SUSTAINABLE DEVELOPMENT

Additional documents:

62.

Cookridge Street Public Realm Proposals and Design Cost Report pdf icon PDF 49 KB

To consider the report of the Director of City Development which sets out the proposed redevelopment of Cookridge Street as a new area of public realm, being brought forward through the opportunity presented by The Leeds Public Transport Investment Programme (LPTIP) Headrow Gateway scheme, in line with the vision and ambition set out within the ‘Our Spaces’ Strategy.

Additional documents:

Minutes:

The Director of City Development submitted a report which presented proposals regarding the redevelopment of Cookridge Street as a new area of public realm, being brought forward through the opportunity provided by The Leeds Public Transport Investment Programme (LPTIP) Headrow Gateway scheme, and which was in line with the vision and ambition set out within the ‘Our Spaces’ Strategy.

 

RESOLVED –

(a)  That the progress which has been made regarding the development of the public realm schemes for Cookridge Street, linked to the delivery of the LPTIP Programme for the Headrow Gateway, be noted;

 

(b)  That the proposed injection of the S106 contributions of £94,197 be approved, and that approval also be given for the authority to spend of up to £1.7m from the LPTIP programme, S106 and existing public realm feasibility fund within the existing Capital Programme;

 

(c)  That subject to ongoing consultation with relevant Executive Members as appropriate, it be noted that the Chief Officer for Highways and Transportation will be responsible for the implementation of the resolutions arising from the submitted report.

 

COMMUNITIES

Additional documents:

63.

Financial Inclusion Update pdf icon PDF 64 KB

To consider the report of the Director of Communities and Environment that provides an update on the current financial inclusion projects taking place across the city and outlines the significant amount of work which is ongoing in Leeds to both reduce poverty and mitigate its impact on people’s lives.

Additional documents:

Minutes:

Further to Minute No. 130, 19th December 2018, the Director of Communities and Environment submitted a report providing an update on the current financial inclusion projects which were taking place across the city, whilst the report also outlined the significant amount of work which was ongoing in Leeds to both reduce poverty and mitigate its impact on people’s lives.

 

Responding to a Member’s enquiry, the Board received further information on the actions being taken to ensure that the accessibility of the service provision in this area was being maximised for all who needed it. Members also noted that 100% of the income received from the Social Inclusion Fund was being invested into this area, with some of it being utilised to support projects which looked to mitigate against the possible harmful effects of gambling.

 

In conclusion, the Board paid tribute to the officers who continued to undertake the valuable work in this area.

 

RESOLVED –

(a)  That the significant progress being made and the projects being developed through the partnerships between the Council and the third sector, as outlined in the submitted report, which has helped in the delivery of the Council’s strategic objectives on financial inclusion and poverty alleviation, be noted and welcomed;

 

(b)  That it be noted that future reports regarding the progress of the Illegal Money Lending Team will be included as part of the annual report to the Executive Board which provides an update on progress regarding financial inclusion and poverty alleviation, rather than as a free standing item;

 

(c)  That the Board’s agreement be given that the future reporting on the Social Inclusion Fund will be considered by the Executive Member for Communities.

 

64.

Domestic Violence and Abuse Progress Report 2018/19 pdf icon PDF 84 KB

To consider the report of the Director of Communities and Environment which provides an outline of work and progress across the city in response to domestic violence and abuse, and details some of the ongoing challenges.

Additional documents:

Minutes:

Further to Minute No. 117, 13th December 2017, the Director of Communities and Environment submitted a report which provided details of the work being undertaken and the progress being made across the city in response to domestic violence and abuse, with details of some of the ongoing challenges being highlighted.

 

Responding to a Member’s enquiry, the Board received further detail on the provisions in place regarding the re-housing of victims of domestic violence and abuse, and in which cases victims would qualify for ‘statutory homeless’ status. It was noted that the Council also offered a ‘sanctuary scheme’ which enabled victims and children to stay put if they consider it safe to do so.

 

In noting the significant increase from 2017 to 2018 in the number of victims being supported who were at high risk of harm from domestic violence, it was acknowledged that although there was a range of socio-economic factors contributing towards this increase, it was highlighted how actions had been taken to reduce underreporting and raise the profile of this agenda.

 

Responding to a Member’s comments regarding the level of criminal prosecutions which had been taken in this area, officers undertook to provide the Member in question with further information on this.

 

The effectiveness of the Front Door Safeguarding Hub initiative was also highlighted, and the multi-agency approach it took towards addressing this issue.

 

RESOLVED –

(a)  That the progress made in this area, as detailed within the submitted report, be noted, and that in considering the continued challenges, as highlighted in the submitted report, specifically those detailed at paragraph 5.3, the comments made by the Board during discussion on such matters, be noted;

 

(b)  That it be noted that the Director of Communities and Environment is responsible for the implementation of the resolutions arising from the submitted report.

