Draft minutes

North and West Yorkshire Business Rates Joint Committee
Thursday, 27th June, 2019 1.15 pm

Proposed venue: Wellington House, 40-50 Wellington Street, Leeds LS1 2DE

Contact: John Grieve - 0113 37 88662 

Items
No. Item

1.

ELECTION OF CHAIR

Minutes:

It was proposed and seconded that Councillor Swift be appointed to Chair the North and West Yorkshire Business Rates Joint Committee and upon being put to the vote it was;

 

RESOLVED – That Councillor Swift be appointed as the Chair of the North and West Yorkshire Business Rates Joint Committee.

 

 

 

2.

APPEAL AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

Minutes:

There were no appeals against the refusal of inspection of documents.

 

3.

LATE ITEMS

Minutes:

There were no formal late items, however Members were provided with an updated page 4 of the agenda which set out a replacement table within the financial report. In addition to this Members received a letter from the Finance Director at Welcome to Yorkshire in respect of a Funding Agreement between this Committee and Welcome to Yorkshire.

 

4.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF PRESS AND PUBLIC

Minutes:

There was no exempt information for consideration by the Committee.

 

5.

APOLOGIES FOR ABSENCE

Minutes:

There were no apologies.

6.

DECLARATIONS OF INTEREST

Minutes:

There were no declarations of any pecuniary interest made at the meeting, however both Councillors Cooper and Les brought it to the Committees attention that they were Board Members of Welcome to Yorkshire.

 

7.

NORTH AND WEST YORKSHIRE BUSINESS RATES POOL FINANCIAL REPORT pdf icon PDF 293 KB

Additional documents:

Minutes:

Members considered an amended report that set out;

 

a)  The context in which the North and West Yorkshire Business Rates Pool has been set up;

b)  The governance arrangements and agreement for the North and West Yorkshire Pool;

c)  The current position of the North and West Yorkshire Pool, including the estimated 2019/20 financial position and the latest income projections;

d)  The proposed spending commitments for 2019/20;

e)  Further potential commitments for 2019/20;

f)  The proposed approvals required for funding provided by the Pool, including the proposed Accountability Framework for funding applications.

Members discussed in detail the various elements of the report and some Members asked that for future rounds of bidding it be recognised that not all authorities had directly benefitted from funding associated with the various cycle races and others required it to be noted that they had incurred additional expenditure as a result of the cycle races taking place in the region.

 

Members also discussed the timeline for bids and provisionally felt that bids should be submitted by mid September 2019 and considered by this Committee in October 2019.

 

RESOLVED –

a)  To note the context and structure of the North and West Yorkshire Business Rates Pool as described in Paragraphs 1 and 2 of the report;

b)  To approve the Governance Agreement and Terms of Reference set out in Paragraph 3 and Appendices A and B of the report subject to the addition of an additional bullet point at 4.1 - Carbon Reduction of the Governance agreement;

c)  To note the projected Pool income for 2019/20 as shown in Paragraph 4 and Appendices C and D of the report;

d)  To note the report and approve the items of expenditure set out in Paragraph 5 of the report, subject to

·  The payments to Welcome to Yorkshire being made quarterly

·  and the comments from Cllr Aspden in terms of authorities not directly benefitting from cycle races being noted

e)  To note the potential areas of expenditure at Paragraph 6 in the report and that a further meeting of this Committee be held to consider the Welcome to Yorkshire Business Plan prior to approving payment of the Grant;

f)  To note the different areas of expenditure described in Paragraph 7.1, of the report and approve the proposed funding processes as laid out in Paragraph 7.2 of the report, particularly noting WYCAs role in this process and a provisional bid submission deadline of mid September 2019. 

g)  To approve the Accountability Framework noted in Paragraph 7.3, and set out in Appendix E, subject to the addition of ‘Carbon Reduction’.

 

 

 

8.

ANY OTHER BUSINESS

Minutes:

No other items for discussion.

9.

DATE AND TIME OF NEXT MEETING

Minutes:

Members considered the date and time of the next meeting and agreed that 2 meetings should be scheduled;

 

RESOLVED – That dates be established as follows;

 

1  Early September 2019 to consider the Welcome to Yorkshire Business Plans – it was acknowledged that this meeting may eventually need to be cancelled.

 

2  Early October 2019 to consider any bids.