Agenda and minutes

Member Management Committee
Tuesday, 1st July, 2014 3.30 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Phil Garnett (0113) 39 51632  Email: phil.garnett@leeds.gov.uk

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15,2 of the Access to Information Procedure Rules. (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

Minutes:

There were no appeals against the refusal of inspection of documents.

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There were no resolutions to exclude the public.

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no formal late items submitted to the agenda for consideration. However additional information was circulated to Members relating to Agenda Item 8 “Appointments to Outside Bodies”

 

 

4.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 

Minutes:

No declarations were made.

5.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor A Lamb.

6.

Minutes - 25th February 2014 pdf icon PDF 47 KB

To approve as a correct record the minutes of the meeting held on 25th February 2014

Minutes:

RESOLVED – That the minutes of the meeting of the 25th February 2014 be approved as a correct record.

7.

Appointments to Kirkgate Market Management Board pdf icon PDF 90 KB

To consider the report of the Director of City Development advising members of the Member Management Committee of the requirement to nominate and agree the appointment of elected members to the new Kirkgate Market management board, and setting out the parameters for the new Board and its membership as agreed by Executive Board in December 2013.

Minutes:

The Director of City Development submitted a report which advised the Committee of the requirement to nominate and agree the appointment of elected members to the new Kirkgate Market Management Board and setting out the parameters for the new Board and its membership as agreed by Executive Board in December 2013.

 

RESOLVED

(a)  To agree that this Board be categorised as Strategic and Key and therefore Member Management Committee would act as the appointing body in respect of the elected member representation.

(b)  To agree that the elected members to the new Kirkgate Market Management Board should be allocated as follows 4 Labour Members (to include the Chair)(Cllrs G Harper, MacNiven, J McKenna, Groves), 1 Conservative Member (Cllr J Procter) and 1 Liberal Democrat Member (Cllr Golton).

 

 

8.

Appointments to Outside Bodies pdf icon PDF 82 KB

To receive and consider a report from the City Solicitor outlining the Member Management Committee’s role in relation to Elected Member Appointments to Outside Bodies and asking the Committee to agree a schedule detailing the organisations that the Council will continue to make an appointment to, and agree nominations to the organisations which fall to the Committee to make an appointment.

 

Additional documents:

Minutes:

The City Solicitor submitted a report which outlined the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies and asked the Committee to:

 

(a)  Agree a schedule detailing those organisations that the council will continue to make an appointment to; and

(b)  Agree the nominations to those organisations which fall to this Committee to make an appointment to.

 

Members were informed that group whips could fill any vacant positions or alter existing appointments relating to their groups via a Delegated Decision by the City Solicitor.

 

Members were also asked to consider nominating one of the Council’s appointed representatives to Groundwork Leeds as the Member who would cast any vote on behalf of the Council. It was proposed that this should be Councillor Coulson.

 

Members also agreed that where appointed to an organisation adequate support should be provided by the allocated lead officer. Members requested that lead officers should be reminded of their role in supporting Members appointed to outside bodies.

 

Members also considered representation on the Combined Authority – Leeds District Engagement Committee.

 

RESOLVED

 

(a)  To note the Appointments to Outside Bodies Procedure Rules as detailed within Appendix 1 of the submitted report;

(b)  To approve the schedule attached at Appendix 2 and 3 of the submitted report detailing those organisations that the Council will continue to make an appointment to(including those delegated to the Community Committees);

(c)  To approve the appointments to those organisations as reported verbally at the meeting and set out below which fall to the Committee to make an appointment to as set out in Appendix 3 of the submitted report;

 

Aire Valley Regeneration Board -Cllr Mitchell (instead of Cllr Yeadon)

Airport Consultative Committee-Cllr Venner (instead of Cllr P Grahame)

 

Cycling Consultative Forum -Cllr Harington instead of Cllr Illingworth

South Leeds Investment Partnership-no longer exists as a body.

Care and Repair- “whips nominee”.

Chinese Community Association- Cllr J McKenna

  Communities Board- Add Cllr Dobson

Housing Forum- Replace Cllr Mitchell with Cllr Maqsood.

Housing and Regeneration board has been discontinued.

Leeds Ahead Board- Cllr Charlwood to replace Cllr Macniven

  Leeds Housing Concern – Cllr Urryto replace Cllr Mitchell

Locality Board- South East Area Leadership Team- Cllr Gruen’s nominated substitute is Cllr Maqsood.

Locality Board- West North West Area Leadership Team- Cllr Gruen’s nominated substitute is Cllr Urry.

Migration Partnership- Cllr G Hussain

National Association of Councillors- Cllr Gruen

Private Rented Sector Forum- Cllr P Gruen, Cllr Truswell, Cllr Khan and Cllr Pryor.

Re’new Leeds- “ whips nominee”

Safer and Stronger Communities Board- no longer exists

Strategic Migration Partnership Yorkshire and Humber- Cllr Ron Grahame

Allotments Working Party – no longer exists

Climate Change – Cllr Coulson

CO2Sense CIC – No longer require an appointment

Environmental Protection UK – Cllr Coulson

Green Leeds – Cllr Dunn

Groundwork Leeds – Cllr Coulson

Leeds in Bloom – Frank Robinson

National Parking Adjudication Service Committee – Cllr Dunn

Safer and Stronger Communities Board – Cllr Dobson

Sustainable Economy and Culture Board – Cllr Dobson

Yorkshire Power  ...  view the full minutes text for item 8.

Councillor Blackburn arrived during consideration of the above item.