 

ENVIRONMENT AND ACTIVE LIFESTYLES

Additional documents:

65.

Adapting Parks and Green Spaces for Climate Change pdf icon PDF 1 MB

To consider the report of the Director of Communities and Environment which outlines the proposed approach being taken in Parks and Countryside in adapting parks and green spaces to help address the effects of climate change and contribute towards the corporate targets to make Leeds carbon neutral by 2030.

Additional documents:

Minutes:

The Director of Communities and Environment submitted a report which outlined the proposed approach being taken in Parks and Countryside for the adaptation of parks and green spaces across the city to help address the effects of climate change and make contributions towards the corporate targets to make Leeds carbon neutral by 2030.

 

Members highlighted the need to ensure that an effective communications strategy accompanied this initiative, to ensure that the public were made aware of the reasons for taking the proposed actions.

 

Responding to a Member’s enquiry regarding the resource implications of this proposal, it was noted that where appropriate, funding may need to be sought in order to deliver specific improvement projects.  A Member also highlighted the importance of the Authority looking to maximise any potential funding opportunities which may be available in this area.

 

Also in response to a Member’s enquiry regarding the provision of staffing resource in this area, it was highlighted that the submitted report was the beginning of the process to set out the Council’s ambitions, and specifically, it was emphasised that appropriate training for officers would be provided where required to ensure the delivery of the new approach.

 

In acknowledging the importance of Ward Member engagement as part of this process, it was noted that in addition to any liaison with Community Committee sub groups and ‘Champions’, officers would look to schedule a Member seminar on this issue.

 

RESOLVED –

(a)  That the approach, as outlined within the submitted report, which looks to adapt and improve parks and green spaces so as to contribute towards the Council’s commitment to make Leeds carbon neutral by 2030, be approved;

 

(b)  That it be noted that the Chief Officer, Parks and Countryside is responsible for the implementation of the resolutions arising from the submitted report;

 

(c)  That a Member seminar to inform Councillors of the proposals in this area be scheduled.

66.

Approval for the design and construction of a scheme to reduce flood risk to properties in Mickletown pdf icon PDF 237 KB

To consider the report of the Director of City Development which provides an update of the work that has already been undertaken in previous phases of this project and details the flooding issues within Mickletown. Also, the report seeks authority to incur expenditure required to take the scheme through to completion.

Additional documents:

Minutes:

The Director of City Development submitted a report which provided an update of the work that had already been undertaken in respect of the scheme to reduce flood risk in Mickletown and which specifically highlighted the flooding issues within the area. Also, the report sought authority to incur expenditure which was required to take the scheme through to completion.

 

The Board noted a Member’s comment that the proposals would be welcomed by the local Flood Group who had been engaged throughout the process.  

 

RESOLVED –

(a)  That authority be provided to incur expenditure of £1,159,000 for a capital scheme to develop a design for a flood alleviation scheme at Mickletown and for the construction of the scheme;

 

(b)  That the authority required to drawdown the Section 106 contribution to fund the delivery of this scheme, be approved;

 

(c)  That the necessary authority be delegated to the Director of City Development, to enable the Director to agree authority to spend (ATS) approvals for the scheme, subject to agreement with the Executive Member for Environment and Active Lifestyles.

67.

‘Get Set Leeds – Local’ – Physical Activity Localities project pdf icon PDF 51 KB

To consider the report of the Director of City Development which provides an update on the development of the new physical activity ambition as well as presenting an overview of the Active Leeds, ‘Get Set Leeds – Local’ project application to Sport England and to request support in accepting the funding, if the submission is successful.

Additional documents:

Minutes:

Further to Minute No. 68, 19th September 2018, the Director of City Development submitted a report which provided an update on the development of the new physical activity ambition as well as presenting an overview of the Active Leeds, ‘Get Set Leeds – Local’ project application to Sport England, with the report also seeking support to accept the funding, should the submission be successful.

 

As part of the introduction to the submitted report, the Board viewed a video which accompanied the initiative, and which looked to promote a conversation about making Leeds a more active city.

 

A Member highlighted the importance of linking the initiative to the appropriate planning and highways processes in order to look to maximise the delivery of related infrastructure and facilities. Responding to this, emphasis was placed upon the actions which were being taken in this area, with the promotion of the ‘Active Travel’ agenda being highlighted.

 

Responding to an enquiry regarding the outcomes which were envisaged, it was noted that the aim of the submitted report, the video and other actions such as liaison with Community Committees was to consult with local communities and Members in order to gain a better understanding of the issues involved and the needs of specific communities so that the initiative could look to respond to them.  

 

Regarding timescales, the Board was advised that it was envisaged that a response from Sport England in relation to the Council’s bid would be received by the end of October 2019, with the Chair inviting that the matter be brought back to the Board when the outcome was known.

