Agenda

Corporate Governance and Audit Committee - Friday, 30th July, 2021 2.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: John Grieve 0113 37 88662 

Link: to view the meeting

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

 

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

4.

Declaration of Interests’

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

 

 

 

5.

Apologies for Absence

To receive apologies for absence (If any)

6.

Minutes of the Previous Meeting pdf icon PDF 244 KB

To consider and approve the minutes of the previous meeting held on 25th June 2021.

 

 

(Copy attached)

7.

Matters Arising from the Minutes

To consider any matters arising from the minutes

8.

Procurement Assurance Report - 2020/21 pdf icon PDF 419 KB

To consider a report by the Head of Procurement and Commercial Services which presents the Annual Report on the Council’s procurement function, and provides assurances that the Council’s arrangements are up to date, fit for purpose, effectively communicated and routinely complied with.

 

The report requests Members to consider the ongoing work to review the Council’s entire “procure to payment” (the P2P Review) processes in order maintain effective procurement support, including appropriate training and guidance, and efficient systems and processes.

 

 

(Report attached)

Additional documents:

9.

Decision Making Statement of Internal Control pdf icon PDF 408 KB

To consider a report of the Chief Officer Financial Services which presents the Annual Report on the Council’s decision making arrangements and provides assurances that the Council’s arrangements are up to date, fit for purpose, effectively communicated and routinely complied with.

 

This report forms part of the Council’s review of the effectiveness of its arrangements for Internal Control and will be taken into account in preparing the Annual Governance Statement which the Committee will be asked to approve. The arrangements set out provide a framework for transparent and accountable decision making in accordance with the Council’s Corporate Governance Code and Framework.

 

(Report attached)

 

Additional documents:

10.

Interim Annual Governance Statement pdf icon PDF 449 KB

To consider a report by the Chief Officer Financial Services which presents the draft Interim Annual Governance Statement (AGS). The interim AGS is prepared following a review of the effectiveness of the Council’s arrangements for Internal Control and will be published alongside the Statement of Accounts when put on deposit.

The final Annual Governance Statement for 2021 will be returned to the Committee for formal approval prior to in advance of the Committee’s approval of the audited Statement of Accounts.

 

 

(Report attached)

 

Additional documents:

11.

Draft Statement of Accounts 2020/21 pdf icon PDF 419 KB

To consider a report by the Chief Officer Financial Services which presents the draft unaudited 2020/21 Statement of Accounts. The Statement of Accounts is included with the agenda as a separate document and is also published on the Council’s internet site with the Committee papers. Details of roles, responsibilities and timescales for approving the statement of accounts are set out in the submitted report.

 

 

(Report attached)

 

Additional documents:

12.

Grant Thornton Audit Plan 2020/21 pdf icon PDF 410 KB

To consider a report by the Chief Officer Financial Services which presents Grant Thornton’s Annual Audit Plan for their 2020/21 audit, covering the audit of the Council’s accounts and the process for assessing its arrangements to secure value for money in the use of resources.

 

 

(Report attached)

Additional documents:

13.

Work Programme 2021/22 pdf icon PDF 407 KB

To consider and approve the Committee’s Work Programme for the 2021/ 22 period.

 

 

 

(Copy attached)

Additional documents:

14.

Date and Time of Next Meeting

To note that the next meeting will take place on Friday, 24th September 2021 at 2.00pm in the Civic Hall, Leeds.