Agenda and minutes

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents in accordance with Procedure Rule 25 of the Access to Information Procedure Rules.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

There were no late items submitted to the agenda by the Chair for consideration.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

All Members of the Committee declared a personal interest in item 6 of the agenda (Minute 6 refers), by virtue of their position as a Leeds City Councillor.

Councillor Charlwood declared a personal interest in item 12 of the agenda (Minute 12 refers), by virtue of her position as an E-ACT Governor.

Councillor Lobley declared a personal interest in item 14 of the agenda (Minute 14 refers), by virtue of his position as Chair of Renewal Leeds Limited (a position he would be stepping down from).

To approve as a correct record the minutes of the meeting held on 29^th March 2011.

RESOLVED – That the minutes of the meeting held on 29^th March 2011 be approved as a correct record.

To receive a report of the Director of Resources providing a review of the Council’s personal accident insurance, and inviting comments from Member Management Committee.

The Insurance Manager presented a report of the Director of Resources providing a review of the Council’s personal accident insurance, and inviting comments from the Committee.

RESOLVED – Member Management Committee resolved to support the proposed increase in the Council’s personal accident insurance for Members to £250 per week.

To receive a report of the Director of Resources providing a position statement on the ICT projects and services which impact on elected Members.

The Business Relationship Manager presented a report of the Chief Officer (ICT) providing a position statement on the ICT projects and services which impact on elected Members.

RESOLVED  - Member Management Committee resolved to:

(a)  note the contents of the report; and

(b)  note the current position in respect of the newly issued printers and the impact they were having in respect of replacement cartridges;

(c)  agree the continuation of the Member Development Working Group, in its current composition and that the Green Group representative would be Councillor David Blackburn.

To receive a report of the Chief Officer (Democratic and Central Services) providing an update on training and development issues relating to elected Members.

The Head of Scrutiny and Member Development presented a report of the Chief Officer, Democratic and Central Services providing an update on training and development issues relating to elected Members.

RESOLVED – Member Management Committee resolved to:

(a)  note the Member Development Annual Report 2010-11;

(b)  support the proposals for improving the compulsory Planning and Licensing programme; and

(c)  agree the continuation of the Member Development Working Group, with a representative from the Conservative, Labour , Liberal Democrat and Green Groups and that Councillor David Blackburn be the Green Group representative.

To consider the report of  the Head of Strategic Landlord outlining the process agreed in 2006 for appointments of Council Board Members to ALMO boards and providing an update on ALMO boards following the local elections in May 2011.

The Chief Officer Statutory Housing presented a report outlining the process agreed in 2006 for appointments of Council Board Members to ALMO Boards, and providing an update on ALMO Boards following the local elections held in May 2011.

RESOLVED – Member Management Committee resolved to:

(a)  agree the preferred option for appointing Members to ALMO Boards, i.e. nominations based on political representation in ALMO areas;

(b)  That the political composition of the Boards be as set out in 3.4 to 3.6 of the report and as follows;

• East North East Homes Leeds – 2 Labour,1 Conservative and 1 Liberal Democrat Member
• Aire Valley Homes Leeds – 3 Labour and 1 Morley Borough Independent Member
• West North West Homes Leeds – 2 Labour, 1 Conservative and 1 Liberal Democrat Member

(c) That whips appoint to the vacancies in accordance with the    Appointment to Outside Bodies Procedure Rules.

To receive a report of the Director of Environment and Neighbourhoods asking the Committee to establish Elected Member representation the Leeds Housing Forum.

The Chief Officer Statutory Housing presented a report of the Director of Environment and Neighbourhoods asking the Committee to establish elected Member representation on the Leeds Housing Forum.

RESOLVED – Member Management Committee resolved :

(a)  To designate the Leeds Housing Forum as a Strategic and Key Partnership;

(b)  To allocate two positions to the Labour Group, and one each to the Conservative, Liberal Democrat and Morley Borough Independent Groups; and

(c)  That the relevant whip be authorised to appoint to the vacancies in accordance with the Appointment to Outside Bodies Procedure Rules.

To receive a report of the Assistant Chief Executive (Planning, Policy and Improvement) seeking appointments to the new Leeds Initiative Partnerships.

The Head of Leeds Initiative and International Partnerships presented a report of the Assistant Chief Executive (Planning, Policy and Improvement) seeking appointments to the new Leeds Initiative Partnerships.