 

RESOLVED –

(a)  That the overview of the Sport England project application, as detailed within the submitted report, be noted;

 

(b)  That the Board’s support be provided for the submission of a bid to Sport England for £475k, to develop understanding of locality based approaches to improving levels of Physical Activity;

 

(c)  That the Board’s agreement be given to the delivery of the project commencing before the end of 2019, with the project being delivered over a three year period up until the end of 2022;

 

(d)  That it be noted that the Head of Active Leeds is the officer responsible for this project.

 

 

68.

All-Weather Pitch Provision in Leeds and Parklife Programme Update pdf icon PDF 1 MB

To consider the report of the Director of City Development providing an update on the progress made regarding the delivery of the proposed Parklife Programme, particularly with regards to the Fullerton Park project and which notes the interdependency of this scheme with the proposed disposal of land at Brown Lane East (former Matthew Murray school site) to Leeds United Football Club, which is subject to a separate report submitted to this Executive Board.

 

Additional documents:

Minutes:

Further to Minute No. 111, 13th December 2017, the Director of City Development submitted a report providing an update on the progress made regarding the delivery of the proposed Parklife Programme, particularly with regards to the Fullerton Park project, and which noted the interdependency of this scheme with the proposed disposal of land at Brown Lane East (former Matthew Murray school site) to Leeds United Football Club, which is subject to a separate report submitted to this Executive Board (Minute No. 79 refers).

 

With regard to the proposals for the Woodhall Lane site, emphasis was placed upon the need to ensure that a consultation exercise with the local community was undertaken.

 

In response to an enquiry regarding the proposals for the Fullerton Park site, assurance was provided in terms of the sufficient levels of car parking provision which would remain on the site, with it also being highlighted that Leeds United FC were currently working on an updated travel plan, which would look to establish a range of more sustainable match day travel arrangements.

 

RESOLVED –

(a)  That the progress made with the development of the Parklife Programme to date, be noted;

 

(b)  That the selection of the four shortlisted Parklife sites, as contained within the submitted report, be approved;

 

(c)  That approval be given to the principle that the funding for the City Council's financial contribution for Fullerton Park will be funded as part of the Capital Programme, to be agreed in February 2020, with approval also being given to the proposal that a detailed Design and Cost Report will be presented to Executive Board in due course;

 

(d)  That approval be given to authorise the ongoing design progression at the Woodhall Lane and Green Park Parklife projects, with it being noted that the match funding for the City Council's contribution for the Parklife projects at these sites will be considered as a pressure as part of the Capital Programme report in February 2020;

 

(e)  That the Director of City Development, in discussion with the Executive Member, be authorised to support the submission of planning applications for Fullerton Park and Woodhall Lane Parklife projects, based upon the facilities mix, as contained within the submitted report;

 

(f)  That it be noted that the Director of City Development and the Director of Communities and Environment are responsible for the delivery of the programme.

 

 

HEALTH, WELLBEING AND ADULTS

Additional documents:

69.

Leeds Drug & Alcohol Strategy & Action Plan 2019-2024 pdf icon PDF 45 KB

To consider the report of the Director of Public Health which presents the updated Leeds Drug & Alcohol Strategy and Action Plan 2019 – 2024 for the purposes of approval.

Additional documents:

Minutes:

The Director of Public Health submitted a report which presented the updated Leeds Drug & Alcohol Strategy and Action Plan 2019 – 2024 for the purposes of the Board’s approval.

 

As part of the introduction to the report, the Executive Member for Health, Wellbeing and Adults extended her thanks to organisations such as ‘Forward Leeds’ and others for the key role that they played in supporting those with drug and alcohol issues across the city.

 

Members considered the proposed main outcomes from the 2019-2024 Action Plan and Strategy when compared with its predecessor, with it being highlighted that although the focus of the refreshed outcomes remain similar, the delivery of provision was constantly being reviewed to ensure that the most effective intervention was provided. The positive recovery rates which had been achieved in this area were also highlighted.

 

With regard to a Member’s enquiry regarding drug related crime and disorder, officers undertook to provide the Member in question with further data in this.

 

RESOLVED –

(a)  That the Leeds Drug and Alcohol Strategy and Action Plan 2019-2024, as appended to the submitted report, be approved;

 

(b)  That the proposed governance arrangements for the strategy, as detailed within the submitted report, be noted, with the Board specifically noting the connections made to key partnerships, including Safer Leeds and the Children and Families Trust Board;

 

(c)  That it be noted that the officer responsible for the implementation of such matters is the Chief Officer/Consultant Public Health, Adults and Health.

 

CHILDREN AND FAMILIES

Additional documents:

70.

The Leeds – Kirklees Children’s Services Improvement Partnership and next steps in sector led improvement pdf icon PDF 46 KB

To consider the report of the Director of Children and Families that provides an update on the Kirklees – Leeds Improvement Partnership, and which sets out how Leeds’ sector led improvement role will develop in the future.

