Agenda

Corporate Governance and Audit Committee
Friday, 22nd March, 2019 10.00 am

Venue: Civic Hall, Leeds, LS1 1UR

Contact: John Grieve 0113 37 88662 

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

 

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

4.

Declaration of Disclosable Pecuniary and Other Interests’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

5.

Apologies for Absence

To receive apologies for absence (If any)

6.

Minutes of the Previous Meeting pdf icon PDF 266 KB

To receive and approve the minutes of the previous meeting held on 28th January 2019.

 

 

(Copy attached)

7.

Matters Arising from the Minutes

To consider any matters arising from the minutes.

8.

Annual Information Governance Report pdf icon PDF 397 KB

To consider a report by the Director of Resources and Housing which presents the Annual Information Governance Report. The report informs Members of the steps being taken to maintain and improve Leeds City Council’s information governance and seeks to provide assurance that the necessary monitoring practices and procedures are in place.

 

 

 

(Report attached)

 

9.

Applications Portfolio Programme - Update on Access Project pdf icon PDF 364 KB

To consider a report by the Director of Resources and Housing which provides an update on the current position on Access databases and compliance to PSN. 

 

 

(Report attached)

 

10.

Annual Business Continuity Report pdf icon PDF 281 KB

To consider a report by the Director of Resources and Housing which seeks to  provide assurance of the adequacy of the business continuity management arrangements currently in place, in that they are fit for purpose, up to date, are routinely complied with, have been effectively communicated and are monitored.

 

 

(Report attached)

 

11.

Procurement Assurance Report - 2018/19 pdf icon PDF 301 KB

To consider a report of the Chief Officer Financial Services which presents the Annual Procurement Assurance Report 2018/19 for the City Council’s procurement function.

The report seeks to provide assurance that, overall, procurement systems are operating effectively and that there are no fundamental control weaknesses.

 

(Report attached)

 

 

 

 

Additional documents:

12.

Annual Assurance Report on the Financial Management and Control Arrangements and Compliance with the Chief Finance Officer Protocol pdf icon PDF 378 KB

To consider a report by the Chief Officer Financial Services which seeks to provide assurance that the Council has in place appropriate systems and procedures to ensure that there is sound financial management and control across the Authority.

 

 

(Report attached)

Additional documents:

13.

Annual Treasury Management Governance Report pdf icon PDF 336 KB

To consider a report by the Chief Officer Financial Services which presents the Annual Treasury Management Governance Report and outlines the governance framework for the management of the Council’s Treasury Management function. 

The report also reviews compliance with updated CIPFA guidance notes for practitioners on the Prudential Code for Capital Finance in Local Authorities issued in 2018.

 

 

(Report attached)

 

 

14.

Grant Thornton Audit Progress Report pdf icon PDF 126 KB

To consider a report by the Chief Finance Officer which sets out details of Grant Thornton’s progress in delivering the audit of the Council’s accounts and value for money arrangements.

The report from Grant Thornton highlights the progress made so far in their 2018/19 audit.

 

(Report attached)

 

 

Additional documents:

15.

Internal Audit Plan 2019-20 pdf icon PDF 431 KB

  To consider a report by the Chief Finance Officer which presents the proposed Internal Audit Plan for 2019-20 for review and approval.

The report includes a summary of the basis for the plan which has been developed in consultation with senior management.

 

(Report attached)

 

16.

Internal Audit Update Report January to February 2019 pdf icon PDF 423 KB

  To consider a report by the Chief Finance Officer which provides a summary of the Internal Audit activity for the period January to February 2019 and highlight the incidence of any significant control failings or weaknesses.

 

  (Report attached)

 

 

17.

Annual Report 2018/19 pdf icon PDF 129 KB

To consider a report by the City Solicitor which seeks the approval of Members to the Committee’s Annual Report to Full Council.

 

 

(Report attached)

 

Additional documents:

18.

Independent Member Appointment to Audit Committees pdf icon PDF 506 KB

To consider a report by the City Solicitor which provides Members with an opportunity to further consider the CIPFA Best Practice guidance relating to the appointment of Independent Members to Audit committees.

 

 

(Report attached)

 

19.

Work Programme 2019 pdf icon PDF 127 KB

To receive a report by the City Solicitor which notifies Members of the Committee’s draft Work Programme for 2019.

 

 

(Report attached)

Additional documents:

20.

Date and Time of Next Meeting

To note that the next meeting is proposed to take place on Tuesday, 25th June 2019 at 10.00am in the Civic Hall, Leeds.

21.

Brexit - Resilience and Response pdf icon PDF 376 KB

To consider a report by the Chief Officer (Strategy and Improvement) which provides an update on preparations that Leeds City Council, working with partners, has been making to prepare for the UK’s exit from the European Union legally scheduled to take place on 29 March 2019.

 

 

(Report attached)

 

 

Additional documents:

Third Party Recording

 

Recording of this meeting is allowed to enable those not present to see or hear the proceedings either as they take place (or later) and to enable the reporting of those proceedings.  A copy of the recording protocol is available from the contacts named on the front of this agenda.

 

Use of Recordings by Third Parties– code of practice

 

a)  Any published recording should be accompanied by a statement of when and where the recording was made, the context of the discussion that took place, and a clear identification of the main speakers and their role or title.

b)  Those making recordings must not edit the recording in a way that could lead to misinterpretation or misrepresentation of the proceedings or comments made by attendees.  In particular there should be no internal editing of published extracts; recordings may start at any point and end at any point but the material between those points must be complete.