Agenda and minutes

Member Management Committee
Monday, 2nd April, 2012 4.30 pm

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: Laura Ford  (0113) 39 51712

Items
No. Item

37.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal of inspection of documents in accordance with Procedure Rule 25 of the Access to Information Procedure Rules.

 

38.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

  No exempt items or information have been identified on this agenda.

Minutes:

There were no resolutions to exclude the public.

 

39.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no late items admitted to the agenda.

40.

Declarations of Interests

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Minutes:

No declarations of interest were made.

 

41.

Minutes - 31st January 2012 pdf icon PDF 58 KB

To approve as a correct record the minutes of the meeting held on 31st January 2012.

Minutes:

Further to minute 32 (Appointment of Local Authority Governors to Acadamies) – Members noted with disappointment that the requested letter had not been forwarded to the Chairs of Governors and asked that the Chief Officer, Democratic and Central Services write to Children’s Services asking that their request be actioned as a matter of urgency.

 

Further to minute 33 (PRU Management Committee) – It was agreed that the vacancy be allocated to the Conservative Group.

 

Further to minute 35 (Members ICT) – Members asked that the Chief Officer, Democratic and Central Services contact officers in ICT to ensure that the IT work scheduled to be carried out over the Easter weekend should not take any longer than indicated as this was a particularly busy time for Elected Members and access to their IT was essential.    

 

 

RESOLVED – That the minutes of the meeting held on 31st January 2012 be approved as a correct record.

 

42.

Member Development pdf icon PDF 66 KB

To receive and consider a report from the Chief Officer, Democratic and Central Services providing an update on learning and development issues relating to elected Members.

Additional documents:

Minutes:

 

The Member Development Officer presented a report of the Chief Officer, Democratic and Central Services providing Member Management Committee with an update on progress with the following projects which the Member Development Working Group had been working on;

 

·  Planning the induction programme for 2012

·  Developing proposals to improve the ‘exit process’ for Members stepping down or not re-elected.

 

The report set out in detail the Induction programme for new (and existing)  Members and also provided examples of guidance notes for Members who are stepping down or retiring.

During discussion on the report Members made the following comments;

·  The value of pairing newly elected members with more experienced ones to gain first hand experience of the work of Elected Members.

·  The benefits of having an induction programme that was outside normal office hours thus ensuring that working Members could attend.

·  The need to ensure that newly elected members have their IT provision installed as a matter of urgency.

 

RESOLVED - 

a)  That the contents of the report be noted

b)  That the 2012 Induction programme as detailed in Appendix A of the report be approved.

c)  That the guidance notes for Members stepping down or not re-elected as detailed in Appendix B and C of the report be approved.

 

43.

Local Authority Appointments to Outside Bodies pdf icon PDF 70 KB

To receive and consider a report from the Chief Officer, Democratic and Central Services providing an update on the current position regarding Member appointments to outside bodies and seeking to confirm Member nominations to remaining vacancies.

Additional documents:

Minutes:

The Principal Governance Officer presented a report of the Chief Officer, Democratic and Central Services providing an update on the current position regarding Member appointments to outside bodies, and seeking to confirm Member nominations to remaining vacancies.

 

RESOLVED

(a)  That the current position in relation to elected Member appointments to outside bodies detailed in Appendix 1 to the report be noted;

(b)  That the HCT Group Regional Advisory Committee Partnerships be categorised as a Strategic and Key Partnership and allocated to the Labour Group as a Whips nominee.

(c)  That the additional place offered on the Leeds Bradford International Airport (LBIA) Consultative Committee be accepted and allocated to the Conservative Group as a Whips nominee.

(d)  That the Leeds Minster Council Partnerships be categorised as  a Strategic and Key Partnerships and the 3 places be allocated as Whips nominees to the Labour , Conservative and Liberal Democrat Groups.

(e)  To note that the Middleton Cluster and the Upper Beeston & Cottingley Cluster were to become 1 Cluster and retain the same Membership.

(f)  That Councillor Gruen be the representative on the Seacroft Manston (Crossgates and Whinmoor) Cluster replacing Councillor Pauleen Grahame.

(g)  That the vacancy on the PRU Management Committee be allocated to the Conservative Group as a Whips nominee.

(h)  That the cessation of the Yorkshire and Humber Space (YoHr Space) Regional Improvement and Efficiency Partnership be noted.

(i)   That the change of appointments since the last meeting of the Committee, as detailed in paragraph 3.5 of the report, be noted.