RESOLVED – Member Management Committee resolved to:

(a)  designate the new Leeds Initiative Partnerships as Strategic and Key Partnerships;

(b)  allocate positions on the partnerships as follows:

Leeds Initiative Board

·  Leader of Council

·  Leader Conservative Group or nominee

·  Leader Liberal Democrat Group

Children’s Trust Board

·  Executive Member Children Services

·  Deputy Executive Member Children’s Services

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

Safer Stronger Communities Board

·  Executive Member Neighbourhoods, Housing and Regeneration

·  Executive Member Environmental Services

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

Health and Wellbeing Board (To be reviewed after currently proposed legislation)

·  Executive member Adult Health and Social Care

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

Housing and Regeneration Board

·  Executive Member Neighbourhoods, Housing and Regeneration

·  Executive Member Development and Economy

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

Sustainable Economy and Culture Board

·  Executive Member Development and Economy

·  Executive Member Environmental Services

·  Executive Member Leisure

·  Executive Member Neighbourhoods, Housing and Regeneration

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

Stronger Communities Partnership

·  Executive Member Neighbourhoods, Housing and Regeneration

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

Climate Change Partnership

·  Executive Member Environmental Services

·  Lead Member Environmental Services

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

City Centre Partnership

·  Lead Member Development and Economy

·  Whips nominee Conservative Group

·  Whips nominee Liberal Democrat Group

(c)  That the relevant whip be authorised to appoint to the vacancies in accordance with the Appointment to Outside Bodies Procedure Rules.

To receive a report of the Director of Children’s Services seeking Member appointments to E-ACT East Leeds Academy and Primrose Academy.

The Senior Governor Support Officer presented a report of the Director of Children’s Services seeking Member appointments to E-ACT East Leeds Academy and Primrose Academy.

RESOLVED – Member Management Committee resolved to:

(a)  designate E-ACT East Leeds Academy and Primrose Academy as Strategic and Key Partnerships;

(b)  allocate the position on each Academy as a representative of the Administration;

(c)  That the relevant whip be authorised to appoint to the vacancies in accordance with the Appointment to Outside Bodies Procedure Rules.

(d)   That in respect of the 2  academies in (a) above that the relevant Whip be the Labour Group whip.

To receive a report of the Chief Officer (Democratic and Central Services)  highlighting the constraints that will affect the ability of the Council to require external organisations in receipt of Council grants to appoint a fixed number of representatives on the organisation’s management board in proportion to the level of grant, and updating Member Management Committee on the current position on the implementation of the Committee’s resolution of January 2011 relating to the appointments to external bodies in receipt of grants.

The Chief Officer, Democratic and Central Services and Head of Property, Finance and Technology presented a joint report highlighting the constraints that will affect the ability of the Council to require external organisations in receipt of Council grants to appoint a fixed number of representatives on the organisation’s management board in proportion to the level of grant, and updating the Committee on the current position on the implementation of its resolution of January 2011 relating to the appointments to external bodies in receipt of grants.

RESOLVED – Member Management Committee resolved to:

(a)  note the advice given by the City Solicitor on the constraints that will affect the ability of the Council to require external organisations in receipt of Council grants to appoint a fixed number of representatives on the organisation’s management board;

(b)  support the views of Leader Management Team regarding a change to grant conditions which would facilitate the Committee’s resolution of January 2011 ; and

(c)  not progress the proposal to request additional places on the Boards of particular outside bodies but ask that if a significant financial contribution is given to an organisation then the matter of representation on that organisation’s management board be considered if it is felt to be appropriate in that particular circumstance.

To receive a report of the Chief Officer (Democratic and Central Services) outlining the Member Management Committee’s role in relation to Elected Member Appointments to Outside Bodies and asking the Committee to agree a schedule detailing the organisations that the Council will continue to make an appointment to, and agree nominations to the organisations which fall to the Committee to make an appointment.

The Principal Governance Officer presented a report of the Chief Officer, Democratic and Central Services outlining the Member Management Committee’s role in relation to elected Member appointments to outside bodies and asking the Committee to agree a schedule detailing the organisations that the Council will continue to make an appointment to, and agree nominations to the organisations which fall to the Committee to make an appointment.

RESOLVED – Member Management Committee resolved to:

(a)  note the Appointments to Outside Bodies Procedure Rules as attached at Appendix 1;

(b)  agree the schedule attached at Appendix 2 detailing those organisations that the Council will continue to make an appointment to;

(c)  agree the nominations which fall to the Committee to make an appointment to;

(d)  note that Councillor Lobley was to step down from his role as Chairman of Renewal Leeds and that the position continue to be reserved to the Executive Member (Neighbourhoods, Housing and Regeneration)  

(e)  note the position in respect of the Yorkshire Indoor Cricket School and that appoints be made for the purpose of the final meeting.  

(f)  note the change of appointments since the last meeting of the Committee as detailed in paragraph 3.8 of the report including Councillor Groves to the Employers Committee.