Additional documents:

Minutes:

The Director of Children and Families submitted a report providing an update on the Kirklees – Leeds Improvement Partnership, and which set out the current position in respect of Leeds’ continued role in the area of sector led improvement.

 

In response to a Member’s enquiry, officers undertook to provide the Member in question with information on the other Local Authorities judged as ‘requiring improvement’ by Ofsted that Leeds was to support.

 

Responding to a Member’s comment and in reviewing the performance of the Children and Families directorate in Leeds during the period of the improvement partnership with Kirklees, it was highlighted that during this time Ofsted reviewed its rating of Leeds from ‘Good’ to ‘Outstanding’.

 

With regard to the peer led process generally, emphasis was placed upon the value for money it could provide, and how potentially this model could be more widely utilised across the public sector, with reference being made to the NHS.

 

In terms of the lessons learned from this exercise, the Board noted that further consideration would need to be given to ensuring that robust arrangements were in place to mitigate against any associated risks, with specific reference being made to ensuring sufficient capacity always remained at a leadership level, so as to continue to ensure that any involvement in such partnerships was not at the detriment to the services provided in Leeds.

 

In conclusion, it was requested that Leeds’ experiences in this area be relayed to the Local Government Association in support of the sector led approach, in order to contribute towards related reviews and so that it could be used as a case study to demonstrate the benefits of the model.

 

RESOLVED –

(a)  That the contents of the submitted report, be noted;

 

(b)  That Leeds’ experiences in this area be relayed to the Local Government Association in support of the sector led approach, in order to contribute towards related reviews and so that it can be used as a case study to demonstrate the benefits of the model.

 

 

LEARNING, SKILLS AND EMPLOYMENT

Additional documents:

71.

Local Government and Social Care Ombudsman report on the provision of suitable education for a child absent from school due to anxiety pdf icon PDF 40 KB

To consider the report of the Director of Children and Families that provides the outcomes of a recent Ombudsman report and to provide assurance to the Board that the Council has taken effective action in response.

Additional documents:

Minutes:

The Director of Children and Families submitted a report which provided the outcomes arising from a recent Local Government and Social Care Ombudsman report and which also provided the Board with assurances regarding the actions which had been taken by the Council in response to this matter.

 

In presenting the submitted report, it was highlighted by the Executive Member for Learning, Skills and Employment that the matter was scheduled to be considered by the Scrutiny Board (Children and Families) at its next meeting, however, it was suggested by the Executive Member that it returns to the Scrutiny Board in the new year to provide Scrutiny with an opportunity to review the progress being made on the recommendations for improvement. It was also requested that details of the actions taken in response to the associated recommendations be submitted to Executive Board in due course.

 

RESOLVED –

(a)  That the report of the Local Government and Social Care Ombudsman, together with the recommendations for improvement, as appended to the submitted report, be noted;

 

(b)  That it be noted that the Deputy Director for Learning, Children and Families, is responsible for ensuring that all actions agreed in response to this matter are completed;

 

(c)  That in noting that the matter is scheduled to be considered by the Scrutiny Board (Children and Families) at its next meeting, it be recommended that the matter returns to the Scrutiny Board in the new year in order to provide Scrutiny with the opportunity to review the progress being made on the recommendations for improvement, and that details of the actions being taken in response to the associated recommendations be submitted to Executive Board also, in due course.

 

 

72.

Exclusions, Elective Home Education and Off-rolling pdf icon PDF 134 KB

To consider the report of the Director of Children and Families presenting data about patterns of exclusions and elective home education in Leeds over the past three years; the arrangements and progress made, particularly in relation to permanent exclusions. The report also outlines the work that will be undertaken through the ‘3A’s Strategy’ to work with schools to reduce exclusions and to improve outcomes for children and young people.

Additional documents:

Minutes:

The Director of Children and Families submitted a report which presented data regarding patterns of exclusions and elective home education in Leeds over the past three years, and the progress being made in this area, with particular reference to permanent exclusions. The report also outlined the work that would be undertaken through the ‘3A’s Strategy’ to work with schools to reduce exclusions and to improve outcomes for children and young people.

 

In presenting the report, the Executive Member for Learning, Skills and Employment proposed that in addition to sharing the data contained within the submitted report with both the Department for Education and the Children’s Commissioner, all schools be contacted with the aim of the Council working in partnership with them to protect the most vulnerable children and young people.

 

Members welcomed the submitted report and the approach being taken to bring the fact based information to the Board’s attention, to enable the Council to provide challenge in this area.

 

Responding to a Member’s specific enquiry, officers undertook to provide the Member in question with further information regarding the issue of elective home education.

 

Members highlighted the statutory responsibilities of the Local Authority in this area, and the need to ensure that the Council continued to fulfil its role as required. As such, it was requested that further reports be submitted to the Board on such matters, as appropriate.

