Agenda and minutes

Member Management Committee
Tuesday, 7th July, 2015 3.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Phil Garnett (0113) 39 51632  Email: phil.garnett@leeds.gov.uk

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15,2 of the Access to Information Procedure Rules. (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

Minutes:

There were no appeals against the refusal of inspection of documents.

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There were no resolutions to exclude the public.

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no late items submitted to the agenda for consideration.

4.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 

Minutes:

No declarations were made.

5.

Apologies for Absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

6.

Minutes - 24th February 2015 pdf icon PDF 55 KB

To approve as a correct record the minutes of the meeting held on 24th February 2015.

Minutes:

RESOLVED – The minutes of the meeting held on 24th February 2014 were approved as a correct record.

7.

Matters Arising

Minutes:

Minute No. 27. Appointment of Local Authority Governors to Academies

 

Members noted that the report deferred at the last meeting of this Committee and requested for this meeting was not featured on the agenda and,

 

RESOLVED – That the Director of Children’s Services be contacted and advised that this Committee have requested that a report be submitted to the next meeting of this Committee setting out options for the appointment of Local Authority Governors to Acadamies.

 

 

 

8.

Local Authority Appointments to Outside Bodies pdf icon PDF 63 KB

To receive and consider a report from the City Solicitor outlining the Member Management Committee’s role in relation to Elected Member Appointments to Outside Bodies and asking the Committee to agree a schedule detailing the organisations that the Council will continue to make an appointment to, and agree nominations to the organisations which fall to the Committee to make an appointment.

 

Additional documents:

Minutes:

The City Solicitor submitted a report which outlined the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies and asked the Committee to:

 

(a)  Agree a schedule detailing those organisations that the council will continue to make an appointment to; and

(b)  Agree the nominations to those organisations which fall to this Committee to make an appointment to.

 

Members were informed that group whips could fill any vacant positions or alter existing appointments relating to their groups via a Delegated Decision by the City Solicitor.

 

Members also discussed:

 

·  Nominating one of the Council’s appointed representatives to Groundwork Leeds as the member who would cast any vote on behalf of the Council. It was proposed that this should be Councillor Coulson

·  Appointments to the Leeds Parish Church Exhibition Foundation

·  Appointments to the Leeds Minster Council

·  That any appointments to the Reserve Forces and Cadets Association for Yorkshire and Humberside be reserved to Armed Forces Champions.

·  Appointments made since February 2015. 

·  The possibility of an additional place on Leeds Mind;

·  The possibility of the Liberal Democrat vacancy on the Nuclear Free Local Authorities English Forum being reallocated to the Labour Group.

·  The various Outside Bodies set out in Appendix 2 to the report that this Committee makes appointments to. 

 

 

RESOLVED

 

(a)  That the Appointments to Outside Bodies Procedure Rules as detailed within Appendix 1 of the submitted report be noted;

(b)  That the schedule attached at Appendix 3 of the submitted report be approved and that the delegation of those appointments to the Community Committees be approved;

(c)  That Councillor Coulson be nominated as the member who would cast any vote on behalf of the Council at Groundwork Leeds; 

(d)  To note that no further appointments were required to the Leeds Parish Church Exhibition Foundation

(e) That the appointments to the Leeds Minster Council be reduced from 3 to 1 and that the appointment be Councillor Peter Harrand;

(f) That appointments to the Reserve Forces and Cadets Association for Yorkshire and Humberside be reserved to members appointed as Armed Forces Champions;

(g)  That officers contact Leeds Mind to see if an additional place could be made available to the Council;

(h) That the Liberal Democrat vacancy on the Nuclear Free Local Authorities English Forum be reallocated to the Labour Group.

(i) That the changes to appointments since the last meeting of the Committee as detailed within the submitted report be noted;

(j) To approve the schedule for 2015/16 set out at Appendix 2 and approve the appointments as set out in the column marked as ‘Nomination 2015/16’, and that any gaps within that column be populated with the 2014/15 appointments, with Group Whips having the ability to subsequently change those appointments via the Delegated Decision process if required. 

 

 

 

 

 

 

 

9.

Date and Time of Next Meeting

3pm Tuesday 15th September 2015.

Minutes:

3.00pm Tuesday 15th September.