Agenda and minutes

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt from publication on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

(a)  Appendices A, B and C to Agenda Item No.10, Leeds Festival 2018 – Members Debrief and Summary of Changes for 2019 was designated as exempt under Access to Information Procedure Rules 10.4 (3) because it contained information relating to the financial or business affairs of any particular person.

(b)  Agenda Item 11 – Policing and the Night Time Economy was designated as exempt under Access to Information Procedure Rules 10.4 (1) because it referred to information relating to an individual.

There were no late items.  Supplementary information was provided for Agenda Item 10 - Leeds Festival 2018.  This included correspondence from the Private Hire/Hackney Carriage Trade and a copy of the Traffic Plan for 2018.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations.

To receive apologies for absence (If any)

Apologies for absence were submitted on behalf of Councillors R Downes, B Gettings, G Willkinson, A Garthwaite, K Groves, P Drinkwater, J Heselwood and C Knight.

To consider and approve the minutes of the last meeting held on 5^th March 2019.

(Copy attached)

RESOLVED – That the minutes of the meeting held on 5 March 2019 be confirmed as a correct record.

To consider any Matters Arising from the minutes.

The Committee was given an update on issues relating to Taxi & Private Hire Licensing.  The following was reported:

·   A training workshop had been held with other local authorities.

·  There was an outline proposal for CCTV in vehicles.

·  There were still differences in vehicle standards across the authorities and external consultation may be used.

·  Responses to the statutory guidance would be shared with Members.

·  The outline for driver training would be shared with Members when it was ready.

To consider the contents of the Licensing Committee Work Programme for 2019.

(Copy attached)

Members noted the content of the Licensing Committee’s Work Programme.

To consider a report by the Chief Officer Elections and Regulatory which advices Members of the outcome of the Leeds Festival held between the 25^th and 27^th August 2018.

The report also provides a summary of changes proposed for the 2019 event.

(Please note that Appendices B & C to this report are exempt from publication and should not be shared with anyone outside the Committee)

(Report attached)

The Chief Officer, Elections and Regulatory submitted a report which set out the arrangements for the 2019 Leeds Festival to be held at Bramham Park between in August 2019.

The Section Head, Entertainment Licensing presented the report and made reference to the 2018 debrief and the summary of changes.  Primary changes had been made in a revision of the traffic management plan to reflect the changing traffic patterns and on-site parking for pick up and drop off and improvements to taxi/private hire arrangements.

There had been minor problems with the taxi/private hire arrangements on the Friday and these were corrected for subsequent days.  There had been a vast improvement with traffic arrangements in comparison to previous years.

Representatives from Festival Republic, the event organisers were in attendance and spoke of the proposed changes to the Event Management Plan and presented the content of the Sustainability Report.

(This part of the meeting was heard in closed session)

The Chair thanked the event organisers for their attendance and contributions

RESOLVED – That the content of the report in respect of the debrief meetings following the Leeds Festival 2018 held at Bramham Park and the summary of changes for the 2019 event be noted.

To receive a presentation from Sergeant Martin Mynard, West Yorkshire Police on the issues of “Policing and the Night Time Economy”

(Please note that Members may be provided with information that is not normally in the public arena, if such information is provided the meeting may move into closed session)

(Report attached)

The Committee received a report of the Chief Officer, Elections and Regulatory regarding policing and the night time economy.

Members received a presentation from Sergeant Martin Mynard, West Yorkshire Police, who spoke about Policing and the night time economy.

A summary of the issues/ incidents involving licensed premises principally in the City Centre was presented.

(Due to the confidential nature of the information being presented, this part of the meeting was held in closed session)

The Chair thanked Sergeant Mynard for his attendance and presentation commenting that the session had been informative and interesting.

RESOLVED – That the report and presentation from West Yorkshire Police be noted.

To note that the next meeting will take place on Friday, 24^th May 2019 at10.00am in the Civic Hall, Leeds.

Friday, 24^th May 2019 at 10.00 a.m.