 

Responding to Members’ comments, the Board received further details of the range of ongoing actions being taken by the directorate to monitor and address the issues highlighted within the report.

 

RESOLVED –

(a)  That the information contained within the submitted report, together with the recommendations in the Timpson Review (as detailed at Appendix 2) and the issues raised by the Children’s Commissioner in her report “Skipping School: Invisible Children - How children disappear from England’s schools”, as referenced in the submitted report, be noted;

 

(b)  That it be noted that the Children and Families directorate will produce an annual report on the issue of exclusions and elective home education;

 

(c)  That it be noted that the remit for monitoring exclusions and elective home education falls under the Head of Learning Inclusion;

 

(d)  That the Board’s support be provided to the Children and Families directorate as it seeks to drive down the rate of fixed term exclusions across the city and to reduce the average length of time pupils are excluded for;

 

(e)  That the Board confirms its ambitious expectations towards ensuring that the city’s most vulnerable children and young people are not prevented from accessing a full education through any of the methodologies listed in the submitted report;

 

(f)  That agreement be given for the data contained within the submitted report to be shared with both the Department for Education and the Children’s Commissioner, as they both have a clear interest in this issue, and that all schools also be contacted with the aim of the Council working in partnership with them to protect the most vulnerable children and young people;  ...  view the full minutes text for item 72.

73.

Leeds City Council vote in the Leeds Business Improvement District 2020-2025 renewal ballot pdf icon PDF 49 KB

To consider the report of the Director of City Development completed that introduces the completed business plan from LeedsBID for the consideration of Executive Board, in order to inform the recommendation that the Council vote in favour of the renewal of LeedsBID in the upcoming ballot.

Additional documents:

Minutes:

Further to Minute No. 10, 26th June 2019, the Director of City Development submitted a report that presented the completed business plan from LeedsBID (Business Improvement District), as appended, for the consideration of Executive Board, in order to inform the recommendation that the Council vote in favour of the renewal of LeedsBID in the upcoming ballot.

 

RESOLVED –

(a)  That LeedsBID business plan (2020-2025), as appended to the submitted report, which sets out the organisation’s plan of delivery in its second term, be noted;

 

(b)  That approval be given for Leeds City Council, as a BID levy payer, to vote in favour of the renewal of LeedsBID for its second term (2020-2025), based upon the business plan appended to the submitted report, thereby enabling the opportunity for significant investment of circa £15m in Leeds city centre through the activities and themes of LeedsBID;

 

(c)  That the responsibility for the vote be delegated to the Director of City Development;

 

(d)  That the Director of City Development be requested to write to LeedsBID to ask for a greater emphasis on supporting the city’s ‘Leeds 2023’ programme as part of their planned activities.

 

74.

Outcome of consultation to establish a new secondary School in East Leeds from September 2021 pdf icon PDF 76 KB

To consider the report of the Director of Children and Families presenting the outcome of the consultation undertaken regarding a proposal to establish a new 8 form entry secondary free school (1,200 places – 240 pupils per year group) for learners aged 11-16, including a Resourced Provision for young people with Autism Spectrum Condition and Moderate Learning Difficulties, and which seeks permission to launch the competition stage of the free school presumption process in order to identify a preferred sponsor to run the new school. Also, the report seeks a decision to fund delivery of a scheme to create the additional learning places required.

Additional documents:

Minutes:

Further to Minute No. 177, 20th March 2019, the Director of Children and Families submitted a report presenting the outcome of the consultation undertaken regarding a proposal to establish a new 8 form entry secondary free school (1,200 places – 240 pupils per year group) for learners aged 11-16, including a Resourced Provision for young people with Autism Spectrum Condition and Moderate Learning Difficulties. In addition, the report sought permission to launch the competition stage of the free school presumption process in order to identify a preferred sponsor to run the new school. Finally, the report sought a decision to fund delivery of a scheme to create the additional learning places required.

 

In response to a Member’s enquiries, and having noted that the proposals did not include sixth form provision, the Board received details of the current position regarding such provision in the area.  Also, the Board received information relating to the ongoing negotiations with relevant parties regarding the potential purchase of the site, with Members requesting that should there be any problems experienced in this area then Board Members be informed as appropriate.

 

With regard to the development of education provision to accommodate demand arising from the East Leeds Extension, officers undertook to provide the Member in question with a briefing on the actions being taken in this area, with a request being made that a further report be submitted to the Board on such matters in due course.

