Agenda and minutes

Leeds City Region Business Rates Pool Joint Committee - Friday, 16th September, 2022 3.00 pm

Venue: Civic Hall, Leeds LS1 1UR

Contact: Helen Gray 0113 37 88657 

Link: to view the meeting

No. Item

PRESENT:   Councillors: P Davies (Kirklees MC)

L Shaw (Wakefield MDC)

S Dacre (Calderdale MBC)

P Widdowson (City of York)

and Mr A Cross (City of Bradford MDC)


In Attendance: E Croston (Kirklees), N Warren (Wakefield), R Colley (LCC), D Moore (LCC) R Ellis (LCC) and H Gray (LCC)



Election of the Chair


Nominations were sought for the position of Chair.


Councillor J Lewis was nominated for the position of Chair, the nomination was seconded. Upon being put to the vote it was

RESOLVED – That Councillor J Lewis be elected as Chair for the duration of the meeting.



Appeal against Refusal of Inspection of Documents pdf icon PDF 733 KB

To consider any appeals in accordance with  Procedure Rule 15.2 of the Access to Information  Rules (in the event of an Appeal the press and  public will be excluded).


There were no appeals against the refusal of inspection of documents.



Late Items

To identify items which have been admitted to the agenda by the Chair for consideration. (The special circumstances shall be specified in the minutes).


No formal late items of business were added to the agenda, however the Joint Committee had received the following supplementary information prior to the meeting:

Item 8 LCR Business Rates Pool Financial Report -

·  addendum to the financial report providing an updated projected forecasts for Pool income

·  additional submission from City of York Council




Exempt Information - Possible Exclusion of Press and Public

To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


1)  To consider whether or not to accept the officers’ recommendation in respect of the above information.


2)  If so, to formally pass the following resolution:-


RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-


The agenda contained no exempt information.




Apologies for Absence

To receive apologies for absence (if any).


The following apologies for absence and notifications of substitutes were reported:


Councillor S Pandor (Kirklees MC), T Swift (Calderdale MBC), S Hinchliffe (City of Bradford MDC) and D Jeffery (City of Wakefield MDC)


Councillors: P Davies (Kirklees MC), S Dacre (Calderdale MBC), and L Shaw (Wakefield) and Mr A Cross (Bradford) were in attendance as substitutes.


Apologies were also received from Councillor R Cooper (Harrogate), W Sampson; R Tuddenham, J Gedman, T Riordan,  V Bradshaw and K England.




Declarations of Interest

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.


No declarations on interest were made.




Minutes of the Previous Meeting pdf icon PDF 325 KB

To approve as a correct record, the minutes of the previous meeting held on 10th August 2022.


RESOLVED – The minutes of the previous meeting held 10th August 2022 were agreed as a correct record.




Matters Arising from the Minutes

To consider any matters arising from the minutes (if any).


There were no matters arising from the minutes.




Leeds City Region Business Rates Pool Financial Report pdf icon PDF 289 KB

To consider the report of the Chief Officer Financial Services, Leeds City Council, presenting the Leeds City Region Business Rates Pool Financial Report


Additional documents:


Further to Minute 9 of the meeting held 10th August 2022, the Chief Officer, Financial Services Leeds City Council, submitted a report for consideration which set out the following:


·  The context in which the 2022/23 Leeds City Region Business Rates Pool was established,

·  The current position of the Leeds City Region Pool, including the provisional 2021/22 financial position and the latest income projections for 2022/23, and

·  The proposed allocation of funding for 2021/22 and 2022/23.


The report provided the latest information from member authorities indicating that income to the pool will rise slightly to £4.4m (from the previous forecast of £4.1 m).

The supplementary documents provided updated income projections for 2022/23 (an updated table 2) showing £5.2 m levy payments and forecast redistribution for 2022/23 (an updated table 5).


The report referenced the decision of the Joint Committee on 10th August 2022 to approve the Memorandum of Understanding (MOU) between the member authorities of the Leeds City Region Business Rates Pool for 2022/23 and it’s Terms of Reference.


The approved MOU stated that retained funding can be used at the direction of the Joint Committee to fund regional projects seeking to promote inclusive growth in the region. Any residual benefit, after these payments are made, will then be returned to member authorities using the agreed formulation: -

·  25% in proportion to population, to recognise the most significant driver of need,

·  25% in proportion to growth above the baseline, to continue to incentivise growth in the business rates tax base in the region,

·  25% in proportion to the levy payments made to the pool, to recognise the contribution of the 3 levy-paying authorities to the income of the pool,

·  25% to the 4 top-up authorities in proportion to the top-ups they receive from Government, to recognise that without the participation of top-up authorities levy payments could not be retained within the region.


The 2022/23 distribution methodology in force is different to that of 2021/22 which set the distribution of residual benefits using a formulation of 50% in proportion to population and 50% in proportion to growth above the baseline.


The Joint Committee was also reminded of the advantages and risks associated with the operation of the pool –

-  The retention in the region of levy payments that would otherwise have to be made to Central Government.

-  The risk that if the retained business rates income and associated Section 31 grant income of a member authority falls below 92.5% of their assessed spending requirement, or Baseline Funding Level, the payment of a safety net payment from Central Government will not be forthcoming. This payment will have to be met by the pool and if income to the pool is not sufficient, by member authorities.


The Joint Committee noted that the date for submission of an application to continue to pool business rates in 2023/24 was 22nd September 2002.



a)  To note the context, structure and governance of the 2022/23 Leeds City Region Business Rates Pool  ...  view the full minutes text for item 19.