 

RESOLVED –

(a)  That the outcome of the consultation undertaken on the proposal to establish a new 8 form entry (1,200 place – 240 pupils per year group) secondary free school for pupils aged 11-16, including a Resourced Provision for young people with Autism Spectrum Condition and Moderate Learning Difficulties, within the boundary of a 2.7 hectare parcel of unused land close to Torre Road and Trent Road, from September 2021, be noted;

 

(b)  That the commencement of a free school presumption process, be approved, under the terms set out in the Education and Inspections Act 2006 (section 6a), allowing the Local Authority to launch a competition seeking to identify a preferred sponsor to run the new free school;

 

(c)  That provisional approval be granted for authority to spend (ATS) £25-30m in order to deliver the proposed new free school;

 

(d)  That it be noted that the implementation of the proposal is subject to funding being agreed, based on the outcome of further detailed design work and planning applications, as indicated in section 4.4.2 of the submitted report, and that the proposal has been brought forward in time for places to be delivered for 2021;

 

(e)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems;

 

(f)  That a further report be submitted to the Board in due course regarding the work being undertaken to develop education provision to accommodate demand from the East Leeds Extension.

 

 

75.

Outcome of consultation on the expansion of East SILC onto two additional sites pdf icon PDF 51 KB

To consider the report of the Director of Children and Families presenting the outcome of a consultation exercise undertaken regarding a proposal to expand generic specialist school provision at East SILC – John Jamieson at two new additional sites, creating an additional 150 places; 50 primary places at the Oakwood building and 100 secondary places at the former Shakespeare site.

Additional documents:

Minutes:

The Director of Children and Families submitted a report presenting the outcome of a consultation exercise undertaken regarding a proposal to expand generic specialist school provision at East SILC (Specialist Inclusive Learning Centre) – John Jamieson at two new additional sites, creating an additional 150 places, with a proposal of 50 primary places at the Oakwood building and 100 secondary places at the former Shakespeare site.

 

RESOLVED –

(a)  That the publication of a Statutory Notice on a proposal to permanently expand specialist provision at East SILC – John Jamieson by a combined total of 150 additional places, accommodated across two new additional sites, with effect from January 2020, be approved;

 

(b)  That it be noted that the implementation of such proposals is subject to funding being agreed based upon the outcome of further detailed design work, as indicated at section 4.4.1 of the submitted report;

 

(c)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

76.

Approval to Spend for the Learning Places Programme 1FE Permanent Expansion at Cockburn John Charles Academy pdf icon PDF 51 KB

To consider the joint report of the Director of Children and Families and the Director of City Development presenting a proposal regarding expansion at Cockburn John Charles Academy. Also the report seeks provisional ‘Approval to Spend’ for the high level budget, in order to undertake the related works, as detailed.

Additional documents:

Minutes:

The Director of Children and Families and the Director of City Development submitted a joint report presenting details of a proposed expansion at Cockburn John Charles Academy. Also the report sought provisional ‘Approval to Spend’ for the high level budget, in order to undertake the related works, as detailed.

 

In noting that the school was currently operating under a PFI contract, and in response to a Member’s enquiry, officers undertook to provide the Member in question with details of any fees which would be incurred as a result of the proposals.

 

RESOLVED –

(a)  That capital expenditure be authorised for the ‘provisional sum’ of £2,278,732 from Capital Scheme number 33178/JCA/000 for the construction work and associated fees to facilitate a permanent increase of the Published Admission Number by 30 pupils at Cockburn John Charles Academy, with the ‘provisional sum’ including the value for the main hall expansion as detailed within the submitted report, the interim solution as approved via a previous Design and Cost Report, legal costs for all parties, ICT related costs and a client held contingency commensurate with a project of this complexity;

 

(b)  That it be noted that a subsequent Design and Cost Report / Tender Acceptance Report will be submitted following the design freeze and final confirmation of budget requirements;

 

(c)  That the implementation of a City Council Change under the PFI contract with Investors in the Community (Leeds Schools) Limited for the works at the Cockburn John Charles Academy School PFI building, be noted, together with the requirement to approve the entering in to of any associated documentation including without limitation a deed of variation (if required), with the relevant authority being provided to the Head of Service, Learning Systems to enable the Head of Service to review and approve any such documentation;

 

(d)  That the programme dates, as identified in section 3.2 of the submitted report in relation to the implementation of the Board’s resolutions, be noted;

 

(e)  That it be noted that the lifecycle and maintenance allowance, under the Unitary Charge, will increase as a consequence of the works detailed within the submitted report, with it also being noted that the increase will reflect the changes in additional catering / cleaning staff and the associated ‘life cycling’, as identified in the terms of the existing PFI contract. This value however will be the responsibility of the academy and is a ‘straight through charge’ that will not burden the authority;

 

(f)  That it be noted that the officer responsible for the implementation of such matters is the Head of Projects and Programmes.

 

RESOURCES

Additional documents:

77.

Improving Air Quality in the City (Clean Air Zone update) pdf icon PDF 68 KB

To consider the joint report of the Director of Resources and Housing and the Director of City Development which presents the response outcomes from the recent Statutory Consultation which now requires consequential amendments for certain elements of the Charging Order; provides a progress report on both the implementation of the Clean Air Zone, including an update on the go-live delay; confirms progress on the distribution of financial support to affected sectors and provides an update on other air quality measures which are being progressed.

 

Additional documents:

Minutes:

Further to Minute No. 15, 26th June 2019, the Director of Resources and Housing and the Director of City Development submitted a joint report which presented the outcomes from the recent Statutory Consultation exercise undertaken on several areas regarding the Clean Air Zone (CAZ) and as a result, sought approval of specific consequential amendments which were required for certain elements of the CAZ Charging Order. The report also provided a progress report on both the implementation of the CAZ, including an update on the ‘go-live’ date, confirmed progress on the distribution of financial support to affected sectors and provided an update on other air quality measures which continued to be progressed.

 

Members discussed the proposed road signage which was to be used for the Clean Air Zone (CAZ). It was noted that although there was no flexibility around the signage given that it was provided by the Department for Transport, it was emphasised that a communications campaign needed to be put in place, especially with the most affected industries, to raise awareness of the CAZ and its associated branding.

 

RESOLVED –

(a)  That the outcome of the Statutory Consultation exercise, as detailed within the submitted report, be noted, and that the resulting amendments to the Charging Order as detailed within the submitted report and as follows, be approved:-

·  The creation of a local Specialist Heavy Goods Vehicle exemption and “qualifying criteria”;

·  The widening the scope of sunset periods in the taxi and private hire sector, to include out-of-town vehicles;

·  The extension of the Wheelchair Accessible Vehicle (WAV) sunset period to 2028; and

·  The making of formal amendments to the Leeds Clean Air Zone Charging Order arising from the outcome of the consultation process.

 

(b)  That the implementation progress update, as detailed within the submitted report, and the revised ‘go-live’ date of no earlier than 1 July 2020, be noted;

 

(c)  That regarding the consultation feedback in relation to setting the future emissions standard at zero in 2028, it be noted that it is the intention to consider this matter at the first CAZ annual review.

 

78.

Disposal of land located on Westerton Walk, Ardsley and Robin Hood, for Extra Care Housing delivery and final terms of Development Agreement pdf icon PDF 123 KB

To consider the joint report of the Director of City Development and the Director of Adults and Health seeking approval to dispose of a Council owned site on Westerton Walk in Ardsley and Robin Hood, to facilitate the development of new Extra Care Housing in support of the Better Lives Programme established by Adults and Health. Approval is sought to sell the land to the recommended consortium at the less than best purchase price identified in the attached confidential appendix.

 

(Please note that Appendix 1 to this report is designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3))

 

Additional documents:

Minutes:

Further to Minute No. 131, 19th December 2018, the Director of City Development, the Director of Adults and Health and the Director of Resources and Housing submitted a joint report seeking approval to dispose of a Council owned site on Westerton Walk in Ardsley and Robin Hood Ward, to facilitate the development of new Extra Care Housing in support of the ‘Better Lives Programme’. Specifically, approval was sought to sell the land to the recommended Consortium at the less than best purchase price, as identified in Appendix 1 to the submitted report, which had been designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3).

 

In her capacity as a local Ward Member for Ardsley and Robin Hood Ward, the Executive Member for Climate Change, Transport and Sustainable Development welcomed the proposal.

 

Following the consideration of Appendix 1 to the submitted report, designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That the sale of the subject land to the Consortium, as identified within exempt Appendix 1 to the submitted report, at a less than best purchase price and on the terms as detailed, be approved;

 

(b)  That it be noted that the Director of City Development, in consultation with the Executive Member for Resources, will progress with the disposal of the subject land;

 

(c)  That in principle approval be given to the final terms of the Development Agreement for use on all Package One sites, as detailed in exempt Appendix 1 to the submitted report;

 

(d)  That approval be granted to enter into the Development Agreement with the Consortium;

 

(e)  That agreement be given for any subsequent amendments to the terms of the disposal to be delegated to the Director of City Development, to enable the Director to approve such matters under the scheme of officer delegation, in consultation with the Executive Member for Resources;

 

(f)  That it be noted that following a successful procurement exercise, the Director of Resources and Housing has entered into an agreement with the Consortium, under the necessary delegated authority, in respect of delivering Package One: Extra Care Housing for Older People contract DN336766;

 

(g)  That the use of s106 commuted sums, as previously allocated by Executive Board, be noted.

 

79.

Disposal of Site of former Matthew Murray School pdf icon PDF 62 KB

To consider the report of the Director of City Development seeking Executive Board’s approval to the provisionally agreed Heads of Terms for the freehold disposal of the Matthew Murray site. This will facilitate LUFC’s proposals to relocate its training facilities and the Leeds United Foundation (LUF) and Academy facilities back into the heart of the city and the Elland Road environment.

 

(Please note that Appendix 1 to this report is designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3))

 

Additional documents:

Minutes:

Further to Minute No. 80, 18th October 2017, the Director of City Development submitted a report which sought approval to the provisionally agreed Heads of Terms for the freehold disposal of the Matthew Murray site, which would facilitate Leeds United Football Club’s (LUFC) proposals to relocate its training facilities and the Leeds United Foundation (LUF) and Academy facilities back into the heart of the city and the Elland Road environment.

 

Responding to a Member’s enquiry, the Board received an update on the current position regarding the remaining term of LUFC’s current lease at the Thorp Arch site and the relationship between this and the proposals regarding the use of the Matthew Murray School site.

 

Members discussed the current position regarding what facilities the club intended to relocate to the Matthew Murray site, with it being highlighted that further clarity was required in this area. In response, it was noted that such matters could be picked up as part of the ongoing negotiations with the club.

 

With regard to the commitment of the club around the support it was proposing to provide for the benefit of the local community as part of this relocation, it was requested that further discussion be held with the club in order to enable such commitments to be confirmed in writing.

 

With regard to how the proposals would potentially affect the Thorp Arch site, a request was made that relevant Ward Members be kept informed of developments.

 

In conclusion, the Board was assured that the Executive would be kept up to date with developments on such matters, as appropriate.

 

Following the consideration of Appendix 1 to the submitted report, designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, and in taking into consideration all of the matters raised during the discussion on this item, it was

 

RESOLVED –

(a)  That the disposal of the Council’s freehold interest in the Matthew Murray site, for use as a training facility for LUFC to Greenfield Investments (a wholly owned company of the owner of LUFC), on the draft terms as set out in exempt Appendix 1 to the submitted report, be approved;

 

(b)  That the approval of the final disposal boundary and terms, including that relating to part of the playing fields of the Ingram Road Primary School and any requirement by Highways England, be delegated to the Director of City Development, with the concurrence of the Executive Member for Resources and, where applicable, the Head Teacher of Ingram Road Primary School;

 

(c)  That it be noted that the receipt from the disposal of the Matthew Murray site has already been ring-fenced to the Consolidation Schools Programme;

 

(d)  That it be noted that a separate report is being presented to this Executive Board regarding the ‘Parklife Project’, which is proposed on Council owned land at Fullerton Park adjacent to LUFC’s stadium, which provides for associated training facilities.

 

(Under  ...  view the full minutes text for item 79.

80.

Best Council Plan Annual Performance Report - Looking Back on 2018/19 pdf icon PDF 870 KB

To consider the report of the Director of Resources and Housing which presents a year-end review, looking back on performance during 2018/19 for the delivery of the Best Council Plan.

 

 

Additional documents:

Minutes:

The Director of Resources and Housing submitted a report presenting a year-end review which looked back on performance during 2018/19 with regard to the delivery of the Best Council Plan.

 

The ‘What we set out to do’ and ‘How did we perform?’ commentary for each Best City Priority was welcomed. 

 

RESOLVED – Thatthe Best Council Plan 2018/19 Annual Performance Report, as submitted, be received, and that the progress made during 2018/19 in delivering the ambitions and priorities set out in the Best Council Plan, as detailed in the submitted report, be noted.

 

 

 

81.

Financial Health Monitoring 2019/20 – Month 4 pdf icon PDF 671 KB

To consider the report of the Chief Officer (Financial Services)which sets out the Council’s projected financial health position for 2019/20 at Month 4, and seeks the Board’s approval of a proposed release from the Council’s General Reserve.

Additional documents:

Minutes:

The Chief Officer (Financial Services) submitted a report which presented the Council’s projected financial health position for 2019/20 as at Month 4 of the financial year, detailed proposals identified by the Director of Children and Families to address the projected directorate overspend and which sought approval of a proposed release from the Council’s General Reserve.

 

In noting that Veolia had failed to meet agreed recycling targets and as such there may be an obligation on Veolia to pay a penalty to the Local Authority subject to DEFRA’s agreement (Department for Environment, Food and Rural Affairs), a Member made an enquiry about how such a potential sum would be invested. In response, it was noted that discussions with relevant parties were ongoing and that once further clarity had been received, officers undertook to ensure that Executive Members would be fully briefed on such matters prior to any proposals being progressed.

 

RESOLVED –

(a)  That the projected financial position of the authority, as at Month 4 of the financial year, as detailed within the submitted report, be noted;

 

(b)  That the proposals identified by the Director of Children and Families to address the projected overspend, as reported to the Board in July 2019 and as detailed within the submitted report, be noted;

 

(c)  That the release of £1m from the General Reserve, be approved in order to take advantage of record low interest rates, and to create savings for the Medium Term Financial Strategy, with it being noted that the officer responsible for the implementation of this resolution is the Chief Officer (Financial Services) and that the release from the reserves will be actioned before the next reporting period.

 

DATE OF PUBLICATION:   FRIDAY, 20THSEPTEMBER 2019

 

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS: 5.00 P.M., FRIDAY, 27TH SEPTEMBER 2019